Services - 485420-2017

06/12/2017    S234    Council of the European Union - Services - Contract notice - Restricted procedure 

Belgium-Brussels: UCA 17/066 — Modernisation and maintenance of the fire detection system in the Justus Lipsius Building

2017/S 234-485420

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, secrétariat général
Postal address: rue de la Loi 175
Town: Bruxelles
NUTS code: BE1
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 2-281-8062
Fax: +32 2-280-0262

Internet address(es):

Main address: https://tendering.consilium.europa.eu

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3094
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3094
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UCA 17/066 — Modernisation and maintenance of the fire detection system in the Justus Lipsius Building.

Reference number: UCA 17/066.
II.1.2)Main CPV code
31625100
II.1.3)Type of contract
Services
II.1.4)Short description:

Works to modernise, and services to maintain, the fire detection system in the Justus Lipsius Building.

In this context, the contract involves:

— maintenance of the existing fire detection installation system until the modernisation works are completed,

— works to modernise the system and the maintenance thereof throughout the duration of said works,

— maintenance of the new system for 10 years from the date of provisional acceptance.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45312100
50710000
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

The main aim of this contract is to modernise the fire detection installation system in the Justus Lipsius (JL) Building, rue de la Loi 175, 1048 Brussels. The building's gross surface area is approximately 220 000 m2.

The services comprise:

— maintenance of the existing fire detection system until the modernisation works are completed,

— works to modernise the existing system and the maintenance thereof throughout the duration of said works,

— maintenance of the new system for 10 years from the date of provisional acceptance of the modernisation works.

The fire detection installation system comprises 3 networks of centres (control and signalling equipment) and a supervisory system.

The project is complex on account of only 1 company being awarded the contract for maintaining the existing installation, plus the works to replace/modernise it, as well as maintaining the new system.

Therefore, the successful tenderer will be responsible for handling the end of life of the existing installation, and setting up and maintaining the new one.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 150
This contract is subject to renewal: yes
Description of renewals:

— up to 2,5 years for the modernisation works until provisional acceptance,

— 10 years for the maintenance from the date of provisional acceptance.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council shall not publish the estimated value of the contracts. The estimated volume of the contract is indicated in the specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/01/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

During the 3 years following conclusion of the initial contract, the Secretariat may use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice for new services consisting in the repetition of similar services which comply with the basic project referred to in this contract as described in point II.1.4.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

General Court of the European Union, rue du Fort Niedergrünewald, L-2925 Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail: generalcourt.registry@curia.europa.eu Internet: http://www.curia.europa.eu

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général
Postal address: Wetstraat/rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 2-2818062
Fax: +32 2-2800262

Internet address: http://www.consilium.europa.eu/contacts/procurement

VI.5)Date of dispatch of this notice:
24/11/2017