Works - 485444-2017

06/12/2017    S234    - - Works - Contract notice - Restricted procedure 

United Kingdom-Bracknell: Residential homes construction work

2017/S 234-485444

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Bracknell Forest Borough Council
Time Square, Market Street
RG12 1JD
United Kingdom
Contact person: Kamay Toor / Geoff Reynolds
NUTS code: UKJ11

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Heathlands Dementia Care Home Project.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Due to the increasing requirement for care home provision throughout the country, Bracknell Forest Council is proposing to create a new care facility in the borough. The site is located on Cross Fell, just off Wild Ridings to the south west of the town centre which is currently undergoing sizable transformation and modernisation.

II.1.5)Estimated total value
Value excluding VAT: 8 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ11
Main site or place of performance:

Within Bracknell Forest Borough Council's boundaries.

II.2.4)Description of the procurement:

Due to the increasing requirement for care home provision throughout the country, Bracknell Forest Council is proposing to create a new care facility in the borough. The site is located on Cross Fell, just off Wild Ridings to the south west of the town centre which is currently undergoing sizable transformation and modernisation.

The site is accessed via Cross Fell, a no through road running along the south boundary of the site. The surrounding area is predominantly residential with a small promenade of shops to the north east. The site is constrained by Wild Ridings to the west.

The site slopes from east to west, with a fall of approximately 8m across the entire site. The lowest point is located in the north-west corner. Retaining walls are used to address the level change and entry to the existing building is on the first floor to the east end of the building.

On the existing site is an aged, disused care home facility and a disused elderly day care facility. The care home is split over two buildings, a single storey building to the west and large three storey building set against steep level change to the east. The buildings have a brick façade with pitched tiled roofs.

The existing building footprint is approximately 1010 m2.

It is proposed that the buildings on site are demolished and a new 64 bed dementia care home is to be constructed over three floors along with extra care flats to the west of the care home, separated by the main entrance and parking. The principle is for the care home to create a sense of home, residential ownership, community, atmosphere, fun and a place that can be enjoyed by residents, staff and visitors alike.

The new care home takes the form of a rough U-shape, facing west. The 2 wings provide the majority of the living accommodation focused around the garden space. The central core houses the services including kitchen, laundry, main entrance and the plant rooms. The extra care flats are a mixture of 1 and 2 bedroom units and are to be stepped up the site to account for the slope. These units are to operate independently from the care home and incorporate separate parking.

In summary, the works involve the following:

1) site perimeter hoarding;

2) isolation and capping of existing services;

3) asbestos removal;

4) soft strip;

5) full demolition of the existing buildings on site and adjust levels to the site;

6) construction of a new 3 storey dementia care home;

7) construction of new extra care units;

8) landscaping works including access, car parking, pedestrian routes, garden & planting works and making good;

9) adjustment of hoardings and boundary.

Selection Questionnaire Programme:

Evaluation of the Selection Questionnaires will be completed mid-February 2018. The tender documents are currently scheduled to be issued to the selected contractors in 5.2018 or shortly thereafter with an 8-week tender period.

The successful contractor will be appointed in 8.2018.

The contract period will commence mid-August 2018 and complete 4.2020, subject to confirmation of the construction programme with the tender returns.

The works will be designed by the Councils consultant up to RIBA Stage D. The successful contractor will then complete RIBA Stage E & F under a JCT Design and build appointment.

The Council’s consultant will undertake the role as employer’s agent during the construction phase, RIBA Stage K.

The client seeks to appoint the demolition works under the umbrella of a main contractor who has relevant experience in completion of demolition works as part of the main contract.

Contract value between GBP 8 500 and GBP 10 500 000 depending on final design.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 13/08/2018
End: 12/04/2020
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Based on Selection Questionnaire.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Ref I.3), organisations must register their interest on the South East Business Portal in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through the Portal.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/05/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Bracknell Forest Borough Council
Easthampstead House, Town Square
RG12 1AQ
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will provide details and feedback on the award of the contract to tenderers. If an appeal regarding the award of the contract has not been successfully resolved then the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: