Services - 485460-2018

03/11/2018    S212    Services - Contract notice - Open procedure 

United Kingdom-Gloucester: Architectural, construction, engineering and inspection services

2018/S 212-485460

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Gloucestershire County Council
Postal address: Shire Hall
Town: Gloucester
NUTS code: UK
Postal code: GL1 2TG
Country: United Kingdom
Contact person: Mr Richard.B Waters
Telephone: +44 1452328784

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Residential Travel Planning — West of Stonehouse Development

Reference number: DN347836
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Provision of Residential Travel Planning services at West of Stonehouse and Bath Road Leonard Stanley development sites over a 10 year period.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Suppliers office and on site at Bath Road, Leonard Stanley and West of Stonehouse Developments.

II.2.4)Description of the procurement:

This tender covers two development sites for which travel planning services are required Land West of Stonehouse.

Gloucestershire County Council have entered in a s106 agreement in relation to a development of 1350 houses at Land West of Stonehouse. 242 700 GBP will be provided for preparation, implementation and monitoring of a residential travel plan for the development. The service provider is asked to provide details of the service they will provide for a fixed fee which will not exceed 240 000 GBP. The remaining funds will be used for administration and monitoring by the client.

112 800 GBP has been received from the developer so far consequently the contract will be awarded for this amount and will be extended to the tender sum following receipt of the final instalment due on 600th occupation.

The planning reference for this site is S.14/0810/OUT

Land off Bath Road, Leonard Stanley.

Gloucestershire County Council have entered in a s106 agreement in relation to a development of 150 houses at Land off Bath Road, Leonard Stanley. 44 460 GBP has been provided for preparation, implementation and monitoring of a residential travel plan for the development. The service provider is asked to provide details of the service they will provide for a fixed fee which will not exceed 44 000 GBP. The remaining funds will be used for administration and monitoring by the client.

The planning reference for this site is S.13/1289/OUT

Period of contract:

The contract shall commence on 1.1.2019 and is expected to be completed by 31.12.2028 subject to occupation of the development.. The work at Bath Road Leonard Stanley is to be complete by 31.12.2024.

It is expected that the programmes of works will be dictated by the developers’ progress with building houses. 6 monthly reports on the work undertaken should be submitted to the client. The contract will be extended (at no extra cost to the client) in the event of a delay to completion of the development. In this eventuality the service provider will need to amend his programme of work to ensure it is delivered from within the funds available.

1) Service required:

The objectives of this commission are to:

— engage with residents to raise awareness of sustainable travel choices to encourage more sustainable travel behaviour,

— minimise the proportion of single occupancy car movements to and from the development for all journey purposes,

— to achieve annual increases in use of public transport, walking and cycling trip rates,

— provide generic and personalised information to assist travel by those with mobility difficulties,

— promotion of new transport facilities when they are introduced.

In order to do this the supplier is required to:

— develop and implement a residential travel plan including acting as residential travel plan coordinator,

— liaison with other travel plan coordinators work on the site i.e. employment and school site,

— undertake a baseline travel survey and further surveys at appropriate intervals thereafter. This should include collection of journey destination data to assist the client with planning the transport network,

— monitor the success of the travel plan,

— deliver personalised travel planning to residents who agree to it,

— deliver a package of measures to encourage trial and use of sustainable modes,

— prepare and distribute travel information packs (and update residents of changes),

— liaise with the Developer, Local County and District Councillors and the Parish Council to keep them regularly informed of activities and progress,

— promote local and national sustainable travel events to residents of the development,

— coordinate activities with those of the organisations delivering the employment and school travel plans at the site,

— report any relevant transport issues identified that need attention by the client,

— carry out other activities the supplier considers will help meet the objectives.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 11/03/2019
End: 31/12/2028
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/12/2018
Local time: 14:00

Shire Hall, Gloucester.

Information about authorised persons and opening procedure:

Legal services.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: n/a
Town: n/a
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority has incorporated a minimum 10 calendar days standstill period at the point information on the award of the contract was communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: