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Finland-Helsinki: Framework Contract for IT Services covering ECHA’s Bespoke Applications Sourcing Tiers
Section I: Contracting authority
Section II: Object
Framework Contract for IT Services covering ECHA’s Bespoke Applications Sourcing Tiers
The envisaged procurement channel will cover services to support the development and maintenance activities of scientific IT tools supporting the regulatory processes currently entrusted to ECHA without preclusion of those that shall or are in the process of being entrusted to ECHA, on the basis of the EU chemicals legislation. This call for tenders is inter-institutional. The lead contracting authority is the European Chemicals Agency in Helsinki (ECHA) acting as an agent for the participating entities for the purposes of managing the call for tenders and resulting framework contract. The European Commission, assisted by its Directorate General Environment (DG ENV), is a participating entity and contracting authority in the framework contract.
Provision of IT Transformation Services
Contractor's and ECHA's premises.
Primary channel for Transform initiatives, primarily covering IT services on project-based activities for the construction of new products and other specialised services.
The FWC will be concluded for an initial period of 24 months and may be renewed two times for 24 months each.
In lot 1 the procedure will result in the conclusion of multiple framework contracts (FWC) in cascade and with reopening of competition under certain circumstances.
Provision of IT Run and Grow Services
Primary channel for Run and Grow initiatives, primarily covering IT services on project-based activities covering the enhancement of existing products and delivery of established services such as keeping the products up and running, address changes, fixes and user support activities.
The FWC will be concluded for an initial period of 24 months and may be renewed two times for 24 months each.The contracting authority reserves the right to further extend the FWC in Lot 2 for two additional periods of 12-months each.
In lot 2 the procedure will result in the conclusion of multiple framework contracts (FWC) in cascade.
Section III: Legal, economic, financial and technical information
As per point 20.6 of Annex 1 to the EU Financial Regulation, economic operators must not be subject to conflicting interests that may negatively affect the contract performance.
Section IV: Procedure
The longer duration is justified by the complexity of the scope of this Framework Contract, which will require complex and long handover/takeover periods together with the need to ensure a sufficient and stable period of continuity for operations and support, as well as adequate return on the investments of ECHA’s bespoke Scientific IT tools developments over several years..
A maximum of two representatives per tender may attend the opening session. Connection details for the teleconference will be communicated to the representatives.
Section VI: Complementary information
By virtue of point 11.1(e) and point 11.4 of Annex I to the Financial Regulation ECHA reserves the option to launch a negotiated procedure with the contractor chosen as a result of the present call for tenders for new services consisting in the repetition of similar services, during the 3 years following the signature of the original contract.
Tenderers and participants in this procurement procedure are informed that for the purposes of safeguarding the financial interests of the Union, their personal data may be transferred to internal audit services, to the European Court of Auditors, to the financial irregularities panel or to the European Anti-Fraud Office (OLAF), and between authorising officers of the Union bodies, the Commission and the executive agencies. The contracting authority and OLAF may also check or require an audit on the implementation of the contract resulting from this procurement procedure.
You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1). If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within two months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1).