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Services - 48752-2020

31/01/2020    S22    Services - Contract notice - Open procedure 

United Kingdom-Inverness: Architectural design services

2020/S 022-048752

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Highlands and Islands Enterprise
Postal address: An Lòchran, 10 Inverness Campus
Town: Inverness
NUTS code: UKM6
Postal code: IV2 5NA
Country: United Kingdom
Telephone: +44 1463245245

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

Design Team Services

Reference number: O187
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

HIE and the University of the Highlands and Islands propose to construct a new shared development on plot 15 of Inverness Campus and require a suitably experienced and qualified design team.

The appointment will be made under the NEC3 Professional Services Contract (PSC) Option A directly with HIE, with final designs submitted for planning by May 2020. Construction is expected to be awarded by October/November 2020 with the work estimated to be complete by winter 2021. Note, HIE anticipates that this will be a ‘fast track’ project in that deliverable dates are fixed.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM62
Main site or place of performance:

Inverness Campus.

II.2.4)Description of the procurement:

It is expected that these services will be required from March /April 2020 for an initial period of 8 months, unless terminated in accordance with the provisions of the contract with HIE having the option to extend for a period or periods together not exceeding 6 months following the initial term. The budget currently available to deliver this service is between 200 000 GBP and 250 000 GBP (excluding VAT). This figure is inclusive of travel and subsistence (T&S) but exclusive of planning fees and charges.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Design team / Weighting: 25 %
Quality criterion - Name: Management and delivery methodology / Weighting: 15 %
Quality criterion - Name: Programme / Weighting: 20 %
Quality criterion - Name: Risks and challenges / Weighting: 10 %
Price - Weighting: 30 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 8
This contract is subject to renewal: yes
Description of renewals:

HIE has the option to extend for a period or periods together not exceeding 6 months following the initial term.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:


II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Architects and practices must either be registered with the Architects Registration Board of the UK or hold such qualifications as comply with articles 3 and 4 of EC Directive 85/384/EEC.

III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the following minimum insurances for each and every claim.

Employer's (compulsory) liability insurance = 10 000 000 GBP

Public liability insurance = 10 000 000 GBP

Professional indemnity insurance = 5 000 000 GBP

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Architects and practices must either be registered with the Architects Registration Board of the UK or hold such qualifications as comply with articles 3 and 4 of EC Directive 85/384/EEC.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 02/03/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The award criteria will be marked according to the following criteria:

0 = Unacceptable — nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 = Poor — response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 = Acceptable — response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 = Good — response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 = Excellent — response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full.

In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website ( and record their interest in this contract and download and complete all relevant documentation.

Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted.

PCS also gives suppliers access to an online question and answer facility which allows queries to be submitted (anonymously) and answers published and shared with all potential bidders.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Although these will not be evaluated as part of this tender process, bidders are still encouraged to deliver some as part of this contract. Bidders should see the ‘Community Benefits and Fair Work Practices’ Guidance and excel spreadsheet for more information.

(SC Ref:611767)

Download the ESPD document here:

VI.4)Procedures for review
VI.4.1)Review body
Official name: Inverness Sheriff Court
Postal address: The Castle
Town: Inverness
Postal code: IV2 3EG
Country: United Kingdom
Telephone: +44 1463230782

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: