Check out our COVID-19 dedicated page for tenders related to medical equipment needs.

The Conference on the Future of Europe is your chance to share your ideas and shape the future of Europe. Make your voice heard!

Supplies - 487784-2019

17/10/2019    S201

United Kingdom-London: Wipes

2019/S 201-487784

Prior information notice

This notice is for prior information only

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: NHS Supply Chain Operated by DHL Supply Chain Ltd acting as agent of Supply Chain Coordination Ltd (SCCL)
Postal address: c/o Skipton House, 80 London Road
Town: London
NUTS code: UKI4 Inner London – East
Postal code: SE1 6LH
Country: United Kingdom
Contact person: Louisa Elsworth
E-mail: Louisa.Elsworth@supplychain.nhs.uk
Telephone: +44 7740576903
Internet address(es):
Main address: https://www.gov.uk/government/organisations/department-of-health
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Additional information can be obtained from another address:
Official name: DHL Supply Chain Ltd
Postal address: Foxbridge Way
Town: Normanton
NUTS code: UKE4 West Yorkshire
Postal code: WF6 1TL
Country: United Kingdom
Contact person: Louisa Elsworth
E-mail: Louisa.Elsworth@supplychain.nhs.uk
Telephone: +44 7740576903
Internet address(es):
Main address: https://www.gov.uk/government/organisations/department-of-health
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Disposable Wipes for Surface Cleaning and Disinfection

II.1.2)Main CPV code
33141118 Wipes
II.1.3)Type of contract
Supplies
II.1.4)Short description:

NHS Supply Chain seeks to establish a framework agreement which will cover a range of disposable wipes for surface cleaning and disinfection and associated products including but not limited to, indicator products, disinfection, detergent, sporicidal and alcohol wipes. The estimated value over the total framework agreement term is expected to be in the region of 68 000 000 GBP (Cost ex VAT) however this is approximate only. It is anticipated that in the first 12 months of the framework agreement the value of purchases will be circa 16 310 000 GBP (Cost ex VAT) however this is approximate only. The figures for the total estimated value are based on that initial expenditure and include a forecast for growth.

II.1.5)Estimated total value
Value excluding VAT: 68 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
II.2)Description
II.2.1)Title:

Indicator Products

Lot No: 1
II.2.2)Additional CPV code(s)
22816300 Sticky-note pads
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot is for adhesive notes or tape used to indicate when a device needs to be cleaned or has been cleaned. For avoidance of doubt this lot does not include chemical indicators.

Precise quantities are unknown. It is anticipated that initial expenditure will be 410 000 GBP (Cost ex VAT) in the first year of this framework agreement, however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement.

The estimated value over the total framework agreement term is expected to be in the region of 1 709 000 GBP (cost ex VAT) however this is approximate only.

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

The following certification will be a requirement of the upcoming tender exercise and Applicants may be required to include evidence of this with their tender submission.

ISO 9001:2015 or equivalent externally accredited and up-to-date quality standard certificate(s) to cover all segments of the Applicant's (and the product's) supply chain. This should include but not be limited to manufacturing storage and distribution. Applicants should note that if an Applicant intends to commits to obtain ISO9001 at tender submission then further evidence will be asked for with their bid to provide evidence of their current position in obtaining IS09001. The requirement is that ISO9001 is in place at prior to the commencement of the framework agreement (in order for NHS Supply Chain to trade with the successful applicant).

Evidence of compliance to the Medical Devices Directive 93/42/EEC may be requested as part of your tender response. Applicants will be required to submit the following 2 forms of evidence: a valid, in date CE certificate issued by a notified body covering the scope of products that are to be tendered for and an EC declaration of conformity covering all tendered product lines (please note multiple certificates and declarations are acceptable). There will be no option to commit to obtain the certificates and declarations of conformity.

II.2.14)Additional information

Evidence of compliance to the specification, Applicants may be required to submit ward ready samples for tendered products.

Product testing may be used at any point during the tender process and throughout the life of the framework agreement at the applicants cost.

NHS Supply Chain reserves the right to re-open competition under this framework agreement with the successfully awarded applicants.

II.2)Description
II.2.1)Title:

Disinfection Wipes

Lot No: 2
II.2.2)Additional CPV code(s)
33141118 Wipes
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot is for disposable wipes that are impregnated with a detergent and disinfectant liquid for the cleaning and disinfection of surfaces and/or non-invasive medical devices.

Precise quantities are unknown. It is anticipated that initial expenditure will be 9 700 000 GBP (Cost ex VAT) in the first year of this framework agreement, however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement.

The estimated value over the total framework agreement term is expected to be in the region of 40 456 000 GBP (cost ex VAT) however this is approximate only.

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

The following certification will be a requirement of the upcoming tender exercise and applicants may be required to include evidence of this with their tender submission.

ISO 9001:2015 or equivalent externally accredited and up-to-date quality standard certificate(s) to cover all segments of the applicant's (and the product's) supply chain. This should include but not be limited to manufacturing storage and distribution. Applicants should note that if an Applicant intends to commits to obtain ISO9001 at tender submission then further evidence will be asked for with their bid to provide evidence of their current position in obtaining IS09001. The requirement is that ISO9001 is in place at prior to the commencement of the framework agreement (in order for NHS Supply Chain to trade with the successful applicant).

Evidence of compliance to the Medical Devices Directive 93/42/EEC may be requested as part of your tender response. Applicants will be required to submit the following 2 forms of evidence: a valid, in date CE certificate issued by a notified body covering the scope of products that are to be tendered for and an EC declaration of conformity covering all tendered product lines (please note multiple certificates and declarations are acceptable). There will be no option to commit to obtain the certificates and declarations of conformity.

II.2.14)Additional information

Evidence of compliance to the specification, applicants may be required to submit ward ready samples for tendered products.

Product testing may be used at any point during the tender process and throughout the life of the framework agreement at the applicants cost.

NHS Supply Chain reserves the right to re-open competition under this framework agreement with the successfully awarded applicants.

II.2)Description
II.2.1)Title:

Detergent Wipes

Lot No: 3
II.2.2)Additional CPV code(s)
33141118 Wipes
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot is for disposable wipes that are impregnated with a detergent solution, used for cleaning and damp dusting without additional antimicrobial agents.

Precise quantities are unknown. It is anticipated that initial expenditure will be 1 700 000 GBP (Cost ex VAT) in the first year of this framework agreement, however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement.

The estimated value over the total framework agreement term is expected to be in the region of 7 076 000 GBP (cost ex VAT) however this is approximate only.

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

The following certification will be a requirement of the upcoming tender exercise and applicants may be required to include evidence of this with their tender submission.

ISO 9001:2015 or equivalent externally accredited and up-to-date quality standard certificate(s) to cover all segments of the applicant's (and the product's) supply chain. This should include but not be limited to manufacturing storage and distribution. Applicants should note that if an Applicant intends to commits to obtain ISO9001 at tender submission then further evidence will be asked for with their bid to provide evidence of their current position in obtaining IS09001. The requirement is that ISO9001 is in place at prior to the commencement of the framework agreement (in order for NHS Supply Chain to trade with the successful applicant).

Evidence of compliance to the Medical Devices Directive 93/42/EEC may be requested as part of your tender response. Applicants will be required to submit the following 2 forms of evidence: a valid, in date CE certificate issued by a notified body covering the scope of products that are to be tendered for and an EC declaration of conformity covering all tendered product lines (please note multiple certificates and declarations are acceptable). There will be no option to commit to obtain the certificates and declarations of conformity.

II.2.14)Additional information

Evidence of compliance to the specification, applicants may be required to submit ward ready samples for tendered products.

Product testing may be used at any point during the tender process and throughout the life of the framework agreement at the applicants cost.

NHS Supply Chain reserves the right to re-open competition under this framework agreement with the successfully awarded applicants.

II.2)Description
II.2.1)Title:

Sporicidal Wipes

Lot No: 4
II.2.2)Additional CPV code(s)
33141118 Wipes
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot is for disposable wipes that are impregnated with active ingredients that have sporicidal properties, for example, peracetic acid, hydrogen peroxide or chlorine.

Precise quantities are unknown. It is anticipated that initial expenditure will be 1 900 000 GBP (cost ex VAT) in the first year of this framework agreement, however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement.

The estimated value over the total framework agreement term is expected to be in the region of 7 945 000 (cost ex VAT) however this is approximate only.

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

The following certification will be a requirement of the upcoming tender exercise and applicants may be required to include evidence of this with their tender submission.

ISO 9001:2015 or equivalent externally accredited and up-to-date quality standard certificate(s) to cover all segments of the Applicant's (and the product's) supply chain. This should include but not be limited to manufacturing storage and distribution. Applicants should note that if an Applicant intends to commits to obtain ISO9001 at tender submission then further evidence will be asked for with their bid to provide evidence of their current position in obtaining IS09001. The requirement is that ISO9001 is in place at prior to the commencement of the framework agreement (in order for NHS Supply Chain to trade with the successful applicant).

Evidence of compliance to the Medical Devices Directive 93/42/EEC may be requested as part of your tender response. Applicants will be required to submit the following 2 forms of evidence: a valid, in date CE certificate issued by a notified body covering the scope of products that are to be tendered for and an EC declaration of conformity covering all tendered product lines (please note multiple certificates and declarations are acceptable). There will be no option to commit to obtain the certificates and declarations of conformity.

II.2.14)Additional information

Evidence of compliance to the specification, applicants may be required to submit ward ready samples for tendered products.

Product testing may be used at any point during the tender process and throughout the life of the framework agreement at the applicants cost.

NHS Supply Chain reserves the right to re-open competition under this framework agreement with the successfully awarded applicants.

II.2)Description
II.2.1)Title:

Alcohol Wipes

Lot No: 5
II.2.2)Additional CPV code(s)
33141118 Wipes
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot is for disposable wipes that are impregnated with a solution that contains at least 70 % alcohol, but can also contain other active ingredients such as chlorhexidine or quaternary ammonium.

Precise quantities are unknown. It is anticipated that initial expenditure will be 2 600 000 GBP (cost ex VAT) in the first year of this framework agreement, however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement.

The estimated value over the total framework agreement term is expected to be in the region of 10 814 000 GBP (cost ex VAT) however this is approximate only.

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

The following certification will be a requirement of the upcoming tender exercise and applicants may be required to include evidence of this with their tender submission.

ISO 9001:2015 or equivalent externally accredited and up-to-date quality standard certificate(s) to cover all segments of the applicant's (and the product's) supply chain. This should include but not be limited to manufacturing storage and distribution. Applicants should note that if an applicant intends to commits to obtain ISO9001 at tender submission then further evidence will be asked for with their bid to provide evidence of their current position in obtaining IS09001. The requirement is that ISO9001 is in place at prior to the commencement of the framework agreement (in order for NHS Supply Chain to trade with the successful applicant).

Evidence of compliance to the Medical Devices Directive 93/42/EEC may be requested as part of your tender response. Applicants will be required to submit the following 2 forms of evidence: a valid, in date CE certificate issued by a notified body covering the scope of products that are to be tendered for and an EC declaration of conformity covering all tendered product lines (please note multiple certificates and declarations are acceptable). There will be no option to commit to obtain the certificates and declarations of conformity.

II.2.14)Additional information

Evidence of compliance to the specification, applicants may be required to submit ward ready samples for tendered products.

Product testing may be used at any point during the tender process and throughout the life of the framework agreement at the applicants cost.

NHS Supply Chain reserves the right to re-open competition under this framework agreement with the successfully awarded applicants.

II.3)Estimated date of publication of contract notice:
18/06/2020

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

The purpose of this notice is to draw attention to a procurement that NHS Supply Chain intends to commence during the subsequent 12 months. The invitation to tender will be the subject of a separate notice and it is that notice to which potential applicants will need to respond at the appropriate time.

The framework agreement between NHS Supply Chain and successful applicants will reserve the right to purchase the same or similar supplies and/or services from suppliers not appointed to the framework agreement at its sole discretion.

NHS Supply Chain expects to provide successful applicants with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and bulk buy initiatives.

NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:

1) Any NHS Trust;

2) Any other NHS entity;

3) Any government department, agency or other statutory body and/or 4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the framework agreement and enter into contracts under it.

As part of its pre-tender strategy, NHS Supply Chain would also like to engage with applicants of these products via a request for information (RFI). If you would like to complete the request for information document in respect of the products which are the subject of this procurement then please follow the below instructions.

Candidates wishing to complete the request for information must register their expression of interest. The request for information document will then be sent via the Intenda Messaging Centre.

Registration:

1) Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal;

2) If not yet registered:

— click on the ‘Not Registered Yet’ link to access the registration page,

— complete the registration pages as guided by the mini guide found on the landing page.

Portal access:

If registration has been completed:

— login with URL http://procurement.supplychain.nhs.uk/ISS/

— click on the ‘Supplier Dashboard’ icon and select ‘Prior Information Notice’ towards the top right of the screen to open the list of new prior information notices.

Expression of interest:

— view PIN content by clicking on the ‘View Notice’ button for the procurement event. This opens a PDF document,

— express an interest by clicking on the ‘Express Interest’ button.

Request for information document:

— the request for information document will then be sent to you via the Intenda Messaging Centre,

— applicants will then have 4 weeks from the dispatch of this notice to complete and return the request for information document.

In addition, NHS Supply Chain anticipates holding pre-tender meetings with suppliers. If you would like to arrange a meeting, please contact Louisa Elsworth via http://procurement.supplychain.nhs.uk/ISS to register your attendance.

VI.5)Date of dispatch of this notice:
15/10/2019