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United Kingdom-Edinburgh: Floor cleaners
Section I: Contracting authority
Section II: Object
Framework for the Supply and Maintenance of Cleaning Equipment 2018-2022.
Supply and maintenance of a variety of electric (battery and 240v mains) vacuum cleaners, ride-on scrubbers, polishers, pressure washers, steam cleaners, high speed buffers and carpet cleaners required over the next four years.
A variety of electric (battery and 240v mains) vacuum cleaners, ride-on scrubbers, polishers, pressure washers, steam cleaners, high speed buffers and carpet cleaners together with planned maintenance and on-call repair service required over the next four years.
Framework to be retendered to coincide with expiry of this framework.
Section III: Legal, economic, financial and technical information
Part III: Section A, B, C & D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015.
Part IV: Selection criteria - B: Economic and financial standing – Questions 4B.1.1; 4B.1.3; 4B.3 - Tenderers are required to have a minimum “specific” annual turnover for the past two years of 200,000.00 GBP.
Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Questions 4B.4; 4B.4.1 - Tenderers will be required to confirm they meet as minimum the following standard in response to 4B.4:
— Current ratio for Current Year: 1.10,
— Current ratio for Prior Year: 1.10.
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Questions 4B.5 to 4B.6.1 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
— Employers (Compulsory) Liability Insurance - 5m GBP,
— Public Liability Insurance - 10m GBP,
— Professional Indemnity - 5m GBP.
Where a Tenderer does not hold, or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition.
As described in the contract documents.
Section IV: Procedure
Section VI: Complementary information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=520609.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.
A summary of the expected community benefits has been provided as follows:
Following agreement of the City of Edinburgh Council's Sustainable Procurement Policy, there is a requirement that Council contracts consider an approach which recognises sustainability - in particular the application of social, environmental and economic benefits from procurement.
The following link provides for further information on community benefits in procurement:
Example of such benefits may include; employability initiatives such as work experience, training, internships, apprenticeships, community engagement and enhancement, e.g; the improvement of local community facilities, opportunities through the supply chain for third sector suppliers and social enterprises and other aspects around volunteering, engagement with community groups, use of community venues and other services, etc. Other information is available from the following sites; http://www.readyforbusiness.org/ and http://www.sdpscotland.co.uk/home-news.
In line with the policy and with regards to this contract specifically, please provide details of how your organisation intends to meet the Councils desire to award a contract which secures additional community benefits during the delivery and execution of this contract? (see Appendix 1 below for examples of Community Benefits). Your response should outline all community benefits that your organisation can offer the council through your approach to service delivery.
Bidders should be aware that only those community benefits which relate to the subject matter of the contract itself can be taken into account in the contract evaluation. Although the judgement of relevance is a matter for the City of Edinburgh Council, an innovative approach to how those benefits relate to the subject matter is encouraged.
Your response should include full details of:
— benefits offered which you will bring to this contract, how these will be managed and monitored and how you will ensure successful delivery,
— how they contribute towards the requirements of this contract and the identified outcomes,
— evidence used to inform your approach,
— further details of your plan for delivering these benefits as part of overall delivery.
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=520609.
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.