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Paslaugos - 490012-2019

18/10/2019    S202

Hungary-Budapest: Provision of Organisation of Catering Services at the European Institute of Innovation and Technology (EIT)

2019/S 202-490012

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Institute of Innovation and Technology
Postal address: Infopark, Building E, Neumann Janos utca 1
Town: Budapest
NUTS code: HU110 Budapest
Postal code: 1117
Country: Hungary
E-mail: eit-procurement@eit.europa.eu
Internet address(es):
Main address: http://eit.europa.eu/
Address of the buyer profile: http://eit.europa.eu/collaborate/procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Innovation and technology boosting activities by way of awarding EU grants

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Organisation of Catering Services at the European Institute of Innovation and Technology (EIT)

Reference number: 26/2019/OP/EITPROC
II.1.2)Main CPV code
55520000 Catering services
II.1.3)Type of contract
Services
II.1.4)Short description:

List of main tasks to be performed by the contractors may include the following services:

1) Venue selection and reservation;

2) Provision of catering services;

3) Provision of temporary service staff.

II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: HU110 Budapest
Main site or place of performance:

Budapest, HUNGARY.

II.2.4)Description of the procurement:

Task 1: Venue selection and reservation:

The contractor shall rent a suitable venue for specific EIT meetings. The contractor shall offer prospective venues to the EIT taking into account the complexity of the event and all technical requirements listed in the specific request.

Task 2: Provision of catering services:

The contractor shall ensure the provision of catering services for the working meetings most frequently at the premises of the EIT (Infopark Building ‘E’, H-1117 Budapest, Neumann Janos u. 1/E) or outside or in a restaurant/hotel in Budapest or in other Hungarian cities.

As an indication, the contractor shall provide catering packages, but not limited to, the following:

— basic catering (provision of refreshments and sandwich lunch at or outside of the EIT including coffee break and beverages),

— standard lunch/dinner (provision of reception luncheon/dinner at or outside of the EIT including coffee break and beverages),

— special lunch/dinner (provision of seated luncheon/dinner at or outside the EIT premises including coffee break and beverages).

The number of participants for the above catering provisions vary based on the specific working meetings, however not exceeding about 25 people. Only in some rare cases, the number of participants can go up to approximately 50-60 people in case of for example teambuilding or lunch time sessions for the EIT staff.

Task 3: Provision of temporary service staff:

For performing standard lunch/dinner and/or special lunch/dinner the contractor may be asked to provide temporary service personnel for the preparation of the meeting, including event assistants. The number of staff to be provided and the expected duration of their engagement in hours per event will be specified by the EIT in the individual requests submitted for each meeting.

II.2.5)Award criteria
Quality criterion - Name: Compilation of packages. Description of the catering packages according to Point 2.1.2 Task 2., with a, b, c options and with reference photos. / Weighting: 60
Quality criterion - Name: Quality assurance: proposal for key performance indicators and reporting tools they will be used to monitor and maintain a continuous high level of service. / Weighting: 20
Quality criterion - Name: Environmental impact – seasonal, regional, organic products used; reduction of the environmental impact through implementation of corporate sustainability practises, policies on waste reduction, etc. / Weighting: 20
Price - Weighting: 40
II.2.11)Information about options
Options: yes
Description of options:

If the framework contract is used faster than initially assumed an exceptional negotiated procedure under point 11.1. (e), Annex 1. FR can be used, within 3 years following its conclusion and before the ceiling is reached, to supplement the framework contract by new services consisting in the repetition of the similar services. Taking into account the principle of proportionality, these new services should not account for more than 50 % of the initial maximum budget. The negotiated procedure shall not have an impact on the maximum duration of 4 years as established above.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 157-386433
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Provision of Organisation of Catering Services at the European Institute of Innovation and Technology (EIT)

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section VI: Complementary information

VI.3)Additional information:

Electronic ordering and payment is no applicable at the EIT at the moment, however the EIT is planning to use these tools in the close future.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.5)Date of dispatch of this notice:
08/10/2019