Diensten - 492150-2020

16/10/2020    S202

United Kingdom-Liverpool: Event services

2020/S 202-492150

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Liverpool City Council
Postal address: 4th Floor, Cunard Building
Town: Liverpool
NUTS code: UKD72 Liverpool
Postal code: L3 1DS
Country: United Kingdom
Contact person: Mr Greg Nixon
E-mail: greg.nixon@liverpool.gov.uk
Telephone: +44 1512330591
Internet address(es):
Main address: http://www.liverpool.gov.uk
Address of the buyer profile: http://www.liverpool.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Flexible Purchasing System — Event Support Services

Reference number: DN439710
II.1.2)Main CPV code
79952000 Event services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council intend to establish a Flexible Purchasing System (FPS) for the provision of services and/or the hire of Equipment for events (‘Event Support Services’) that are organised by Liverpool City Council (‘the Council’). Due to the nature of these services, this procurement will fall under the Light-Touch Regime but will be conducted broadly based on the general principles of a DPS.

This FPS will remain open during the maximum 4-year period; this means that, following the initial assessment and establishment of the FPS organisations can apply to be added to the FPS at any point in time.

Although organisations may apply at any time, the applications they submit will only be assessed and added to the FPS at four periods during each year.

The services will be split into 12 lots as follows:

• Lot 1 Event Power Hire,

• Lot 2 Event Crowd Barriers and Fencing Hire,

• Lot 3 Event Production, Site and Support Services,

• Lot 4 On-Site Event Medical Services,

• Lot 5 Event Portable Cabin Hire,

• Lot 6 Event Toilets Hire,

• Lot 7 Event PA Hire (indoor and outdoor),

• Lot 8 Event Traffic Management Infrastructure Services,

• Lot 9 Event Security, Stewarding and Traffic Management Services,

• Lot 10 Event Trackway Hire,

• Lot 11 Event Marquee Hire,

• Lot 12 Event Safety Management Services.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Lowest offer: 1.00 GBP / Highest offer: 2 200 000.00 GBP taken into consideration
II.2)Description
II.2.1)Title:

Event Power Hire

Lot No: 1
II.2.2)Additional CPV code(s)
31120000 Generators
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Event Power Hire — Hire of equipement such as generators to provide power to outdoor events.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Crowd Barriers and Fencing Hire

Lot No: 2
II.2.2)Additional CPV code(s)
34928300 Safety barriers
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Event Crowd Barriers and Fencing Hire - Hire crowd barriers and fencing for major outdoor events

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Production, Site and Support Services

Lot No: 3
II.2.2)Additional CPV code(s)
79952100 Cultural event organisation services
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Event Production, Site and Support Services for major events

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

On-Site Event Medical Services

Lot No: 4
II.2.2)Additional CPV code(s)
85121200 Medical specialist services
85141000 Services provided by medical personnel
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

On-Site Event Medical Services

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Portable Cabin Hire

Lot No: 5
II.2.2)Additional CPV code(s)
24955000 Chemical toilets
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Hire of protable cabins for major outdoor events

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Toilets Hire

Lot No: 6
II.2.2)Additional CPV code(s)
24955000 Chemical toilets
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Hire of portable toilets and associated equipement and servicing for major outdoor events

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event PA Hire (indoor and outdoor)

Lot No: 7
II.2.2)Additional CPV code(s)
48952000 Public address systems
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Hire of PA equipment for major events

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Traffic Management Infrastructure Services

Lot No: 8
II.2.2)Additional CPV code(s)
34990000 Control, safety, signalling and light equipment
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Provision of Traffic Management Infrastructure for major outdoor events

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Security, Stewarding and Traffic Management Services

Lot No: 9
II.2.2)Additional CPV code(s)
79710000 Security services
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Provision of Event Security, Stewarding and Traffic Management Steward for major events.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Trackway Hire

Lot No: 10
II.2.2)Additional CPV code(s)
79953000 Festival organisation services
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Hire of trackway for major outdoor events

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Marquee Hire

Lot No: 11
II.2.2)Additional CPV code(s)
39522530 Tents
II.2.3)Place of performance
NUTS code: UKD72 Liverpool
II.2.4)Description of the procurement:

Hire of Marquees for major events

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Safety Management Services

Lot No: 12
II.2.2)Additional CPV code(s)
79417000 Safety consultancy services
II.2.3)Place of performance
NUTS code: UKD7 Merseyside
II.2.4)Description of the procurement:

Event Safety Management Services

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
A dynamic purchasing system was set up
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 229-562129
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: DN439710
Lot No: 1
Title:

Event Power Hire

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Grace & Tailor
Town: Leeds
NUTS code: UKE YORKSHIRE AND THE HUMBER
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Pyramid Power Ltd
Town: Liverpool
NUTS code: UKD7 Merseyside
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 250 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 250 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 2
Title:

Event Fencing and Barrier Hire

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Sunbelt Rentals Ltd
Town: Warrington
NUTS code: UKD61 Warrington
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Arena Event Services Group
Town: Peterborough
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 150 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 150 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 3
Title:

Event Site, Production and Support Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Event Design Company Ltd
Town: Warrington
NUTS code: UKD61 Warrington
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Grace & Tailor
Town: Leeds
NUTS code: UKE YORKSHIRE AND THE HUMBER
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Richmond Event Management Ltd
Town: Bristol
NUTS code: UKK1 Gloucestershire, Wiltshire and Bristol/Bath area
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Pennine Events Ltd
Town: Preston
NUTS code: UKD4 Lancashire
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 250 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 250 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 4
Title:

Event Medical Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Central Medical Services
Town: Nottingham
NUTS code: UKF1 Derbyshire and Nottinghamshire
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: St John Ambulance
Town: London
NUTS code: UKI LONDON
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Excel EMS LLP
Town: Gateshead
NUTS code: UKC NORTH EAST (ENGLAND)
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Mersey Medical Services Ltd
Town: Bury
NUTS code: UKD NORTH WEST (ENGLAND)
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Trinity Medical Services Ltd
Town: Bradford
NUTS code: UKE4 West Yorkshire
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 150 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 150 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 5
Title:

Event Cabin Hire

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: William G Search Ltd
Town: Leeds
NUTS code: UKE YORKSHIRE AND THE HUMBER
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 150 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 150 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 6
Title:

Event Toilet Hire

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: William G Search Ltd
Town: Leeds
NUTS code: UKE YORKSHIRE AND THE HUMBER
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 150 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 150 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 7
Title:

Event PA Hire

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Adlib Audio Ltd
Town: Knowsley
NUTS code: UKD7 Merseyside
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Grace & Tailor Ltd
Town: Leeds
NUTS code: UKE YORKSHIRE AND THE HUMBER
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: WE Audio Ltd
Town: Chipping Norton
NUTS code: UKJ1 Berkshire, Buckinghamshire and Oxfordshire
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: MSP Global Trading Ltd
Town: Liverpool
NUTS code: UKD7 Merseyside
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 200 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 200 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 8
Title:

Event Traffic Management

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Event Traffic Control Ltd
Town: Thirsk
NUTS code: UKE YORKSHIRE AND THE HUMBER
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Traffic Direct Ltd
Town: Manchester
NUTS code: UKD3 Greater Manchester
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Traffic Management Services (Retford) Ltd
Town: Retford
NUTS code: UKF1 Derbyshire and Nottinghamshire
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 150 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 150 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 9
Title:

Event Stewarding and Security Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: FGH Security Ltd
Town: Lancaster
NUTS code: UKD4 Lancashire
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Paramount Stewarding & Security Ltd
Town: Liverpool
NUTS code: UKD7 Merseyside
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Practical Event Security Solutions
Town: Manchester
NUTS code: UKD3 Greater Manchester
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 750 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 750 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 10
Title:

Event Trackway Hire

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Sunbelt Rental Ltd
Town: Warrington
NUTS code: UKD61 Warrington
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 40 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 40 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 11
Title:

Event Marquee

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Field and Lawn Ltd
Town: Edinburgh
NUTS code: UKM SCOTLAND
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 100 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 100 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN439710
Lot No: 12
Title:

Event Safety Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
12/10/2020
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Events Design Company Ltd
Town: Warrington
NUTS code: UKD61 Warrington
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Grace & Tailor Ltd
Town: Leeds
NUTS code: UKE YORKSHIRE AND THE HUMBER
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Symphotech Limited
Town: Bletchley
NUTS code: UKJ SOUTH EAST (ENGLAND)
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: The Event Safety Shop Ltd
Town: Bristol
NUTS code: UKK1 Gloucestershire, Wiltshire and Bristol/Bath area
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Pennine Events Ltd
Town: Preston
NUTS code: UKD4 Lancashire
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 100 000.00 GBP
Lowest offer: 1.00 GBP / Highest offer: 100 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court of England and Wales
Postal address: The Strand
Town: London
Postal code: WC1A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: High Court of England and Wales
Town: London
Postal code: WC1A 2LL
Country: United Kingdom
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Cabinet Office
Postal address: 70 Whitehal
Town: London
Postal code: SW1A 2AS
Country: United Kingdom
VI.5)Date of dispatch of this notice:
12/10/2020