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United Kingdom-London: School catering services
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Section II: Object
Tender for the Provision of Catering Services
This tender is for the provision of catering services for fifty five (55) academies. These are currently provided through a range of providers including own academy in -house provision, local authorities, other schools or outsourced third party suppliers.
The contract will be split into three lots and bidding suppliers may bid for any combination of lots including the option of a single supplier award for all three regions.
Academies in Essex, Kent and London
Academies in the geographical regions of Essex, Kent and London.
There are 18 AET academies covered within lot 2 of this contract covering the geographical areas of Essex, Kent and London.
These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.
This lot consists of the following academies:
• Pioneer School,
• Maltings Academy,
• New Rickstones Academy,
• Plumberow Primary Academy,
• Westerings Primary Academy,
• Greensward Academy,
• Ashingdon Primary Academy,
• Hamford Primary Academy,
• Tendring Technology College,
• Hockley Primary Academy,
• Bexleyheath Academy,
• Richmond Park Academy,
• Aylward Academy,
• Kingsley Academy,
• Trinity Primary,
• Noel Park Primary,
• Newlands Academy,
St James The Great Primary Academy.
The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.
It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.
The successful supplier will be expected to provide costings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.
The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.
The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.
The contract will be for an initial period of 5 years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.
The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.
Academies in Birmingham, Milton Keynes, Bristol, Gloucester, Hampshire, Devon, Isle of Wight and South and South West England
Academies based in the geographical regions of South and South West England.
There are 19 AET academies covered within lot 3 of this contract covering the geographical areas of South and South West England
• Ryde Academy,
• Winton Community Academy,
• New Forest Academy,
• Hazelwood Primary,
• Barton Hill Primary Academy,
• Broadlands Academy,
• Brockworth Primary Academy,
• Offas Mead Primary Academy,
• Severn View Primary Academy,
• The Ridge Academy,
• Sir Herbert Leon Academy,
• Charles Warren Academy,
• Wishmore Cross Academy,
• Lea Forest Primary Academy,
• Four Dwellings Primary Academy,
• Montgomery Primary Academy,
• Percy Shurmer Primary Academy,
• Four Dwellings Academy,
• Greenwood Academy.
Academies in Middlesborough, Yorkshire, Humberside, and Staffordshire
Academies within the geographical regions of Middlesborough, Yorkshire, Humberside and Staffordshire.
There are 18 AET academies covered within lot 1 of this contract covering the geographical areas of Middlesborough, Yorkshire, Humbersid and Staffordshire.
• Anglesey Primary Academy,
• Beacon Primary Academy,
• The Rawlett School,
• Tamworth Enterprise College,
• Cottingley Primary Academy,
• Feversham Primary Academy,
• Meadstead Primary Academy,
• Shafton Primary Academy,
• St Helens Primary Academy,
• Firth Park Academy,
• Utterby Primary Academy,
• North Thoresby Primary Academy,
• Hall Road Primary Academy,
• Newington Primary Academy,
• The Green Way Primary Academy,
• Caldicotes Primary Academy,
• North Ormesby Primary Academy,
• Unity City Academy.
Section IV: Procedure
Section V: Award of contract
Section VI: Complementary information
It will be the suppliers responsibility to obtain all necessary documentation and information in order to submit a response by the closing date and time.
The contracting authority reserves the right to award each lot individually, or two or more lots to a single supplier. The contracting authority also reserves the right not to award any or part of the contract and to terminate the procurement process at any time and for any reason.
The contracting authority will not be liable for any costs incurred by any supplier expressing an interest in this tender.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant bid will be considered unless the bidder submits a confirming bid.
Suppliers are advised that whilst the Trust, as part of the tender will be seeking their professional recommendations on proposed investment in the catering facilities it is not seeking from the suppliers any bids that include investment funding.
The successful supplier(s) will be required in their year one prices to include costs in relation to the running of this tender. These costs are:
Lot 1: GBP 19 000,
Lot 2: GBP 29 500; and
Lot 3: GBP 26 500.