Works - 493241-2019

21/10/2019    S203    Works - Contract notice - Restricted procedure 

United Kingdom-Portsmouth: Sheltered housing construction work

2019/S 203-493241

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Offices, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Construction of Supported Living Accommodation — Longdean Lodge and Select List

II.1.2)Main CPV code
45211200
II.1.3)Type of contract
Works
II.1.4)Short description:

Portsmouth City Council (the Council) is inviting expressions of interest from suitably experienced contractors for the delivery of new supported living accommodation by redeveloping the former Longdean Lodge site in Portsmouth. The costs of the works are estimated at 5 400 000 GBP with a target date for award of contract of April 2020, works commencement in May 2020 and completion by July 2021.

In order to provide a streamlined sourcing route for the delivery of further supported living accommodation, a shortlist of 5-6 contractors will be established via this procurement process which may be utilised act the Council's option for a 3 year period following formulation of the shortlist.

Including for Longdean Lodge redevelopment, the total spend via the shortlist could be in the region of 20 000 000 GBP.

Application is via submission of a completed supplier selection questionnaire by 20.11.2019 by 12.00. All associated documents can be obtained from the Council's InTend e-sourcing solution.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45000000
45111200
45111230
45111240
45111250
45111290
45112700
45111291
45113000
45211000
45211100
45211200
45211340
45211341
45211350
45300000
45400000
45454000
71000000
71200000
71210000
71220000
71244000
II.2.3)Place of performance
NUTS code: UKJ31
II.2.4)Description of the procurement:

Portsmouth City Council (the Council) is inviting expressions of interest from suitably experienced contractors for the delivery of new supported living accommodation by redeveloping the former Longdean Lodge site in Portsmouth. The Council is running the procurement process in line with the 'Restricted Procedure' as set out within the 'Public Contracts Regulations (2015)'.

The former Longdean Lodge residential care home and day centre were demolished down to ground floor slab level in 2015. The Council anticipate the redevelopment of Longdean Lodge site to cost in the region of 5 400 000 GBP and will be procured on the basis of a traditional single stage competitive tender route (with a client appointed consult design team).

The contract will be let using the JCT Intermediate Building Contract with Contractor's Design 2016 (ICD). The successful contractor will be appointed by 7.4.2020 for onsite commencement in early May 2020 for completion by July 2021.

The SSQ provides an overview of the current project and a full tender package will be provided to the 5-6 successful shortlisted contractors to deliver the construction of this project.

Longdean Lodge — Scope of works:

The existing Longdean Lodge site is to be redeveloped to provide supported living accommodation for adults with learning difficulties and also include communal living and dining areas, staff facilities and a reception area. The accommodation will include:

— five 4 bed flats are to include:

—— 4 bedrooms sized and designed for wheelchair users,

—— ensuite wheelchair accessible wet-rooms to each bedroom,

—— a wheelchair accessible assisted bathroom,

—— an open-plan communal living space including a communal kitchen and dining area,

—— a separate utility room for washing machine and tumble dryer.

—— storage,

— eight 1 bed flats are to include:

—— 1 bedroom,

—— a bathroom designed to be fitted out either as a bathroom or a wet-room,

—— a living area with a small kitchen,

—— storage,

— the following communal and staff accommodation is required:

—— staff office which will also act as a reception,

—— staff sleeping rooms,

—— Communal living areas,

—— communal kitchen and dining areas,

—— accessible WC's,

—— storage.

The whole building is to be wheelchair accessible with level thresholds and passenger lifts.

Future projects:

In order to provide a streamlined sourcing route for the delivery of further supported living accommodation, a shortlist of 5-6 contractors will be established via this procurement process which may be utilised act the Council's option for a 3 year period following formulation of the shortlist following assessment of SSQ applications received in response to this contract notice. Including for Longdean Lodge redevelopment, the total spend via the shortlist could be in the region of 20 000 000 GBP. See Section II.2.11) Information about options for further details on future projects.

Application process and programme:

Application for Longdean Lodge Redevelopment and for the shortlist is via completion and submission of a project specific Supplier status questionnaire (SSQ) which can be obtained from the Council's InTend e-sourcing solution using the following address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

Following assessment of SSQ submissions the top 5-6 ranked contractors will be invited to tender. In the event of significant disparity in the evaluation of SSQ submissions, the Council will reserve the right to reduce the tender shortlist to a minimum of 3 contractors.

SSQ issued — 18.10.2019

SSQ submission deadline — 20.11.2019 at 12.00

ITT issued — 13.1.2019

ITT clarification deadline — 14.2.2020 at 23.59

Tender return deadline — 21.2.2020 at 12.00

Notification of preferred bidder — 27.3.2020

Standstill start — 28.3.2020

Standstill finish — 6.4.2020 at 23.59

Contract award — 7.4.2020

On site commencement — 11.5.2020

Completion — 2.7.2021.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 17
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

In order to provide a streamlined sourcing route for the delivery of further supported living accommodation, a shortlist of 5-6 contractors will be established via this procurement process which may be utilised act the Council's option for a 3 year period following formulation of the shortlist following assessment of SSQ applications received in response to this contract notice.

Including for Longdean Lodge redevelopment, the total spend via the shortlist could be in the region of 20 000 000 GBP. The Council has potential projects in development where the individual project values are currently unknown and cannot provide any guarantees in respect of further projects.

In the event of any future capacity and/or performance issues which cause 1 or more of the shortlisted contractors to be removed, the Council reserves the right to invite contractors who submitted SSQs but did not make the original shortlist on a ranking basis to tender for the future projects identified above.

Interested contractors should note that whilst the devised shortlist of between 5-6 contractors will be invited to tender for the Longdean Lodge Redevelopment project, the Council reserves the right to let the further identified future capital projects via alternative procurement routes at its sole discretion.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As detailed within the SSQ documentation accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 13/01/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/10/2019