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Dienstleistungen - 49968-2023
25/01/2023    S18

Spain-Cádiz: Supporting and auxiliary transport services; travel agencies services

2023/S 018-049968

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: OHQ EUNAVFOR OPERATION ATALANTA ROTA NAVAL BASE
Postal address: ES OHQ Base Naval de Rota
Town: Cadiz
NUTS code: ES España
Postal code: 11530 Rota Spain
Country: Spain
Contact person: Contracts Officer EPF - Operation Atalanta
E-mail: cj8contracts@mschoa.org
Internet address(es):
Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=13204
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=13204
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

BUSINESS TRAVEL AGENCY SERVICES.

Reference number: OHQ-05/2023
II.1.2)Main CPV code
63000000 Supporting and auxiliary transport services; travel agencies services
II.1.3)Type of contract
Services
II.1.4)Short description:

The subject of the contract is the provision of Business Travel Services by a travel agency able to operate in Spain. The supply to the EUNAVFOR OHQ -Rota and any other persons travelling on behalf of it concerns all the tickets for travel ( by air, rail, car, bus, boat or other means of transport) and other ancillary services as car and van rental, occasional rental of hotel accommodation, travel insurance.

II.1.5)Estimated total value
Value excluding VAT: 700 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
63700000 Support services for land, water and air transport
63500000 Travel agency, tour operator and tourist assistance services
II.2.3)Place of performance
NUTS code: ES España
II.2.4)Description of the procurement:

General description: To provide Business Travel Services in accordance with best industry practices applicable to Spain and the European Economic area.

- The management of the reservation, issue, modification, cancellation, where appropriate, and delivery of tickets, accommodation and car hire, which may be necessary for travel and stays made by EUNAVFOR - Operation Atalanta personnel for reasons of service.

- Any type of service within the scope of action of a travel agency, including the performance of the necessary formalities.

Special description: Full business travel service, which includes (compulsory) and is not confined to:

- Air travel (quote options, changes, fare/tax refunds, advice and support)

- Hotel Bookings

- Car hire

- National/overseas rail

- Passport and Visa

- Airline loyalty schemes

- Travel Policy

- Management Information

- Travel Alerts

- Overseas Security

- Client Liaison / Account Management

- Lounge Access

- Groups and Events

- Out of Hours service

- 24 hour/ 7 days service cover in English language.

- Have an international reservation system, global distribution system (GDS), such as Amadeus or Sabre.

ESSENTIAL PERSONNEL REQUIREMENTS.

- One staff as travel operator.

- Working presence in the OHQ Rota.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 700 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2023
End: 31/12/2023
This contract is subject to renewal: yes
Description of renewals:

The estimated performance period of the contract will be from 01/04/2023 until 31/12/2023 with an option to extend the contract one (1) year, until 31/12/2024.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Contract financed through European Peace Facility budget.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The Agency will provide proof of the required authorizations that it has obtained to enable it to issue travel tickets in the fields of civil aviation and railways and in the field of sea links, hotel reservations and other ancillary services. An ad hoc license to operate in Spain is necessary.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/03/2023
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/03/2023
Local time: 09:00
Place:

ES OHQ

Base Naval de Rota

CP 11.530 Rota (Cádiz)

Spain

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Tribunal de première instance
Postal address: Place Poelaert 1
Town: Bruxelles
Postal code: 1000
Country: Belgium
Internet address: http://curia.europa.eu
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, General Secretariat, DGA 4 Projects & Financing, EPF
Postal address: Rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
E-mail: EPF.operations@consilium.europa.eu
Telephone: +32 22815012
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=13204
VI.5)Date of dispatch of this notice:
20/01/2023