Services - 500872-2020

Submission deadline has been amended by:  547607-2020
23/10/2020    S207

Denmark-Copenhagen: Provision of Medical Services to the European Environment Agency and the European Commission Representation in Denmark

2020/S 207-500872

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Environment Agency
Postal address: Kongens Nytorv 6
Town: Copenhagen
NUTS code: DK011 Byen København
Country: Denmark
E-mail: procurement@eea.europa.eu
Internet address(es):
Main address: https://www.eea.europa.eu
Address of the buyer profile: https://www.eea.europa.eu/about-us/tenders
I.1)Name and addresses
Official name: European Commission, Representation DK
Postal address: Gothersgade 115
Town: Copenhagen
NUTS code: DK011 Byen København
Postal code: 1123
Country: Denmark
E-mail: procurement@eea.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/danmark/index_da.htm
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7258
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7258
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Environment

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Medical Services to the European Environment Agency and the European Commission Representation in Denmark

Reference number: EEA/ADS/20/017
II.1.2)Main CPV code
85141000 Services provided by medical personnel
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this inter-institutional call for tenders is to establish framework contract(s) with (an) economic operator(s) who will provide medical services including ergonomics to the EEA and the European Commission, Representation in Denmark and/or a tailored wellbeing programme.

II.1.5)Estimated total value
Value excluding VAT: 752 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description
II.2.1)Title:

Medical Services Including Ergonomics

Lot No: 1
II.2.2)Additional CPV code(s)
85141000 Services provided by medical personnel
85147000 Company health services
85121000 Medical practice services
II.2.3)Place of performance
NUTS code: DK011 Byen København
Main site or place of performance:

The services shall be delivered at the contractor’s premises, unless indicated otherwise in the respective order forms.

II.2.4)Description of the procurement:

The contracting authorities consider that they will require the provision of various services within the medical services:

— perform pre-recruitment examinations of prospective new employees on their aptitude or non-aptitude for employment;

— carry-out medical check-ups every year offered to all staff members to detect or prevent any health issues and/or illness;

— advise on compliance with regulatory framework according to the SR and CEOS by the Medical adviser;

— data collection and maintenance of medical files of staff members accessible to the medical adviser and concerned staff member, only by authorisation of the former;

— carry-out preventive health testing/vaccination campaigns (e.g. seasonal flu vaccination);

— providing on-site ergonomic assessments of workstation in the offices of the contracting authorities upon request by Human Resource management (HRM);

— consulting with medical experts (medical adviser, psychologist, occupational health therapist);

— providing administrative service (invoicing, correspondence, verification, and certification of medical test results, etc.).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 717 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The successful tenderer(s) will be awarded a framework service contract for an initial period of 24 (twenty-four) months, starting from the date of signature, with the possibility of maximum one renewal for another period of 24 (twenty-four) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Wellbeing Programme

Lot No: 2
II.2.2)Additional CPV code(s)
85140000 Miscellaneous health services
II.2.3)Place of performance
NUTS code: DK011 Byen København
Main site or place of performance:

The services shall be delivered at the contractor’s premises, unless indicated otherwise in the respective order forms.

II.2.4)Description of the procurement:

By reference to the background information provided under section I.2) of the tender specifications, the contracting authorities expect the future contractor to provide the following services:

— provide consultation on methodology and strategic choices for a wellbeing programme;

— carry-out an initial stock-taking assessment of existing initiatives addressing wellbeing and their effectiveness;

— present a wellbeing programme that is limited in time of 4-6 months and involves both staff and management;

— run a series of workshops and other interactive tools that aim at engaging and strengthening the entire organisation within an increasingly volatile working climate;

— monitor and report regularly on progress;

— roll-out of a regular individual check-in with staff on wellbeing status, with option for follow-up consultation (max. 3 sessions);

— prepare a final project report.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 35 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The successful tenderer(s) will be awarded a framework service contract for an initial period of 24 (twenty-four) months, starting from the date of signature, with the possibility of maximum one renewal for another period of 24 (twenty-four) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/11/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/11/2020
Local time: 10:00
Place:

EEA premises at Kongens Nytorv 6, 1050 Copenhagen K, DENMARK.

Information about authorised persons and opening procedure:

Representatives of tenderers (one per tenderer) are allowed to participate in the opening session. They are requested to inform EEA's procurement services in advance and at the latest by 18 November 2020 by email at procurement@eea.europa.eu

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

Tenderers can download the tender documents and any additional information from the eTendering website: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7258

This website will be updated regularly and it is the tenderer's responsibility to check for updates and modifications during the tendering period.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 Avenue du Président Robert Schuman
Town: Strasbourg
Postal code: 67001
Country: France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313
Fax: +33 388179062
Internet address: http://www.ombudsman.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff (date of receipt), or, in the absence thereof, the day when the person concerned had knowledge of the relevant information, an appeal may be lodged with the Court of Justice of the European Union.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
13/10/2020