Services - 502711-2018

15/11/2018    S220    European Commission - Services - Contract notice - Restricted procedure 

Spain-Madrid: Cleaning Services for the Premises of the EU-Houses in Madrid and Barcelona, Spain

2018/S 220-502711

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission Representation in Spain
Postal address: Paseo de la Castellana 46
Town: Madrid
NUTS code: ES300
Postal code: 28046
Country: Spain
Contact person: Head of Administration
E-mail: Comm-Rep-es-procurement@ec.europa.eu
Telephone: +34 914238000
Fax: +34 915760387

Internet address(es):

Main address: https://ec.europa.eu/spain/home_es

Address of the buyer profile: http://ec.europa.eu/dgs/communication/contracts-and-grants/contracts/representations/index_en.htm

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4185
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4185
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4185
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cleaning Services for the Premises of the EU-Houses in Madrid and Barcelona, Spain

Reference number: PR/2018-16-INF/MAD
II.1.2)Main CPV code
90910000
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Commission Representation in Spain, acting also on behalf of the European Parliament Information Office, is looking for cleaning services for the EU-House premises in Madrid and Barcelona.

II.1.5)Estimated total value
Value excluding VAT: 620 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Cleaning Services for the European Commission Representation in Madrid, Paseo de la Castellana, 46, 28046 Madrid

Lot No: 1
II.2.2)Additional CPV code(s)
90911200
II.2.3)Place of performance
NUTS code: ES300
Main site or place of performance:

Paseo de la Castellana, 46

28046 Madrid

II.2.4)Description of the procurement:

Cleaning services for the European Commission Representation in Madrid, including standard cleaning services, extra cleaning services, collection and removal of waste and supplies.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 125 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract maybe renewed up to 3 times for a maximum of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 12
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

An inspection site visit and information session shall take place:

— Lot 1 Madrid: on 10 January 2019 at 13:00 am (local time). It shall be held in the Contracting Authority's offices at European Union House, Paseo de la Castellana 46, 28046 Madrid, Spain.

II.2)Description
II.2.1)Title:

Cleaning Services for the European Commission Regional Office in Barcelona, Passeig de Gràcia 90, 08008 Barcelona

Lot No: 2
II.2.2)Additional CPV code(s)
90911200
II.2.3)Place of performance
NUTS code: ES511
Main site or place of performance:

Passeig de Gràcia 90

08008 Barcelona

II.2.4)Description of the procurement:

Cleaning services for the European Commission Regional Office in Barcelona, including standard cleaning services, extra cleaning services, collection and removal of waste and supplies.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 30 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract maybe renewed up to 3 times for a maximum of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 12
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

An inspection site visit and information session shall take place:

— Lot 2 Barcelona: on 10.1.2019 at 18:00 am (local time). It shall be held in the Contracting Authority's offices at European Union House, Passeig de Gràcia 90, 08008 Barcelona, Spain

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenders may be submitted by groupings of service providers who will not be required to adopt a specific legal form prior to the contract being awarded. If a grouping is awarded the contract, it may have to take on a particular legal form if this is necessary in order to be responsible for the receipt of processing of payments for members of the grouping as well as for management and coordination of the service.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Payment for services (standard services plus extra services) will be made every month in the manner set out in the draft contract, on presentation of a proper invoice drawn up in conformity with national law and all substantiating documents mentioning the services performed during the month in question,notably the written request of the Contracting Authority for exceptional extra services.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/12/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 20/12/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See Internet address provided in Section I.3.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
08/11/2018