Supplies - 509650-2019

29/10/2019    S209

United Kingdom-Maidstone: Software package and information systems

2019/S 209-509650

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Kent County Council t/a KCS
Postal address: County Hall
Town: Maidstone
NUTS code: UK UNITED KINGDOM
Postal code: ME14 1XQ
Country: United Kingdom
E-mail: psg@procurementservicesgroup.org.uk
Telephone: +44 1622236767
Internet address(es):
Main address: http://www.kent.gov.uk
Address of the buyer profile: http://www.commercialservices.org.uk
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.kentbusinessportal.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.kentbusinessportal.org.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Software Products and Associated Services 2 — Framework Y200011

Reference number: DN420850
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Framework for software (incl open source), essential hardware and associated services, support and maintenance for cloud based, on premise and hybrid software. Indicative requirements include, but not limited to, the following application and system software categories:

— accounting systems,

— Microsoft products,

— commercial of the Shelf (COTS),

— enterprise software and business applications e.g. (CRM), (ERP), data analysis, business intelligence, database tools, inventory systems,

— operating systems,

— human resources and payroll systems,

— recovery and data back-up,

— school information management,

— security software e.g. adware and malware, antivirus, encryption, firewall,

— virtualisation,

— workflow management systems and software,

— bespoke solutions.

The capability to provide software and open source software and associated services.

Associated services may extend beyond the scope of the goods/services purchased and may include:

— end user support,

— service desk,

— integration

— installation,

— project management,

— training,

— asset management.

II.1.5)Estimated total value
Value excluding VAT: 500 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

The framework agreement covers the provision of a full range of software (including open source software), essential hardware and associated services and support and maintenance for cloud based, on premise and hybrid software solutions.

Indicative software requirements include, but are not limited to, the following application and system software categories:

— accounting systems,

— Microsoft products,

— Commercial of the shelf (COTS) software,

— enterprise software and business applications such as Customer Relationship Management (CRM), Enterprise Resource Planning (ERP), data analysis, business intelligence, database tools, inventory systems,

— operating systems,

— Human Resources (HR) and Payroll systems,

— recovery and data back-up software,

— school information management systems,

— security software such as adware and malware, antivirus, encryption, firewall,

— virtualisation,

— workflow management systems and software,

— bespoke software solutions.

Suppliers must have the capability to provide a wide range of software and open source software and associated services.

Associated services may extend beyond the scope of the goods/services purchased and may include, but not be limited to:

— end user support,

— service desk,

— integration,

— installation,

— project management,

— training,

— asset management.

Member authorities that have expressed interest in accessing the framework agreement from the outset are:

— Brighton and Hove City Council,

— Buckinghamshire County Council,

— Central Bedfordshire Council,

— Coventry City Council,

— East Sussex County Council,

— Essex County Council,

— Hampshire County Council,

— Hertfordshire County Council,

— Kent County Council (via KCS Professional Services),

— Luton Borough Council,

— Milton Keynes Borough Council,

— Northamptonshire County Council, inc:

—— Cambridgeshire County Council,

—— Northampton Borough Council,

—— Northamptonshire Healthcare NHS Foundation Trust,

—— Norwich City Council,

— Oxfordshire County Council,

— Suffolk County Council,

— Surrey County Council.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 500 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 40
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/12/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/12/2019
Local time: 14:05

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The following public bodies may access the agreement with agreement of the contracting authority:

https://www.registers.service.gov.uk/registers

https://www.local.gov.uk/topics

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.cosla.gov.uk/scottish-local-government

http://wales.gov.uk/topics/localgovernment/?skip=1andlang=en

https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/

https://www.gov.je/Government/Departments/Pages/default.aspx

https://www.gov.gg/article/152949/Government-Departments

https://www.btp.police.uk/

http://www.mod.police.uk

http://www.npas.police.uk/

http://www.police.uk/forces.htm

https://www.gov.uk/government/organisations/civil-nuclear-constabulary

https://www.police.uk/northern-ireland/

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/civil-nuclear-constabulary

https://www.police.uk/dyfed-powys/

https://www.police.uk/gwent/

https://www.police.uk/north-wales/

https://www.police.uk/south-wales/

https://www.gov.uk/government/organisations/civil-nuclear-constabulary

https://www.iompolice.im/

https://jersey.police.uk/

http://www.guernsey.police.uk/

http://www.fireservice.co.uk/information/ukfrs/

https://www.ukfirestations.co.uk/brigades

https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening

https://www.gov.im/coastguard

http://www.ports.je/JerseyCoastguard/Pages/default.aspx

http://www.harbours.gg/guernsey-coastguard-rnli

https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

http://www.emas.nhs.uk

http://www.eastamb.nhs.uk

http://www.londonambulance.nhs.uk

http://www.neas.nhs.uk

http://www.nwas.nhs.uk

http://www.southcentralambulance.nhs.uk

http://www.secamb.nhs.uk

http://www.swast.nhs.uk

http://www.wmas.nhs.uk

http://www.yas.nhs.uk

http://www.hscni.net/index.php?link=trusts

http://www.niamb.co.uk/

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

https://www.ambulance.wales.nhs.uk/

https://www.gov.im/about-the-government/departments/health-and-social-care/

https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/

https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx

https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing

https://www.gov.je/pages/contacts.aspx?contactid=87

https://stjohn.gg/

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://www.nidirect.gov.uk/contacts/housing-associations

http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/

https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx

http://www.gha.gg/

http://www.schoolswebdirectory.co.uk/index.php

http://www.ukschoolsdirectory.net/

https://get-information-schools.service.gov.uk/

www.hefce.ac.uk

http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx

https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/

https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx

https://www.gov.gg/article/163185/Education-Working--Retiring

https://www.gov.uk/government/organisations/charity-commission

http://www.oscr.org.uk/

https://www.charitycommissionni.org.uk/charity-search/

https://www.gov.im/categories/home-and-neighbourhood/charities/index-of-registered-charities-and-departmental-information/

http://www.jerseycharities.org/members

http://www.charity.org.gg/Find

VI.4)Procedures for review
VI.4.1)Review body
Official name: Commercial Services Kent Ltd
Postal address: 1 Abbey Wood Road
Town: Kings Hill, West Malling
Postal code: ME19 4YT
Country: United Kingdom
E-mail: psg@commmercialservices.org.uk
VI.5)Date of dispatch of this notice:
25/10/2019