Supplies - 510413-2019

29/10/2019    S209

Denmark-Aarhus: Laboratory, optical and precision equipments (excl. glasses)

2019/S 209-510413

Voluntary ex ante transparency notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Aarhus Universitet
National registration number: 311 19 103
Postal address: Trøjborgvej 82-84
Town: Aarhus C
NUTS code: DK042 Østjylland
Postal code: 8000
Country: Denmark
Contact person: Kathrine Lynggaard
E-mail: udbud@au.dk
Telephone: +45 93509037

Internet address(es):

Main address: www.au.dk

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Differentially Pumped Rotary Seals

Reference number: 2019-0005485
II.1.2)Main CPV code
38000000 Laboratory, optical and precision equipments (excl. glasses)
II.1.3)Type of contract
Supplies
II.1.4)Short description:

In order to perform advanced spatially and angular resolved photoemission measurements of solid state materials at the SGM4 beamline of the Astrid 2 synchrotron light source, Aarhus University wish to buy 2 pieces of differentially pumped rotary seals, 1 piece with 14”CF base and 1 piece with 8”CF base.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 61 460.00 USD
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DK DANMARK
NUTS code: DK042 Østjylland
II.2.4)Description of the procurement:

In order to perform advanced spatially and angular resolved photoemission measurements of solid state materials at the SGM4 beamline of the Astrid 2 synchrotron light source, Aarhus University wish to buy 2 pieces of differentially pumped rotary seals, 1 piece with 14”CF base and 1 piece with 8”CF base. The feed throughs will be used to rotate a spectrometer around 2 axes with respect to the target material, while maintaining ultra-high vacuum conditions. The beam size and target area require extreme precise control of positioning and movement. The total weight of the system is calculated to 350 kg.

To fulfil this, the following requirements have to be met by the supplier:

Both seals have to be leak tight to UHV vacuum in level of 10 e-11 Torr and resistant to temperature of minimum 150 deg. Celsius. The 14” version has to be able to carry 350 kg vertical load and rotate with a precision of <0,05 deg/step via stepper motor. The 8” version must carry a vertical load of 75 kg and be rotated by stepper motor. Both rotary seals must be differentially pumped by mounted Ion pumps and mounted with zero position sensor for axis homing. The stepper motor control with 2-axis output must be equipped with hardware and limit input, and interface for computer control.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons
Explanation:

After exploring the market, it is our opinion there is only one company who can meet our requirements, i.e. Thermionics Northwest Inc. With respect to a total evaluation on all requirements, size, pressure, temperature, load carry and movement precision, Thermionics Northwest are the only company who can deliver the parts needed.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
24/10/2019
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Thermionics
Town: Port Townsend
NUTS code: 00 Not specified
Country: United States
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 61 460.00 USD
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for udbud Complaints Board for Public Procurement
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708

Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 4171500
VI.5)Date of dispatch of this notice:
25/10/2019