TED website is eForms-ready since 2.11.2022. Search changed: please adapt your predefined expert queries. Discover the changes in the site news and in the updated Help Pages

Services - 510916-2022

20/09/2022    S181

Georgia-Tbilisi: Provision of Fleet Monitoring Systems Service for EUMM Georgia

2022/S 181-510916

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: The European Union Monitoring Mission in Georgia (EUMM)
National registration number: 206334698
Postal address: 49 Krtsanisi Street
Town: Tbilisi
NUTS code: GE Georgia
Postal code: 0114
Country: Georgia
Contact person: Procurement Section
E-mail: tenders@EUMM.EU
Internet address(es):
Main address: www.eumm.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eumm.eu/en/about_eumm/tenders
Additional information can be obtained from another address:
Official name: The European Union Monitoring Mission in Georgia (EUMM)
Town: Tbilisi
NUTS code: GE Georgia
Country: Georgia
Contact person: Procurement Section
E-mail: tenders@EUMM.EU
Internet address(es):
Main address: https://www.eumm.eu/en/about_eumm/tenders
Tenders or requests to participate must be submitted to the following address:
Official name: The European Union Monitoring Mission in Georgia (EUMM)
Town: Tbilisi
Country: Georgia
Contact person: Procurement Section
E-mail: tenders@EUMM.EU
NUTS code: GE Georgia
Internet address(es):
Main address: https://www.eumm.eu/en/about_eumm/tenders
I.4)Type of the contracting authority
Other type: The European Union Monitoring Mission in Georgia (EUMM)
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Fleet Monitoring Systems Service for EUMM Georgia

Reference number: EUMM-22-7994
II.1.2)Main CPV code
63712710 Traffic monitoring services
II.1.3)Type of contract
Services
II.1.4)Short description:

There is the requirement to arrange for European Union Monitoring Mission (EUMM) the access to the recording, monitoring, reporting, and storing of data related to the performance, efficiency, and geo-localisation of the EUMM vehicle fleet.

It is desired to prevent dangerous and potentially compromising situations and assure the online monitoring of vehicle movements with close to the real-life situation.

To fulfil the above-mentioned priorities fleet monitoring system devices were installed in all mission’s vehicles to facilitate the ability to locate of EUMM vehicle assets and staff members in the event of abduction or theft. The current contract will expire on 14 December 2022.

The aim of the new contract sought under this simplified procedure is to assure all EUMM vehicle movements are visible for the EUMM designated/authorised personnel (watch keepers, transport staff) providing maximum possible safety of all the mission members and mission fleet.

II.1.5)Estimated total value
Value excluding VAT: 206 400.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
38112100 Global navigation and positioning systems (GPS or equivalent)
II.2.3)Place of performance
NUTS code: GE Georgia
II.2.4)Description of the procurement:

There is the requirement to arrange for European Union Monitoring Mission (EUMM) the access to the recording, monitoring, reporting, and storing of data related to the performance, efficiency, and geo-localisation of the EUMM vehicle fleet.

It is desired to prevent dangerous and potentially compromising situations and assure the online monitoring of vehicle movements with close to the real-life situation.

To fulfil the above-mentioned priorities fleet monitoring system devices were installed in all mission’s vehicles to facilitate the ability to locate of EUMM vehicle assets and staff members in the event of abduction or theft. The current contract will expire on 14 December 2022.

The aim of the new contract sought under this simplified procedure is to assure all EUMM vehicle movements are visible for the EUMM designated/authorised personnel (watch keepers, transport staff) providing maximum possible safety of all the mission members and mission fleet.

The EUMM vehicle fleet monitoring system should affirm maximum reliability throughout the contract validity; the requirements for the system performance were described in the attached Terms of Reference.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Initial contract duration: 15 December 2022-14 December 2024.

Please note that the extension of this contract after 14 December 2024 is subject to and conditional upon (i) the signature of a delegation agreement between the European Union and the EUMM Georgia covering the period onwards from 14 December 2024, as well as (ii) the availability of funds in the relevant budget line(s).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Please see the contract notice and full tender dossier on https://www.eumm.eu/en/about_eumm/tenders CFSP/2020/40/EUMM Georgia

II.2.14)Additional information

Clarifications may be sought from the contracting authority at the following email address: tenders@eumm.eu (mentioning the publication reference EUMM-22-7994).

Any clarifications of the tender dossier (clarification notes, i.e. contracting authority’s replies to the tenderers’ requested clarifications) will be published on EUMM Georgia website (https://www.eumm.eu/en/about_eumm/tenders).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic and financial capacity of the tenderer (based on item 3 of the tender form). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three financial years for which accounts have been closed.

• the average annual turnover of the tenderer over the period of 2019-2020-2021 must be equal or exceed EUR 105 000,00. The table under point 3 of the tender form, if duly filed in, will be accepted as a satisfactory proof for the purposes of eligibility. The contracting authority reserves the right to ask for clarifications and/or documentary proof on the aforesaid table.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Professional capacity of the tenderer (based on item 4 of the tender form).

The reference period which will be taken into account will be the last three years preceding the submission deadline.

• Any tenderer is required to have at least at least 3 (three) staff currently work for the tenderer in fields related to this contract.

Technical capacity of tenderer (based on items 5 and 6 of the tender form). The reference period which will be taken into account will be the last three years preceding the submission deadline.

• The tenderer has provided services under at least one contract with a budget of at least EUR 50 000,00 in fields related to this contract which was implemented at any moment during the last three years preceding the submission deadline.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
Accelerated procedure
Justification:

According to the threshold of this procedure, this is simplified procedure, EUR 206 400,00 for four years (i.e. two years of initial contract with the maximum budget of EUR 103 200,00 plus two years of subsequent contract – extended by the addendum – with the maximum budget of EUR 103 200,00). However, to advertise this procedure to the maximum extent possible, this procedure is published on Tenders Electronic Daily (TED) and on a Georgian Procurement platform: www.tenders.ge

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/10/2022
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/10/2022
Local time: 15:00
Place:

This is a service contract tender procedure and no public opening will be arranged.

Information about authorised persons and opening procedure:

This is a service contract tender procedure and no public opening will be arranged.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Implementation period starts from 15 December 2022. Duration of the initial contract is 24 months by 14 December 2024 (both dates included).

It should however be noted that the performance of this contract is subject to and conditional upon (i) the signature of a delegation agreement between the European Union and the EUMM Georgia covering the period onwards from 14 December 2022, as well as (ii) the availability of funds in the relevant budget line(s).

Also, the contracting authority may, at its own discretion, extend the project in duration (for additional two years, i.e., 2 x 12 months) by the addendum. Any extension of the contract would be subject to satisfactory performance by the contractor. It should however be noted that the extension of this contract after 14 December 2024 is subject to and conditional upon (i) the signature of a delegation agreement between the European Union and the EUMM Georgia covering the period onwards from 14 December 2024, as well as (ii) the availability of funds in the relevant budget line(s).

Clarifications may be sought from the contracting authority at the following email address tenders@eumm.eu (mentioning the publication reference EUMM-22-7994) at the latest 15 days before the deadline for submission of tenders.

Last date for the contracting authority to issue replies (clarification notes) to the tenderers’ requested clarification is eight days before the submission deadline. Any clarifications of the tender dossier (clarification notes, i.e. contracting authority’s replies to the tenderers’ requested clarifications) will be published on EUMM Georgia website (https://www.eumm.eu/en/about_eumm/tenders). The website will be updated regularly, and it is the tenderers responsibility to check for updates and modifications during the submission period.

Tenders must be submitted in English exclusively. Tenders must be sent, no later than the date and time indicated below, to the European Union Monitoring Mission in Georgia (EUMM) in electronic form, at the email address: tenders@EUMM.EU

The contract title and the publication reference (EUMM-22-7994) must be clearly marked in the email(s) and on the zipped folder/file (with password) containing the tender and must always be mentioned in all subsequent correspondence with the contracting authority.

Important requirement: the electronic form is meant to be 2 (two) separate zipped folders/files, each separately containing technical offer and financial offer - sent to the contracting authority both at the same time, i.e. both submitted before the tender submission deadline. 2 (two) separate zipped folders/files must have different passwords; one password for the technical offer, and the second password for the financial offer. In no case shall the passwords be the same for the technical offer and for the financial offer. These different passwords shall be known only to the company (person) submitting the tender. After tender submission deadline, the Chairperson and/or the Secretary of the Evaluation Committee will contact the company (person) via email and firstly request the password for the technical offer. Once the technical evaluation is finalized, the company will be contacted again and the password for the financial offer will be asked for. Tenderers must not provide the different passwords to the contracting authority before the submission deadline, i.e. until tenderers receive explicit request from EUMM to act so.

Note: Please be aware the size of the attached files should not exceed 4 MB. If it is over 4 MB, please, send the tender in separate e-mails.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The European Union Monitoring Mission in Georgia (EUMM)
Town: Tbilisi
Country: Georgia
E-mail: tenders@EUMM.EU
VI.5)Date of dispatch of this notice:
08/09/2022