United Kingdom-Edinburgh: Construction work for university buildings
Section I: Contracting authority
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Section II: Object
EC0834 Main Contractor Engineering Module 1
The University of Edinburgh wishes to appoint a Main Contractor to complete the design and to construct a new building for the school of engineering.
Kings Buildings Campus.
The University of Edinburgh wishes to appoint a main contractor to complete the design and to construct a new building for the school of engineering.
This is called the Engineering Module 1 building that is part of the masterplan for the development of the school of engineering estate that is located on the Kings Buildings Campus. This building is part of the long term vision that this will be the first of a cluster of several buildings for the School of Engineering.
The new 5-storey building is to provide 6 500 s.qm. gross internal floor area and the site is located at the south-west end of the Kings Buildings campus. It is to provide approx. 85 % office type space (i.e. post graduate and post doctorate research assistant space, meeting rooms, social and generic teaching space). Approx. 15 % is allocated to research and specialist teaching labs.
Existing teaching and learning space accommodation is to be demolished prior to this contract.
The estimated construction cost is circa 21 700 000 GBP excluding fees and VAT. Works are proposed to commence January 2020 with a target occupation date of June 2022.
The Design Team and a Quantity Surveyor have been appointed and are currently developing proposals for statutory consent applications and tender documents. The planning application has been submitted to City of Edinburgh Council.
The new Engineering Module 1 building will be formed over Level 0, Level 1, Level 2, Level 3 and Level 4. Internally at Level 0 the new facility will provide a main entrance, café, showcase lab and support accommodation; and access to a new lift providing vertical transportation between Level 0 – Level 4. Levels 1-4 accommodation will provide computer labs, teaching spaces, administration and research labs and offices.
There will be three steps in the procurement process:
Pre-qualification via the submission of the completed ESPD (Scotland):
— bidders must pass the minimum standards (pass/fail) sections of the ESPD (Scotland). These can be found within the qualification envelope of PCS-T. Statements detailing the specific requirements can be found within Section III 1.1 and 1.2 and Section VI (VI.3) of the contract notice,
— bidders must complete the technical envelope. Specific statements detailing the requirement can be found within Section III 1.3 of the contract notice. The responses to these statements will be scored as per the scoring methodology detailed within Section 3 below. We will take the six highest scoring bidders, provided they have passed a threshold of a score greater than 50 % on technical (quality), through to the ITT stage and they will be invited to submit a tender.
In addition, each bidder/supplier will require to undergo a financial turnover test where they are required to have a yearly general turnover of 43 000 000 GBP.
Stage 1 — Invitation to Tender (ITT)
The University will evaluate all shortlisted bidders/tenderers ITT submissions via undertaking a Quality/Technical and Commercial evaluation. The ITT quality questionnaire will be marked and total of the marks for individual question will be the overall ITT quality score.
The submissions will be based on a tender pack defining the Employer’s Requirements.
Technical (Quality) Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 % and your submission scores 3 points out of 4 for that question then you will receive 7,5 % out of a possible 10 %. e.g. in the event you score 4 out of 4 for all our quality questions and score 100 then you will be awarded the maximum score of 30 %. In the event you score 2 out of 4 for all questions then your score will be 50 % out of the quality percentage of 30 % therefore your score would be 15 %.
Cost – the bidder who submits the lowest cost will be awarded the maximum score 70 % and the others awarded a score pro rata, in relation to the lowest bid.
The extent of the cost element of the Tender will be determined based upon the maturity of the design at that point in the programme. As a minimum the tenderers will submit costs for their preliminaries and overheads and profit. Where work packages have been finalised, they may be asked to submit tender costs for those elements.
The quality and commercial score will be combined to give each bidder/tenderer an overall total score.
Stage 2 – Pre-construction Services
Following Stage 1 of the tender process, the successful bidder/supplier will then be taken forward to Stage 2. During this phase they will enter into a Pre-construction Services Agreement which will require them to finalise the costs for the full construction works. The University of Edinburgh will benefit from their advice on buildability and value management during this period and the final construction design will be developed to reflect that advice.
The conclusion of Stage 2 will be achieved when the final construction sum has been agreed, based upon fully tendered work packages.
Selection scoring methodology:
0 — Unacceptable,
1 — Poor,
2 — Acceptable,
3 — Good,
4 — Excellent.
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
List and brief description of selection criteria:
ESPD statement 4B.1.1.
Bidders will be required to have a “general” yearly turnover threshold value of 43 000 000 GBP for the last three years prior to the date of proposed contract award.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Note: There is no requirement for separate product liability insurance as the monetary value detailed against public liability insurance is inclusive of both types of insurance.
Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 10 000 000 GBP
Professional Indemnity Insurance = 5 000 000 GBP
ESPD 4B.6 Statement
Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a parent company guarantee prior to commencement of any subsequently awarded contract.
Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.
Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:
— current ratio,
— quick ratio,
— debtors turnover ratio,
— return on assets,
— working capital,
— debt to equity ratio,
— gross profit ratio.
A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.
This information may be used to assess financial sustainability.
ESPD 4C.1 1st Statement
Bidders are required to provide three relevant examples of construction projects that your organisation has been the Main Contractor for in the past 5 years.
The projects must be design and build contract projects over 15 000 000 GBP in value and include construction of a new building, as well as construction works being undertaken in a busy, operational campus where vibration, noise and dust sensitivities were a factor:
— description of the project and its accommodation,
— final construction value,
— contract type,
— contract start and completion dates,
— location (incl. whether city centre or green field),
— name of project architect,
— coloured images of the interior and exterior,
— any awards the building has achieved,
— challenges and successes.
Your examples must be from within the last 5 years.
Note: if you are unable to provide any examples please explain why you cannot provide examples.
Note: please also include the name of each Customer Organisation along with their contact details i.e. Name, telephone number, address, email address client contact to provide the University with a reference.
Your examples must be from within the last 5 years. They do not need to be fully complete but if they are not finished must be no more than two months from practical completion.
Responses to be a maximum of 2 A4 pages of text excluding images per project example.
ESPD 4C.1 2nd Statement for info only—Community Benefits—please see ESPD document and VI.3 of this notice
Describe your quality control procedures for managing: quality of construction; communication with University stakeholders and neighbours and; management of the handover process and post construction issues.
Responses to be a maximum of 2 A4 pages of text
Describe the team management processes that your organisation currently utilises in managing construction phases outlining: senior management input and client reporting; co-ordination of your sub-contractors and; dispute resolution.
Describe your organisation’s arrangements for checking, reviewing and where necessary, improving your H&S performance.
You should demonstrate that your organisation has in place, and implements, a system of monitoring H&S procedures on an ongoing basis and for periodically reviewing and updating that system as necessary.
The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement
ESPD 4D.1 1st Statement.
Quality Management and Health and Safety Procedures. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
ESPD 4D.1 2nd Statement.
Quality Management and Health and Safety Procedures. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
ESPD 4D1.1 1st Statement.
Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:
Equivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above — a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints.
ESPD 4D1.1 2nd Statement.
Health and safety procedures.
If the bidder does not hold UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum then the bidder have the following: equivalent, regularly reviewed and documented policy and procedures for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above –ensuring H&S effectiveness, obtaining H&S advice and assistance, training, skills and information for bidder workforce, workforce H&S qualifications, checking and reviewing H&S performance, involving workforce in planning and implementation, recording accidents/incidents and follow-up actions, ensuring bidder’s suppliers apply H&S appropriate measures, risk assessment, and coordinating with bidder’s suppliers.
Note - Organisations with fewer than 5 employees are not required by law to have a documented policy statement
ESPD 4D.2 Statement.
The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
ESPD 4D.2.1 Statement.
If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:
Equivalent, regularly reviewed documented policy and procedures regarding environmental management, authorised by the Chief Executive, or equivalent.
These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above – ensuring effectiveness of measures and reducing impacts, workforce training and skills, checking and reviewing, dealing with waste, and ensuring any suppliers the bidders engages apply appropriate environmental protection measures.
Section IV: Procedure
Section VI: Complementary information
Fair Work Practices
The University will be evaluating bidders approaches to promoting fair work practices for workers involved in the delivery of this project.
Exclusion grounds and modern slavery.
The University of Edinburgh is committed to protecting and respecting human rights and has a zero tolerance approach to slavery and
Human trafficking in all its forms. The University is also committed to promoting fair working practices and embedding Equality and
Diversity across all its work. Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met
Applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D).
Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under:
— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),
— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at
— the Equalities Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents)
— the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) - this is
Grounds for mandatory exclusion or termination at any procurement or contract stage
At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their
Compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by
Section 54 of the Modern Slavery Act for certain organisations
4C.1 2nd Statement — Community Benefits Experience for info only.
Please indicate your experience in delivering additional social, economic, or environmental community benefits in the performance of similar previous contracts, including information about how you achieved these commitments, in particular with regards with any of the University priority activities for the as listed in the attached ESPD Document (see section 4C). Please also indicate any of the listed priority areas that your organisation would be interested in discussing further with the University in the context of this contract
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 12399. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Not appropriate for this contract
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits requirements will be included in this contract and detailed in the tender documentation. These may relate to innovation, social, employment, economic or environmental measures, related to the University's Strategic Plan to deliver impact for society. Opportunities will be identified to work in collaboration with suppliers to achieve the inclusion and innovation aims of the Edinburgh City Region Deal and Data Driven Innovation Programme (see ddi.ac.uk)
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying