Services - 516831-2019

31/10/2019    S211    Services - Contract notice - Open procedure 

United Kingdom-Swindon: Construction work

2019/S 211-516831

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: UK Research and Innovation
Postal address: Polaris House
Town: Swindon
NUTS code: UKK14
Postal code: SN2 1FL
Country: United Kingdom
Contact person: FM Procurement
E-mail: fmprocurement@uksbs.co.uk
Telephone: +44 1793867005

Internet address(es):

Main address: www.uksbs.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contractsfinder.service.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uksbs.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CON19015 - Polar Sediment Core Facility

Reference number: CON19015
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Services
II.1.4)Short description:

UK Shared Business Services Ltd (UK SBS) on behalf of UK Research and Innovation (UKRI), wishes to establish a contract for completion of Phase 3 of the Polar Marine Aquarium Project, that being the design and execution of the Polar Sediment Core Facility.

Contract start date will be February 2020

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the ‘Regulations’).

This is a Services Contract being procured under the Open OJEU procedure regulations. See Section I.3) for access to procurement documentation.

II.1.5)Estimated total value
Value excluding VAT: 420 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71300000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH12
Main site or place of performance:

British Antarctic Survey

High Cross

Madingley Road

Cambridge

CB3 0ET

II.2.4)Description of the procurement:

UK Shared Business Services Ltd (UK SBS) on behalf of UK Research and Innovation (UKRI), wishes to establish a contract for completion of Phase 3 of the Polar Marine Aquarium Project, that being the design and execution of the Polar Sediment Core Facility.

Contract start date will be February 2020.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the ‘Regulations’).

This is a Services Contract being procured under the Open OJEU procedure regulations. See Section I.3) for access to procurement documentation.

The construction of the existing sediment stores was completed in 2002. The existing refrigeration plant and cold room structures have reached the end of their lifespan which results in difficulty to maintain the facility in a reliable condition. There is a high risk for system breakdown and subsequently loss of valuable and irreplaceable samples.

The sediment core stores are used to store sediment cores collected from various locations around the globe with an emphasis on Polar Regions. When experiments are carried out cores will be moved to the laboratories where processing and analysis can take place.

The current setup of the science facility comprises the following areas:

— Two cold rooms used for core storage designed to control temperature at +4oC,

— A suite of laboratories used to process the sediment core samples,

— Storage area and mezzanine for combined storage of sampling equipment and engineering materials.

The plant equipment, which consists of independent hydrocarbon refrigerant condensers of varying size, are positioned on each of the cold stores together with associated controls systems. Evaporators are positioned within the room mounted to the walls. All plant has an N+1 configuration i.e. duty standby for resilience.

Furthermore, the existing facility represents a high percentage of the electricity use of the entire BAS Cambridge site. This is partly because the current cooling and refrigeration equipment set-up is inefficient and outdated and therefore highly energy intensive. In addition, the current construction of the facilities & lack of insulation uniformity results in thermal bridges and defective parts which is increasing the cooling energy demands of the facility.

The current project presents a unique opportunity for BAS to initiate future proofing the science facilities that require cooling and refrigeration and remove HFCs from the respective systems. The preferred option for BAS is the use of natural refrigerant cooling system and in particular CO2-based cooling and refrigeration. The Global Warming Potential values for HFC refrigerants are several thousand times higher compared to CO2. In addition, leakage of CO2 gas from a refrigeration system is consequently several thousand times less damaging to the environment than the release of any HFC gas.

Delivering one of the most sustainable and efficient natural refrigerant system is a priority on this project and will facilitate BAS to meet its carbon reduction target.

It is worth noting that the existing installation requires considerable manual handling, which is time consuming and a health and safety issue, so understanding these limitations and creating a design which improves on this is important to the success of the project

All additional appendices can be found within Stage One: Overview Section on the Delta eSourcing Portal.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 420 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 03/02/2020
End: 29/05/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/12/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/12/2019
Local time: 11:00
Place:

Electronically

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All submissions will be assessed in accordance with Public Contracts Regulations 2015 (as amended), for procurement values that exceed Regulation 5 (Threshold amounts).

This procurement will be managed electronically via the Delta eSourcing Portal.

To participate in this procurement, participants shall first be registered on the eSourcing Portal, this can be done online at https://uksbs.delta-esourcing.co.uk by following the link 'Register'.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice;

And

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

The sourcing documents can be accessed at: https://uksbs.delta-esourcing.co.uk

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code:Y29QP873DR

VI.4)Procedures for review
VI.4.1)Review body
Official name: UK Shared Business Services Ltd
Postal address: policy@uksbs.co.uk
Town: Swindon
Postal code: SN2 1FL
Country: United Kingdom

Internet address: www.uksbs.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: UK Shared Business Services Ltd
Town: Swindon
Postal code: SN2 1FL
Country: United Kingdom
E-mail: policy@uksbs.co.uk

Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:
29/10/2019