Servizi - 516984-2017

23/12/2017    S247

Belgium-Brussels: House of European History — Maintenance of the permanent exhibition and related services

2017/S 247-516984

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: 60 rue Wiertz
Town: Brussels
Postal code: 1047
Country: Belgium
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

House of European History — Maintenance of the permanent exhibition and related services

II.1.2)Main CPV code
92521100 Museum-exhibition services
II.1.3)Type of contract
II.1.4)Short description:

Maintenance of principally all exhibition elements including the day-to-day-operation of the permanent exhibition and related activities. The purpose of the maintenance services is to assure the functioning of the permanent exhibition and the Family Trail exhibition by ensuring a high standard maintenance of all exhibition equipment thus minimizing the possible downtime.

II.1.5)Estimated total value
Value excluding VAT: 3 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
50850000 Repair and maintenance services of furniture
45212313 Museum construction work
39154000 Exhibition equipment
45262670 Metalworking
31500000 Lighting equipment and electric lamps
39100000 Furniture
44523200 Mountings
32322000 Multimedia equipment
72212520 Multimedia software development services
30200000 Computer equipment and supplies
32320000 Television and audio-visual equipment
32340000 Microphones and loudspeakers
79822500 Graphic design services
92520000 Museum services and preservation services of historical sites and buildings
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

House of European History — Brussels, Belgium.

II.2.4)Description of the procurement:

The contract shall cover the following services:

1. daily technical operation;

2. preventive maintenance;

3. ad-hoc services;

a. corrective maintenance;

b. updates of elements of the permanent exhibition and related services;

c. general assistance outside opening hours.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contract shall be renewed tacitly on an annual basis, but its duration may not exceed 7 years from the date of its entry into force as specified in the preceding paragraph, unless one of the parties objects thereto by registered letter sent at least 3 months before the expiry of the initial duration or before each annual renewal date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See procurement documents.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/02/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/02/2018
Local time: 10:00

European Parliament, Brussels.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

An obligatory site visit will be held in Brussels on 12.1.2018 at 11:00 CET (see specifications).

The European Parliament reserves the right to use a negotiated procedure, without prior publication of a contract notice,according to Article 134.1(f) of the detailed rules for implementation of the Financial Regulation applicable to the general budget of the European Union.

VI.4)Procedures for review
VI.4.1)Review body
Official name: European Parliament — Directorate-General for Communication
Town: Brussels
Postal code: 1047
Country: Belgium
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
VI.5)Date of dispatch of this notice: