Supplies - 522062-2019

05/11/2019    S213

United Kingdom-Hengoed: Sanitary towels or tampons

2019/S 213-522062

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
NUTS code: UKL16 Gwent Valleys
Postal code: CF82 7PG
Country: United Kingdom
E-mail: sellwhl@caerphilly.gov.uk
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es):
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for the Procurement of Sanitary/Feminine Care Products

Reference number: CCBC/PS1874/19/HS
II.1.2)Main CPV code
33771100 Sanitary towels or tampons
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Welsh Government (WG) has recently awarded funding for the Council to purchase sanitary/feminine care products for young women of school age. The products will be purchased by the Council and issued free of charge to young women of school age in line with the Welsh Government initiative to combat period poverty.

The Council has committed to purchasing environmentally/eco-friendly products including all packaging for sanitary/feminine care products which are both non-reusable and reusable.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Non-Reusable Sanitary/Feminine Care Products

Lot No: 1
II.2.2)Additional CPV code(s)
85142300 Hygiene services
33700000 Personal care products
33771100 Sanitary towels or tampons
II.2.3)Place of performance
NUTS code: UKL16 Gwent Valleys
Main site or place of performance:

Within the boundaries of Caerphilly CBC.

II.2.4)Description of the procurement:

To provide all the core list of products detailed in the ITT for sanitary pads, tampons and panty liners. Bidders are requested also requested to provide a cost for a catalogue of items that they are able to offer under this lot.

Award criteria — 2 stage process.

Stage 1 — selection stage — pass/fail criteria — bidders must pass all pass/fail questions to progress to stage 2 — award stage.

Stage 2 — award stage — all organisations that successfully pass all elements of the selection stage will progress on to the award stage. This stage will be evaluated using the most economically advantageous tender (MEAT) criterion, structured as follows:

Quality 80 %/cost 20 %.

Providers shall be ranked to the framework based on the award criteria.

Full details can be found in the ITT.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

With the option of a 12 month extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Depending on funding terms and conditions, products of the same nature can be added to this requirement.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

There can be no guarantee to the number of products or spend under this arrangement.

II.2)Description
II.2.1)Title:

Reusable Sanitary/Feminine Products

Lot No: 2
II.2.2)Additional CPV code(s)
33700000 Personal care products
85142300 Hygiene services
33771100 Sanitary towels or tampons
II.2.3)Place of performance
NUTS code: UKL16 Gwent Valleys
Main site or place of performance:

Within the boundaries of Caerphilly CBC.

II.2.4)Description of the procurement:

To provide the core list of products detailed in the ITT for re usable products such as menstrual cups, period pants, sanitary pads. Bidders are requested to cost for the core list of items and also provide a cost of a catalogue of items that they are able to offer under this lot.

Award criteria — 2 stage process.

Stage 1 — selection stage — pass/fail criteria — bidders must pass all pass/fail questions to progress to stage 2 — award stage.

Stage 2 — award stage — all organisations that successfully pass all elements of the selection stage will progress on to the award stage. This stage will be evaluated using the most economically advantageous tender (MEAT) criterion, structured as follows:

Quality 80 %/cost 20 %.

Providers shall be ranked to the framework based on the award criteria.

Full details can be found in the ITT.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further period of 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Depending on funding terms and conditions, products of the same nature can be added to this requirement.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

There can be no guarantee to the number of products or spend under this arrangement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 03/12/2019
Local time: 12:00
Place:

Caerphilly CBC.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Currently it is unknown if there will be further funding provided to the Council following April 2020. During the period of the framework, the funding terms maybe updated by Welsh Government, to suit the needs of the young women within the Council such as but not limited to distribution to other establishments such as libraries, community offices, youth centres, and some GP surgeries, who may purchase and request delivery to their establishments to ensure products are available in the most practical and dignified way as possible.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=96890

(WA Ref:96890)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address: www.caerphilly.gov.uk
VI.5)Date of dispatch of this notice:
01/11/2019