Services - 524070-2018

28/11/2018    S229    - - Services - Contract notice - Restricted procedure 

United Kingdom-London: Architectural, construction, engineering and inspection services

2018/S 229-524070

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Transport for London
55 Broadway
London
SW1H 0BD
United Kingdom
Contact person: Ms Shaheen Lodhi
E-mail: psfw2@tfl.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://tfl.gov.uk

Address of the buyer profile: https://tfl.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Public Transport

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

TfL Professional Services Frameworks 2 – Project and Programme Management Services (PSFW2) — 94201

Reference number: DN378228
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The suite of TfL Professional Services Frameworks are TfL's and its Group Companies', Greater London Authority and its functional bodies and all London Boroughs, primary means of accessing engineering, planning and project management support and expertise from the external supply chain. In line with its Commercial Strategy, TfL continues to work within a category management approach for replacing the current suite of frameworks. Fundamental to the success of the programme is ensuring that the intended users have access to the necessary technical and specialist skills and services to meet their requirements. The key strategic objectives of the new suite of frameworks includes higher quality service provision, reduced costs and greater value for money.

The duration of the Framework Agreement will be three (3) years. TfL reserves the right to extend by a period or periods of time up to a maximum of four (4) years.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 — Project, Programme and Portfolio Management

Lot 2 — Programme Office and Project Controls incl Planning and Scheduling

Lot 3 — Lean Consultancy

Lot 4 — Business Case Management

Lot 5 — Risk and Opportunity Management

Lot 6 — Construction Project Management

Lot 7 — Assurance and Quality Management

II.2)Description
II.2.1)Title:

Project, Programme and Portfolio Management

Lot No: 1
II.2.2)Additional CPV code(s)
71000000
72224000
79000000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London

II.2.4)Description of the procurement:

Project management is the discipline of planning, organising, motivating, and controlling resources to achieve specific objectives. Prog Mgmt is the coordinated management of a collection of related projects which have been grouped to achieve an organisation’s strategic objective. Portfolio management is the selection and management of all of an organisation’s projects, programmes and related business-as-usual activities taking into account resource constraints. A portfolio is a group of projects and programmes carried out under the sponsorship of an organisation. Portfolios can be managed at an organisation, programme or functional level.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Programme Office and Project Controls including Planning and Scheduling

Lot No: 2
II.2.2)Additional CPV code(s)
72224000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London

II.2.4)Description of the procurement:

A programme office serves the organisation’s project management needs. A programme office can range from simple support functions for the project manager to being responsible for linking corporate strategy to project execution. Project controls is an umbrella term for many tools and techniques used in a project’s implementation.

Planning translates strategy into action and defines how programmes and projects will deliver the anticipated benefits and outcomes. In order to create the plan, the process of scheduling is used to determine the overall project duration and when activities and events are planned to happen. Planning includes identification of activities and their logical dependencies, estimation of durations and resource constraints.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lean Consultancy

Lot No: 3
II.2.2)Additional CPV code(s)
72224000
79400000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London

II.2.4)Description of the procurement:

Lean Consulting is where the organisation requires consultancies to provide services by applying Lean methodologies. It is a business activity where experts provide the knowledge, tools and expertise to advise and guide the organisation to perform better. Lean works to prevent any waste of time and resources, etc. by optimizing inefficiencies and preventing waste.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Business Case Management

Lot No: 4
II.2.2)Additional CPV code(s)
71318000
79400000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London

II.2.4)Description of the procurement:

Business case management comprises of the strategic justification (benefits, cost and risk) for a project, and shows an analysis of economic, political and social impacts. It takes full account of detailed objectives of the project, as well as higher level organisational and external stakeholder objectives. Business cases should be compliant with both DfT and TfL standards and methodology and use TfL tools where available

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Risk and Opportunity Management

Lot No: 5
II.2.2)Additional CPV code(s)
79410000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Risk management involves the systematic identification of risks to the strategies, programmes and projects against agreed objectives and benefits and evaluating options for mitigating them. It ensures that those with risk and opportunity management responsibilities implement appropriate measures for success during the project and review and report them on a regular basis.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Construction Project Management

Lot No: 6
II.2.2)Additional CPV code(s)
79421000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London

II.2.4)Description of the procurement:

Construction Management (CM) is the business process that supports a project by providing key construction expertise, skills and processes.. A project is a visible set of activities having specific start and completion dates undertaken to create a quantifiable deliverable, through well managed milestones and resources — identifying stakeholders and interdependencies, and keeping all parties clear about their goals and individual responsibilities.

Construction managers must plan, coordinate and monitor on-site construction health, safety, quality and environmental activities in order to provide managerial oversight for the safe operation of the works.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Assurance and Quality Management

Lot No: 7
II.2.2)Additional CPV code(s)
79000000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Assurance management is defined as the extent that requirements have been complied with and that controlled processes have been followed in achieving the deliverables. Assurance is a level of confidence based on realistic appraisal.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 239-496102
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/01/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the framework reserve the right to use any electronic portal during the life of the agreement.

Please note all Economic Operators are required to express their interest by registration on the e-tendering website as listed below. After registering you should look for the opportunity “PSF294201 — Professional Services Frameworks 2 – Project and Programme Management Services". Economic operators interested in being considered for this opportunity must express interest by means of completing the Standard Selection Questionnaire detailing their capabilities.

Transport for London (TfL) reserve the right not to consider expressions of interest received after the closing date/time or received by means other than the portal.

TfL reserves the right at any stage to reject or disqualify or revise the pre-qualified status of any Tenderer who:

1) Provides information or confirmations which later prove to be untrue or incorrect; and/or

2) Does not submit a tender in accordance with the requirements of this ITT or as directed by TfL during the procurement process; and/or

3) Fulfils any one or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015. This procurement process is being conducted electronically on the e-Tendering portal ProContract from Proactis. The portal can be accessed via the following link:

(https://procontract.due-north.com)

Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The services may be provided to GLA/TfL and/or its subsidiaries and may also encompass London RegionalTransport (LRT). TfL will be establishing a Framework Agreement for use by all London Boroughs (and any future successors to these organisations), City of London and the Greater London Authority and all its Functional Bodies.

Any orders placed under this Framework Agreement will form a separate contract under the scope of this framework between the supplier and the specific Contracting Authority.

The Contracting Authority and other contracting bodies utilising the framework reserve the right to use any electronic portal during the life of the agreement.

This procurement process is being conducted electronically on the e-Tendering portal ProContract from Proactis. The portal can be accessed via the following link:

(https://procontract.due-north.com)

Interested suppliers must express their interest as soon as possible via the portal to access and download all relevant procurement documents and submit a Standard Selection Questionnaire (SSQ) by the deadline stated in IV.2.2) Time Limit for receipt of tenders, requests to participate or expressions of interest.

If you experience any problems registering on or using the TfL ProContract portal, please contact the ProContract helpdesk directly, as soon as possible, by email to: mailto:ProContractSuppliers@ProActis.com

VI.4)Procedures for review
VI.4.1)Review body
HM Courts and Tribunal Service
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 207947000

Internet address: https://www.gov.uk/government/organisations/hm-courts-and-tribunals-service

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Transport for London
55 Broadway
London
SW1H 0BD
United Kingdom
E-mail: psfw2@tfl.gov.uk
VI.5)Date of dispatch of this notice:
23/11/2018