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Services - 525852-2020

03/11/2020    S214

United Kingdom-Matlock: IT services: consulting, software development, Internet and support

2020/S 214-525852

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Derbyshire County Council
Postal address: Chatsworth Hall
Town: Matlock
NUTS code: UKF1 Derbyshire and Nottinghamshire
Postal code: DE4 3FW
Country: United Kingdom
Contact person: Mr Stuart Etchells
E-mail: stuart.etchells@derbyshire.gov.uk
Telephone: +44 1629538204
Internet address(es):
Main address: http://www.derbyshire.gov.uk/
Address of the buyer profile: http://www.derbyshire.gov.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CCP19029 Engagement of a System Implementer for a SAP Upgrade to the SAP Intelligent Suite

Reference number: DN483747
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council is inviting tenders from system implementers who have worked with large organisations, ideally in the public sector, to undertake a SAP upgrade to the SAP Intelligent Suite. The Council wishes to engage a partner who can bring the appropriate experience, skills, knowledge and resources, to supplement the Council’s team.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 500 000.00 GBP
II.2)Description
II.2.3)Place of performance
NUTS code: UKF1 Derbyshire and Nottinghamshire
II.2.4)Description of the procurement:

The Council is inviting tenders from system implementers who have worked with large organisations, ideally in the public sector, to undertake a SAP upgrade to the SAP Intelligent Suite. The Council wishes to engage a partner who can bring the appropriate experience, skills, knowledge and resources, to supplement the Council’s team.

The Council requires assistance in following areas:

• installation of S/4 and BW/4 systems,

• migration to SAP’s Intelligent Suite, including:

— migration (including customisations) of the current ECC Development system, quality assurance and production system to S/4 Hana, using the most appropriate method, this will include:

• HR compatibility packs to replicate current HCM functionality including: payroll, time evaluation, org management and personnel administration, workflows, HCM forms (automating where possible) and travel and expenses,

• use of time managers workplace and CATS, and

• upgrade of the embedded Opentext VIM system and Epi Use Data Sync Manager.

— configuration of procurement functionality within S/4, to replace that which is currently provided by SRM 7, to include:

• creation of organisation structures and approval workflows,

Purchase order options including catalogue, freetext, limit and service orders and configuration for stock and consumable items,

• creation of internal and punch-out catalogues,

• implementation of contracts functionality,

• implementation of sourcing and RFx functionality, and

• migration of any necessary data sets from SRM to S/4.

— migration of the existing Finance functionality to include; FICO, plant maintenance, project accounting, SCASE, and investment management,

— migration of the current BW development system, quality assurance and production system to BW/4 Hana, using the most appropriate method,

• including required reports and dataflows.

— implementation of SAP Fiori across all functional areas. This will provide a single point of entry to all used SAP systems,

— migration/implementation of appropriate roles and authorisations,

— upgrade of the solution manager development and production system,

— implementation of SAP IQ alongside BW/4 to support the Council’s SAP data management strategy,

— migration of the Council’s SAP Archiving solution to integrate with S/4, BW/4 and SAP IQ to support the Council’s data management strategy,

— advice and guidance on the technical change process (which will include the annual change freeze for LCP patching referenced in section 1.1.2 Current Situation),

— implementation of the new asset accounting depreciation engine,

— implementation of cash management,

— conversion of custom code, and

— conversion of custom LSMWs.

• information and advice to support service reviews and improve service delivery, where appropriate.

The following options are included within the scope of this procurement:

• implementation of SCP - SAP Cloud Platform,

• implementation of SAC – SAP Analytics Cloud,

• configuration of artificial intelligence and chat bots, and

• future development opportunities.

The contract term is anticipated to be up to 1 year.

The contract start date is anticipated to be October 2020 and the SAP upgrade will need to be completed by 30 September 2021.

The estimated maximum total value of the contract is GBP 1 500 000 over the whole life of the contract, including all options.

II.2.5)Award criteria
Quality criterion - Name: Delivery requirements / Weighting: 50
Quality criterion - Name: Optional requirements / Weighting: 5
Quality criterion - Name: Service requirements / Weighting: 5
Quality criterion - Name: Supplier information security / Weighting: 5
Cost criterion - Name: Total cost / Weighting: 35
II.2.11)Information about options
Options: yes
Description of options:

The following options are included within the scope of this procurement:

• implementation of SCP — SAP Cloud Platform,

• implementation of SAC – SAP Analytics Cloud,

• configuration of artificial intelligence and chat bots, and

• future development opportunities.

The Council may take up these options with the contractor at any time during the contract period, subject to internal approval and processes. The responses in relation to these options will be evaluated as part of the tender response, but the pricing will not form part of the total evaluated cost.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 126-309322
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

CCP19029 Engagement of a System Implementer for a SAP Upgrade to the SAP Intelligent Suite

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
14/10/2020
V.2.2)Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: HCL Technologies UK Ltd
Postal address: Axon Centre, Church Road
Town: Egham
NUTS code: UKF1 Derbyshire and Nottinghamshire
Postal code: TW20 9QB
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 300 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Derbyshire County Council
Town: Matlock
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum10 calendar days (or 15 if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1). If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.

VI.5)Date of dispatch of this notice:
29/10/2020