Services - 526330-2017

30/12/2017    S250    European Parliament - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: Audit, consultancy and assistance services in the sustainable collective catering field in Strasbourg and Luxembourg

2017/S 250-526330

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: Plateau de Kirchberg
Town: Luxembourg
NUTS code: LU000 Luxembourg (Grand-Duché)
Postal code: L-2929
Country: Luxembourg
Contact person: Direction de la logistique — Service de passation de marchés publics
E-mail: INLO.CFT@ep.europa.eu

Internet address(es):

Main address: http://www.europarl.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3114
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Audit, consultancy and assistance services in the sustainable collective catering field in Strasbourg and Luxembourg

Reference number: 06B40/2017/M019
II.1.2)Main CPV code
71620000 Analysis services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Parliament is seeking to award a public procurement contract for audit, consultancy and assistance services in the field of sustainable catering in Strasbourg and Luxembourg, with the aim of receiving assistance during the definition and the verification of proper performance of catering activities, and ensuring the sustainability of the services, compliance with applicable standards and the satisfaction of customers, as well as obtaining the necessary advice and assistance.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Audit, consultancy and assistance services in the sustainable collective catering field in Strasbourg

Lot No: 1
II.2.2)Additional CPV code(s)
71600000 Technical testing, analysis and consultancy services
71900000 Laboratory services
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performance
NUTS code: FRF11 Not specified
Main site or place of performance:

Strasbourg

II.2.4)Description of the procurement:

These services will consist of audit services in compliance with current regulations and contractual obligations, in bacteriological analyses, as well as occasional consulting activities.

Please refer to the technical specifications and the quantitative price schedule, accessible from the above link.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Proposed work methodology for the execution of the contractual assignments / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

In the event of modification to the collective catering spaces, the contract volume may be adapted as regards to the number of samples, analyses, audits ... The unit price of the schedule will then be applied. In the event of a significant change in the perimeter, the volume of the framework contract may be recalculated in proportion to the change in the underlying situation, without the purpose of the contract being affected thereby.

Should it prove necessary to extend the concession agreement for whatever reason, this framework contract may optionally be extended accordingly, in order to ensure continuity of service.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The maximum value of the framework contract will be determined as the value of the price schedule over the duration of the contract, after the application of a factor of 1.10 to account for unforeseen variations in requirements.

In the event of an optional change in accordance with II.2.11 above, the value of the framework contract may be increased or decreased proportionately.

II.2)Description
II.2.1)Title:

Audit, consultancy and assistance services in the sustainable collective catering field in Luxembourg

Lot No: 2
II.2.2)Additional CPV code(s)
71600000 Technical testing, analysis and consultancy services
71900000 Laboratory services
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performance
NUTS code: LU00 Luxembourg (Grand-Duché)
Main site or place of performance:

Luxembourg

II.2.4)Description of the procurement:

These services will consist of ad-hoc inspections and verification of compliance with current regulations and contractual obligations, bacteriological analyses, as well as consultancy activities on good practices in collective catering with a view to awarding future concessions.

Please refer to the technical specifications and the quantitative price schedule, accessible from the above link.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Proposed work methodology for the execution of the contractual assignments / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

In the event of modification to the collective catering spaces, the contract volume may be adapted as regards to the number of samples, analyses, audits ... The unit price of the schedule will then be applied. In the event of a significant change in the perimeter, the volume of the framework contract may be recalculated in proportion to the change in the underlying situation, without the purpose of the contract being affected thereby.

Should it prove necessary to extend the concession agreement for whatever reason, this framework contract may optionally be extended accordingly, in order to ensure continuity of service.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The maximum value of the framework contract will be determined as the value of the price schedule over the duration of the contract, after the application of a factor of 1.10 to account for unforeseen variations in requirements.

In the event of an optional change in accordance with II.2.11 above, the value of the framework contract may be increased or decreased proportionately.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer must be registered in the trade or commercial register, unless it is an international organisation.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic and financial capacity to perform the contract in accordance with the contractual provisions, taking into account the value and the extent thereof.

Minimum level(s) of standards possibly required:

Minimum annual turnover, realised in the field of the contract during the last 2 financial years for which accounts have been closed, of:

— for lot 1: Strasbourg: EUR 105 000,

— for lot 2: Luxembourg: EUR 60 000.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Technical and financial capacity to perform the contract in accordance with the contractual provisions, taking into account the value and the extent thereof.

The tenderer must not be or have been related by share capital, nor be or have been in a contractual relationship, with the catering provider, or its subcontractors, of the European Parliament in Strasbourg or Luxembourg respectively.

Minimum level(s) of standards possibly required:

3 references of similar services performed in France (lot 1), or in Luxembourg (lot 2), during the last 3 years, with a minimum value of EUR 10 000 for each.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: The Strasbourg lot should be aligned where possible with the term of the collective catering concession agreement.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/02/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/02/2018
Local time: 10:00
Place:

Luxembourg, Konrad Adenauer Building, Plateau de Kirchberg.

Information about authorised persons and opening procedure:

Registration no later than two working days before the date, by email to INLO.CFT@ep.europa.eu, 2 persons maximum.

In order to avoid displacement, you may also request the minutes of the opening procedure at the same address.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Strasbourg: 2023.

Luxembourg: 2019.

VI.2)Information about electronic workflows
VI.3)Additional information:

NB: for the Strasbourg lot, obligatory site visits will be organised during the day of 1 February 2018.

At least one representative per economic operator must attend, under the penalty of exclusion. Please register for one of the visits at INLO.CFT@ep.europa.eu

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court, organe juridictionnel de la Cour de justice de l'Union européenne
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg

Internet address: https://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France

Internet address: https://www.ombudsman.europa.eu/shortcuts/contacts.faces

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months (increased on account of distance) of the procedure under review being notified or published.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/12/2017