Supplies - 528549-2020

04/11/2020    S215

United Kingdom-North Tyneside: Solar energy

2020/S 215-528549

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: North Tyneside Council
Postal address: Quadrant, Cobalt Business Park, The Silverlink North
Town: North Tyneside
NUTS code: UKC22 Tyneside
Postal code: NE27 0BY
Country: United Kingdom
Contact person: Ms Julie Batey
E-mail: julie.batey@northtyneside.gov.uk
Telephone: +44 7817574163
Internet address(es):
Main address: http://www.northtyneside.gov.uk/
Address of the buyer profile: http://www.northtyneside.gov.uk/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

EV076 Killingworth Sustainable Retrofit Project Site Wide Solar Photovoltaic Installations PRF 19-042

Reference number: DN491907
II.1.2)Main CPV code
09330000 Solar energy
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This tender is part of a European Regional Development Fund (ERDF) supported project to refurbish the authority’s main operational depot in Killingworth. The core philosophy and key output of the project is the plan to adopt, create and integrate a smart building and ‘intelligent” mini grid of innovative technology as part of a whole place solution approach.

The solar PV element is one of several energy efficiency and generation measures to:

• reduce the depots requirement for primary energy from the National Power Grid;

• promote the generation, storage and distribution of energy derived from renewable sources;

• reduce the depot’s carbon footprint.

The Solar PV works are a key project element in delivering the ERDF outputs as outlined in our funding agreement and the works information is detailed on supplied drawings which outline a PV maximum generation target of 852 kWp. For the avoidance of doubt, a failure to comply with the Works Information could potentially result in funding clawback under the funding agreement. The authority will be undertaking separate procurement exercises for battery storage and electric vehicle charging solutions they do not form part of the requirements for this specific tender exercise.

This works package is to be completed in phases between January and the end June 2021.

II.1.5)Estimated total value
Value excluding VAT: 1 050 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
09300000 Electricity, heating, solar and nuclear energy
II.2.3)Place of performance
NUTS code: UKC22 Tyneside
II.2.4)Description of the procurement:

This tender is part of a European Regional Development Fund (ERDF) supported project to refurbish the authority’s main operational depot in Killingworth. The core philosophy and key output of the project is the plan to adopt, create and integrate a smart building and ‘intelligent” mini grid of innovative technology as part of a whole place solution approach.

The solar PV element is one of several energy efficiency and generation measures to:

• reduce the depots requirement for primary energy from the National Power Grid;

• promote the generation, storage and distribution of energy derived from renewable sources;

• reduce the depot’s carbon footprint.

The solar PV works are a key project element in delivering the ERDF outputs as outlined in our funding agreement and the works information is detailed on supplied drawings which outline a PV maximum generation target of 852 kWp. For the avoidance of doubt, a failure to comply with the Works Information could potentially result in funding clawback under the funding agreement. The authority will be undertaking separate procurement exercises for battery storage and electric vehicle charging solutions they do not form part of the requirements for this specific tender exercise.

Tenderers are encouraged to submit a variant proposal as outlined in the Instructions for tendering but must be mindful of the maximum PV generation target stated above as the authority is unable to export to the National Grid and wants to ensure the optimum level of generation for use on site.

We would advise tenderers to maximise the use of available roof space on Blocks A, B and F in that order (the number of panels on all blocks has been restricted by structural limitations and tenderers need to be mindful of panel numbers and locations when submitting their variant proposal). In maximising roof space output, it may allow the authority to reduce the number of solar canopy installations therefore offering a VFM solution in achieving the PV maximum generation target specified above.

Variant solutions

The authority will accept a variant proposal but you must in the first instance provide a submission based on the standard requirements as included in the authority requirements and complete a second submission for any variant proposed. Please refer to the instructions to tenderers clause 10 below which specifically details the elements of the authority’s requirements that may not be varied and the information that will be required at tender submission. Please note this does not apply to the terms and conditions of contract which cannot be amended.

Climate emergency

In July 2019, North Tyneside Council declared a climate emergency, reflecting its commitment to preserving the environment in North Tyneside and the target is for the authority and Borough to become carbon neutral by 2050. Achieving this target will require substantial transformation of the energy and waste management systems of all local businesses within our supply chain. As we move from the immediate Covid-19 emergency response, the authority recognise that our approach to the economic recovery that will follow provides us with a unique opportunity to sustainably rebuild our economy and make greener investments and climate positive decisions that set us on a pathway that aligns with the North Tyneside, UK and international climate targets.

This works package is to be completed in phases between January and the end June 2021.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project delivery / Weighting: 15
Quality criterion - Name: Installation proposals / Weighting: 15
Quality criterion - Name: Management structure and resources / Weighting: 5
Quality criterion - Name: Delivery programme / Weighting: 7.5
Quality criterion - Name: Maintenance / Weighting: 5
Quality criterion - Name: Climate emergency / Weighting: 2.5
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 1 050 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 20/12/2020
End: 30/06/2021
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

EV076 Operational Depot Accommodation Project/The Killingworth Sustainable Retrofit Project

II.2.14)Additional information

Variant solutions

The authority will accept a variant proposal but you must in the first instance provide a submission based on the standard requirements, as included in the Authority Requirements within the tender pack, without any variation.

Variations to the tendered solution will not be accepted for the following elements of the authority’s requirements or tender documents as issued via the NEPO Portal:

— The authority’s terms and conditions incorporating building contract incorporating and amending the NEC3 engineering and construction contract (July 2005) incorporating June 2006; September 2011 and April 2013 amendments;

— any structural changes to the buildings or steel frame canopies;

— panels which do not sit within the footprint of the designed steel canopy structure;

— proposals that exceed the specified peak solar photovoltaic output of 852 kWp;

— changes to the installation timescales between January 2021 and the end June 2021;

— 12-month maintenance period

Variant proposals will therefore only be accepted in relation to the solar photovoltaic panels themselves. This may relate to the size and positioning of the panels on the structures as identified in the drawings, the individual output per panel or the number of panels to be used to achieve the required outputs for the site overall. The allocated maximum building roof space shall be used first before any structural canopies.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/12/2020
Local time: 14:00
Place:

North Tyneside Council, Quadrant East, Cobalt Business Park, The Silverlink North, North Tyneside, NE27 0BY.

Information about authorised persons and opening procedure:

Democratic Services in accordance with the authority's contract standing orders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Access to the tender documentation

The documentation is available to access and download immediately once organisations have registered their interest in this opportunity via the ProContract electronic Tendering Portal only and the, website https://procontract.due-north.com

The direct link to the opportunity is

https://procontract.due-north.com/Advert?advertId=0b764312-3a03-eb11-8105-005056b64545

VI.4)Procedures for review
VI.4.1)Review body
Official name: North Tyneside Council
Town: North Tyneside
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: North Tyneside Council
Town: North Tyneside
Country: United Kingdom
VI.5)Date of dispatch of this notice:
30/10/2020