Open call for tender: Single service contract of 36-months duration, non-renewable
The contractor is expected to organize 3 1-day stakeholder meetings fostering the exchange of knowledge and best practices. The contractor is also expected to develop, carry out and evaluate training courses in four different EU geographical regions, covering different aspects of the Zoos Directive’s implementation. Further to this, the contractor is required to support the use of peer-to-peer mechanisms.
Task 1: 3 stakeholder meetings:
The task involves the preparation, organization and follow-up of one stakeholder meeting per year, including all logistical aspects, background documents, presentations, co-chairing the meeting, minutes taking, preparation of meeting reports and information package for participants. Meetings will be one-day events with 30-50 participants and be held in English. The tenderer is required to consult stakeholders before each meeting on most relevant topics in need of information exchange and knowledge requirements to be taken into account. Where there is a previous meeting, the consultant will also evaluate the achievement of priority follow-up actions agreed in the last meeting. The contractor will cover the costs for all logistical aspects including meeting venue, catering, technical equipment, registration, badges, etc. The tenderer is also expected to pay travel and accommodation (pre-booked and paid rooms can be foreseen or a lump sum per night) for up to 10 participants per meeting. After the meeting the consultant shall assist stakeholders with the implementation of priority action plans agreed by stakeholders in the meeting.
Task 2: Training
The contractor is required to prepare and organize training in four different EU geographical regions. The tenderer will have to set-up the training content, taking into account the results of the Zoos Directve’s evaluation and develop a suitable course structure and material.
Trainings will be given in English, except except the regional approach requires a different language. The tenderer will organise these trainings for 20-30 participants each, provide a suitable training venue and at least 2 independent tutors with relevant, strong experience in the respective field. The tendere shall cover travel and accommodation (pre-booked and paid rooms can be foreseen or a lump sum per night) costs (for up to 10 participants per training.
In parallel with onsite trainings, the contractor should also explore and make suggestions to establish online trainings with the same content for future use. After the last training, the tenderer is expected to perform an impact assessment of the trainings’ effectiveness and deliver a report on this.
Task 3: Supporting the use of peer-to-peer mechanisms
The contractor is expected to explore existing peer-to-peer mechanisms, promote them and support Member State’s competent authorities in making use of these programmes.
The tenderer is required to actively promote peer-to-peer learning programmes and match peer-to-peer pairs. The contractor shall facilitate the contacts, communication and coordination between possible peer-to-peer pairs and support them in filing an application to existing peer-to-peer mechanisms like the Taiex-Eir Peer 2 Peer programme. The consultant is not expected to cover travel and accommodation costs for any of the identified peer-to-peer programmes.