Works - 531649-2018

04/12/2018    S233    - - Works - Contract notice - Open procedure 

United Kingdom-Ealing: Construction work

2018/S 233-531649

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
Ealing
W5 2HL
United Kingdom
Contact person: Ms Abigail Acosta
Telephone: +44 2088258860
E-mail: acostaa@ealing.gov.uk
NUTS code: UKI

Internet address(es):

Main address: http://www.ealing.gov.uk

Address of the buyer profile: http://www.ealing.gov.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Login
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Repairs Housing Contract Re-procurement

Reference number: DN378034
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

A responsive repairs and maintenance contract for Housing Stock for East and West Wards of the borough and corporate buildings operated by Ealing Facilities Management (2 Contracts)

Copley Close (East Ward of the Borough) Responsive Repairs and Voids Contract (1 contract)

Minor Voids Contract borough wide (1 contract)

Contract delivery will be to all our occupied properties, void properties, communal blocks and estate areas, sheltered housing, community centres, copley close housing stock and corporate buildings as further described below.

II.1.5)Estimated total value
Value excluding VAT: 24 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Responsive Repairs and Maintenance (East and West Wards)

Lot No: 1A + 1B
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKI
Main site or place of performance:

Across London Borough of Ealing

II.2.4)Description of the procurement:

Responsive repairs and maintenance to West Ward – Lot 1A and East Ward Lot 1B Contracts

Responsive repairs and maintenance service including emergency and ad-hoc major repairs in our occupied properties, communal blocks and estate areas, sheltered housing, community centres owned and managed by Ealing Council and corporate buildings operated by Ealing Facilities Management. There will be some planned maintenance works, such as guttering and some out of hour’s emergency work. It is to provide a 365 days’ a year, 24 hours a day front line service for and on behalf of Ealing Council.

Note: Out of hour’s emergency work means only repairs that are necessary to remove immediate danger, avoid flooding, major damage to property, or to make the property secure. Ealing Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016, as amended and incorporating the documents stated in the tender package. It is the intention to award contracts to one contractor as detailed below.Contract Awards will be determined as set out within the Invitation to Tender (ITT) Document. The intention is that if a Contractor appointed to any of the lots fails to deliver due to failure or performance matters in their designated area/ward the Contractor(s) awarded to the remaining lot(s) will be required to cover for the remainder of the Contract if they have the ability to do so.

The expected value of each contract will be approximately 1 500 000 GBP to 2 000 000 GBP per annum for each area/ward. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works.The borough will be split into two areas/wards with roughly equal numbers of blocks. The East area comprises W3, W4, W5, W7, W13 and NW10 postcodes. The West comprises UB1, UB2, UB5, UB6, HA0, HA4 and a small number of BN25 postcodes. Some stock is within areas identified for regeneration and development, this is likely to mean that there will be some change in the overall number of blocks and also lead on supply and demand of works during the life of the contract.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Qualit Criteria / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 7 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor.

The contract period is extended if the Contractor agreed to the extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To do this you will need to register at the web address below and then express an interest in this opportunity. https://londontenders.org

II.2)Description
II.2.1)Title:

Copley Close Responsive Repairs and Voids Contract

Lot No: 2
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKI
Main site or place of performance:

Copley Close (East Ward) London Borough Ealing

II.2.4)Description of the procurement:

Copley close responsive repairs and maintenance contract (Falls within East Ward) – Lot 2

Responsive repairs and maintenance service including emergency and ad-hoc major repairs in occupied properties, communal blocks and estate areas and community centre in our copley close housing stock which has approximately 370 properties. There will be some out of hour’s emergency work.

Note: Out of hour’s emergency work means only repairs that are necessary to remove immediate danger, avoid flooding, major damage to property, or to make the property secure. Ealing Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016, as amended and incorporating the documents stated in the tender package. It is the intention to award the contract to a single contractor. The expected value of the contract will be approximately 400 000 GBP to 600 000 GBP total spend per annum. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works.This estate is currently undergoing redevelopment, this is likely to mean that there will be some change in the overall volume of work Ealing Council would like to draw to the Tenderers attention that during the Contract Period there is a possibility that delivery of the services may be required to its wholly owned subsidiary companies or future companies in which the Council has an interest via Ealing Council. In the event of this occurring the contract terms may require variation, for example, but not limited to, the insurance provisions

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Criteria / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To do this you will need to register at the web address below and then express an interest in this opportunity. https://londontenders.org

II.2)Description
II.2.1)Title:

Minor Voids Contract

Lot No: 3
II.2.2)Additional CPV code(s)
45000000
II.2.3)Place of performance
NUTS code: UKI
Main site or place of performance:

Across boroughwide London Borough of Ealing

II.2.4)Description of the procurement:

Minor voids contract – Lot 3

Minor voids service to approximately 600 void properties each year covering refurbishment works which include internal and external repairs and minor refurbishment for up to the value of 15 000 GBP per property. Void reinstatement works will be to a Lettable Standard as defined by Ealing Council and will include for example, but not limited to, the following property types:

— general needs properties,

— sheltered accommodation properties,

— temporary accommodation properties,

— hostel properties,

— out of borough acquisition properties,

— copley close properties with enhanced copley void standard,

— regeneration properties to include basic or enhanced decommissions.

Also, to be included is any work in tenanted properties that is deemed necessary

— disrepair complaints and identified works,

— mutual exchange works,

— decant properties.

The Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016, as amended and incorporating the documents stated in the tender package. It is the intention to award the contract to a single contractor. The expected value of the contract will be approximately 1 500 000 GBP to 2 000 000 GBP for total spend per annum. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works. Some stock is within areas identified for regeneration and development, this is likely to mean that there will be some change in the overall number of blocks and also lead on supply and demand of works during the life of the contract. The overall contract length for all above lots will be for the period of 5 years, unless extended by the Employer with the agreement of the Contractor. The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension. If you are tendering for multiple lots you will be required to indicate in your tender submission which is your preferred lot as only one lot will be awarded per contractor

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Criteria / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 7 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To do this you will need to register at the web address below and then express an interest in this opportunity. https://londontenders.org

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Court, Royal Court of Justice
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
29/11/2018