Services - 533849-2019

12/11/2019    S218

Belgium-Brussels: Framework Contract for the Maintenance, Upgrade, Overhaul, New Construction, Installation and Consultancy Services Related to Secure Areas and Crisis Management Rooms

2019/S 218-533849

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission/Directorate General Migration and Home Affairs/Directorate E: Migration and Security Funds: Financial Ressources
Postal address: LX-46 5/119
Town: Brussels
Postal code: 1049
Country: Belgium
Fax: +32 22979590
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Framework Contract for the Maintenance, Upgrade, Overhaul, New Construction, Installation and Consultancy Services Related to Secure Areas and Crisis Management Rooms

Reference number: HOME/2018/ISFP/PR/SCRZ/0020
II.1.2)Main CPV code
50000000 Repair and maintenance services
II.1.3)Type of contract
II.1.4)Short description:

The aim of the restricted call is to provide the European Commission, Directorate General Migration and Home Affairs (DG HOME), together with the European Commission Directorate General Human Resources and Security (DG HR DS) and the European Parliament, Directorate General for Security and Safety with a contractor able to provide the maintenance, upgrade, overhaul, new construction, installation and consultancy services related to secure areas and crisis management rooms.

II.1.5)Estimated total value
Value excluding VAT: 7 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
51000000 Installation services (except software)
79993000 Building and facilities management services
79417000 Safety consultancy services
II.2.3)Place of performance
Main site or place of performance:

Contractor's premises, secured areas in the Commission and the European Parliament buildings.

II.2.4)Description of the procurement:

The Secured Area (SA) facility is a compound with physical and electromagnetic protections. The SA hosts classified information in both paper and electronic format. To support the storage of electronic data, it hosts classified IT networks. It also hosts a videoconferencing capability.

The SA facility is located in Brussels, at EU Commission and the European Parliament premises.

The Secured Area consist in:

— the outer part (the shield),

— the inner part (systems and components protected by the shield).

The outer and inner parts pertain to fundamentally distinct and different trades. The outer part is mostly classical engineering (Faraday shield and direct sub-systems such as shielded airlocks, ventilation, fire detection and alarm, etc), whereas the inner part is mostly related to information technologies (ICT sytems).

The services to be provided are related to Intrusion protection system, video monitoring system, fire alarm and detection system, fire extinguishing system, building Technics, access control system, air conditioning and emergency power.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 26/01/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: European Court of Justice
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France
Internet address:
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Internet address:
VI.5)Date of dispatch of this notice: