Services - 53396-2016

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17/02/2016    S33

Belgium-Antwerp: Research and development services and related consultancy services

2016/S 033-053396

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Digipolis
National registration number: BE0860487295
Postal address: Generaal Armstrongweg 1
Town: Antwerpen
Postal code: 2020
Country: Belgium
Contact person: Digipolis Procurement Department
For the attention of: Karin Goedheid
E-mail: karin.goedheid@digipolis.be
Telephone: +32 33387611

Internet address(es):

General address of the contracting authority: http://www.digipolis.be/

Address of the buyer profile: http://www.select4cities.eu

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local agency/office
I.3)Main activity
Other: ICT
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Forum Virium Helsinki Oy
Postal address: Unioninkatu 24
Town: Helsinki
Postal code: FI-00130
Country: Finland

Official name: Kobenhavns Kommune
Postal address: Ottiliavej 1
Town: Valby
Postal code: 2500
Country: Denmark

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
SELECT for Cities Pre-Commercial Procurement (PCP) to purchase R&D services for a Standardized, opEn, data-driven, service-oriented user-centric pLatform Enabling large-scale Co-creation, Testing validation of IoE services for Cities.
II.2)Type of contract and place of delivery or of performance
Service category No 8: Research and development services
R&D services to be developed will be integrated with services in Internet of Everything labs operated by the buyer groups, located in Belgium (Antwerp), Finland (Helsinki) and Denmark (Copenhagen).
II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: yes
II.4)Short description of nature and quantity or value of supplies or services:
This PIN is to announce an open market consultation and early announcement of the SELECT for Cities Pre-Commercial Procurement (PCP) of Standardized, opEn, data-driven, service-oriented user-centric pLatform Enabling large-scale Co-creation, Testing validation of IoE services for Cities. Background information about the PCP and information (Q&A) provided during and as a result of the open market consultation can be retrieved from the Select for Cities website www.select4cities.eu
The common challenge of the SELECT for Cities PCP is the design, research and development of ‘cities as linked and large-scale Internet of Everything labs’. The challenge lies in developing an open, standardized, data-driven, service-oriented and user-centric platform that enables largescale co-creation, testing and validation of urban IoE applications and services. This approach fosters the longer-term goal of evidence-based innovation in cities. The envisaged platform has several requirements, components and features that are currently not available in existing solutions.
The platform must allow collaboration between departments and cities, and (automated) testing of IoE services. The design should be based on an open and modular approach, and support cloud-based, data-driven, service-oriented, user-centric, and co-created large-scale testing. The joint effort of the partners procuring this pre-commercial track lies in guarding the integration capabilities of the platform with all existing and future solutions in interested cities and not limited to the solutions present in the cities participating in the consortium. Particular attention will thus need to be paid to technologies and tools that allow smooth communication and integration between these existing solutions. The end goal of SELECT for Cities is taking the idea of the city as a large Internet of Everything Lab and putting it into practice.
The PCP procurement is expected to start in November 2016 and end in December 2018. Testing is expected to take place in Internet of Everything labs operated by the buyers group, located in Belgium (Antwerp), Finland (Helsinki) and Denmark (Copenhagen). This testing may serve as a first customer test reference for the selected tenderers.
The tenderers selected will retain ownership of the intellectual property rights (IPRs) that they generate during the PCP and will be able to use them to exploit the full market potential of the developed solutions i.e. beyond the SELECT for cities buyers group. With regard to the potential market size for the developed solutions, referral to the following citation can be made: ‘Today 78 % of European citizens live in cities, and 85 % of the EU's GDP is generated in cities. Many European cities are forerunners in the much-needed transition towards a low carbon, resource efficient and competitive economy. Cities are central to delivering on key challenges for Europe's society and economy: jobs, growth and investment, innovation, energy- efficiency, low-carbon development and CO -reduction — to name a few. [...] Linking and upgrading infrastructures, technologies and services in key urban sectors (transport, buildings, energy, ICT) in a smart way will improve quality of life, competitiveness and sustainability of our cities. This is a strong growth market, estimated globally to be worth 1 300 000 000 000 EUR in 2020 — a great export market for European business’ — extract from ‘European context’ of the ‘Market Place of the European Innovation Partnership on Smart Cities and Communities’ (https://eu-smartcities.eu/about/european_context).
In preparation for this PCP, all interested potential tenderers are invited to take part in an open market consultation (regardless of their geographic location, the size or governance structure of their organisation). The open market consultation will start two months after the publishing of this announcement, early April, and will end in June 2016.
This open market consultation will be a crucial stage in the final definition of the PCP challenge, the fine-tuning of the buyers' requirements and the investigation of the market's response to it. It will also provide you with an overview on the procurement objectives, the PCP process and the main clauses of the contract. You will also have the opportunity to ask questions.
The market consultation will take place in several formats:
— through an online questionnaire, where input can be added directly;
— in face to face meetings, namely in Antwerp, Copenhagen and Helsinki). These meetings will take place on the following dates:
— 24.5.2016 in Antwerp, Belgium,
— 30.5.2016 in Helsinki, Finland,
— 6.6.2016 in Copenhagen, Denmark.
Dates maybe be postponed if needed, but always subjected to an advance notification. All dates, venues and registration procedures for the meetings and webinars will be published on the project website, www.select4cities.eu
— supported by online webinars;
— and finally through an online Q&A forum, where questions will be answered within 48 hours.
You can participate in the PCP call for tender even if you did not participate in the open market consultation.
Due to the fact that Digipolis acts as a lead procurer, this PIN is published in English and Dutch (in accordance with article 33 §1 of the Laws dated 18.7.1966 on the use of languages in administrative matters).
The open market consultation, however, will be held in the consortium's language of communication, i.e. English. All information provided during the open market consultation and other background information will be published on the project website in English (www.select4cities.eu), but will be made available in Dutch upon request.
The Select for Cities call for tender will foresee all documents in English (made available in Dutch upon request). Communication on the project website (before, during and after the procurement) will be made available in English (and in Dutch upon request).
The offers to the PCP call for tender can be submitted in English.
Estimated cost excluding VAT:
Range: between 2 500 000 and 4 000 000 EUR

Lots

This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

73000000 Research and development services and related consultancy services, 72000000 IT services: consulting, software development, Internet and support, 48000000 Software package and information systems

II.6)Scheduled date for start of award procedures
1.11.2016
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
The SELECT for Cities project searches for new technologies to design, research and develop ‘cities as linked and large-scale IoE labs’, with the common challenge lying in developing an open, standardized, data-driven, service-oriented and user-centric platform for European cities that enables large-scale co-creation, testing and validation of urban IoE applications and services.
The consortium is built around three renowned Smart Cities: Antwerp, Copenhagen, Helsinki, and comprises a balanced combination of six multidisciplinary partners across four European countries: Belgium, Denmark, Finland and the UK. These are Forum Virium Helsinki (the project coordinator and contracting authority), Digipolis (main contracting authority), iMinds, Københavns Kommune (contracting authority), Stad Antwerpen, and 21C Consultancy Limited (partners presented in alphabetical order).
The technologies and solutions shall be acquired by using a Pre-Commercial Procurement Process (PCP). Multiple companies developing Research and Development Services will take part in the process. As such, the PCP process is thought to be a competitive process, enabling the procurers and innovators to share the risks and benefits of innovation.
A transparent process will be organized that includes experts to perform the reviews of the proposed solutions in the different phases of the PCP process. All tenders will be evaluated using the same criteria regardless of the geographical location of company, company size or governance structure. Furthermore, the tenders that offer the best solution at an appropriate risk and cost level will be favoured (best value for money).
R&D services contracts will be awarded to a number of R&D providers in parallel to compare competing alternative solution approaches. This will be done in a phased approach with a framework agreement that covers three R&D phases (solution design, prototyping, pilot deployments made available to end users and living labs from the participating cities supported by buyers group.
The estimated value of the PCP ranges from 2 500 000 — 4 000 000 EUR 21 % VAT included.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): This PCP procurement receives funding under the European Union's Horizon 2020 Research and Innovation Programme under the Horizon 2020 grant agreement Select for Cities No 688196.
The EU is however not participating as a contracting authority in this procurement.
VI.2)Additional information:
This PIN and the open market consultation are not part of any pre-qualification or selection process. Responding to this PIN and attending the open market consultation is not a prerequisite for participation in any subsequent procurement, nor can any right be derived from such participation.
The PCP procurement is exempted from the WTO Government Procurement Agreement, the EU public procurement directives and the national laws that implement them (because it concerns the procurement of R&D services where the benefits do not accrue exclusively to the contracting authority for its use in the conduct of its own affairs).
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
15.2.2016