Services - 538017-2018

06/12/2018    S235    - - Services - Contract award notice - Open procedure 

United Kingdom-Derby: Road traffic-control equipment

2018/S 235-538017

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Derby City Council
Derby City Council, Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Miss Sherry Russell
Telephone: +44 1332642087
E-mail: procurement@derby.gov.uk
NUTS code: UKF11

Internet address(es):

Main address: http://www.derby.gov.uk/

Address of the buyer profile: http://www.derby.gov.uk/

I.2)Information about joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

TD1373 Maintenance of Traffic Signal and Associated Equipment

Reference number: TD1373
II.1.2)Main CPV code
34923000
II.1.3)Type of contract
Services
II.1.4)Short description:

Derby City Council is seeking to appoint a service provider to carry out maintenance of traffic signal and associated equipment. In addition the Council is seeking ways of improving performance year on year and methods of identifying sites that may require refurbishment or replacement due to aging or poor equipment.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 800 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
34996100
45233292
45316212
50232200
II.2.3)Place of performance
NUTS code: UKF11
II.2.4)Description of the procurement:

Derby City Council is seeking to appoint a service provider to carry out maintenance of traffic signal and associated equipment. In addition the Council is seeking ways of improving performance year on year and methods of identifying sites that may require refurbishment or replacement due to aging or poor equipment.

The following services are required:

1) Signal maintenance;

2) Optical maintenance;

3) Out of hours fault reporting service:

The service provider shall provide a fault reporting service to operate between the hours of 6:00 — 8:30 and 16:30 — 20:00 weekdays and 6:00 — 20:00 at weekends to receive faults reported on the Derby City Council traffic signals fault line.

4) Minor/major repairs and works:

Upon request other occasional minor tasks not definable as faults. The carrying out of these tasks shall not be to the detriment of fault repair duties.

These tasks will include but not be limited to:

(a) the switching on and off and signing of signals for road works, statutory undertaker works or special events;

(b) replacement of signal equipment damaged by minor accident, fair wear and tear or vandalism;

(c) major repairs including cable repairs / replacement and equipment replacement following road traffic accidents;

(d) the re-cutting of detector loops;

(e) the making safe of damaged equipment including:

— vehicle count equipment,

— variable message signs,

— speed activated signs,

— speed and red light violation cameras,

— bus stop real time information signs,

— bus shelters.

5) Crossing installation:

In addition to the maintenance services the Council may use the successful tenderer to supply and install new and replacement equipment in accordance with the rates detailed in the Bill of quantities. This may include electrical design work and civil engineering works.

The initial contract period is 3 years; the contract is estimated to commence 3.12.2018 and expire 2.12.2021.

There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.

Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 13.9.2018. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on Friday 14.9.2018. Please go to the Councils e-tendering system www.eastmidstenders.org where you can express interest and obtain the documents, please note we will only accept expressions of interest through thee-tendering system.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: yes
Description of options:

There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 155-356256
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
19/11/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Motus Traffic Ltd
6044474
342 Coleford Road, Darnall
Sheffield
S9 5PH
United Kingdom
NUTS code: UKF11
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 800 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
E-mail: procurement@derby.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/12/2018