Services - 539396-2018

07/12/2018    S236    - - Services - Contract notice - Open procedure 

United Kingdom-Motherwell: Blacksmith services

2018/S 236-539396

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698520415
E-mail: stewartpa@northlan.gov.uk
NUTS code: UKM84

Internet address(es):

Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Metal Doors and Blacksmith Works — Service and Maintenance

Reference number: CPT-PS-CPAP-18-451
II.1.2)Main CPV code
71550000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council has a requirement to procure a contract for Metal Doors and Blacksmiths works — Service and Maintenance. The scope of works comprises servicing, maintenance, repair and replacement to its existing portfolio of Metal Doors and Blacksmiths works throughout various sites within the Councils corporate portfolio (including the Council’s Outdoor Centre at Kilbowie, Oban). There is a provision included within the provisional sums for possible works and minor replacements within NLL, NLP, CNL and Council ALEO properties to be paid for by these organisations by transfer of funds. The works will involve normal response repairs, immediate response repairs, planned maintenance work and replacement works for larger job types.

II.1.5)Estimated total value
Value excluding VAT: 3 080 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71550000
II.2.3)Place of performance
NUTS code: UKM84
II.2.4)Description of the procurement:

The scope of works comprises servicing, maintenance, repair and replacement to its existing portfolio of Metal Doors and Blacksmiths works throughout various sites within the Councils corporate portfolio (including the Council’s Outdoor Centre at Kilbowie, Oban). There is a provision included within the provisional sums for possible works and minor replacements within NLL, NLP, CNL and Council ALEO properties to be paid for by these organisations by transfer of funds. The works will involve normal response repairs, immediate response repairs, planned maintenance work and replacement works for larger job types.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 3 080 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Council intends to include an additional 2 x 12 month extension periods which can be utilised should circumstances arise that such an extension is required.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

4A.1 — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

The Bidder response to this question will be evaluated as follows:

— pass = response is compliant with the minimum requirement stated in the Contract Notice (III.1.1),

— fail = response is not compliant with the minimum requirement stated in the Contract Notice (III.1.1).

III.1.2)Economic and financial standing
List and brief description of selection criteria:

4B.1.2 — Bidders will be required to have an average yearly turnover of a minimum of 385 000 GBP for the last 3 years.

4B.5.1 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 10 000 000 GBP each and every claim and in the annual aggregate.

4B.5.2 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = 10 000 000 GBP each and every claim and in the annual aggregate.

4B.6 — Concerning any other economic or financial requirements, the bidder declares that: It has an Equifax Score Check Grade of E- or above.

It is recommended that Bidders review their own Equifax Score Check Grade in advance of returning their Bidders Submission. If, following this review, Bidders consider that the Equifax Score Check Grade does not reflect their current financial status; the Bidder should give a detailed explanation in response to Question 4B.6, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Bidder's financial status.

Where the Bidder is under no obligation to publish accounts and therefore does not have an Equifax Score Check Grade or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Bidders Submission in order that the Council may assess these to determine the suitability of the Bidder to undertake a contract or contracts of this size. This assessment will consider whether or not there is any significant financial risk identified.

Minimum level(s) of standards possibly required:

The Bidder response to these questions for Economic and Financial Standing will be evaluated as follows:

— pass = response is compliant with the minimum requirement stated in the Contract Notice (III.1.2),

— fail = response is not compliant with the minimum requirement stated in the Contract Notice (III.1.2).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Technical and professional ability will be scored by an evaluation panel; Bidders must achieve a minimum average score of 50 marks for Question 4C.1.2 in order to pass this question; if the average minimum score is below 50 marks this will be deemed a failure to meet the Council's minimum standards for technical and professional ability.

4C.1.2 — Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

This question carries an overall weighting of 100 %.

4C.10 — Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Response to 4C.10 will not be evaluated.

Minimum level(s) of standards possibly required:

The scoring rationale of the evaluation panel for question 4C.1.2 is as follows:

Score — Definition:

100 — Response is completely relevant. It is unlikely that the response could be more comprehensive or be improved upon. It provides comprehensive evidence and full assurance that the candidate fully meets the required standard in this selection criterion.

90 — Response is almost entirely relevant. The response is comprehensive, unambiguous and demonstrates a thorough understanding of what is required in respect of this selection criterion, and provides convincing evidence of their capacity/ability/experience in this area.

80 — Response is highly relevant. Detailed response demonstrates a thorough understanding of the selection criterion and provides a high level of detail as to their capacity/ability/experience in this area.

70 — Response is relevant. The response is sufficiently detailed to demonstrate a thorough understanding of the selection criterion and provides evidence of a reliable level of capacity/ability/experience in this area.

60 — Response is substantially relevant and acceptable and demonstrates a broad understanding of the selection criterion to a satisfactory depth but evidence of capacity/ability/experience in this area could have been more detailed.

50 — Response is at least 50 % relevant and acceptable. The response demonstrates an understanding of the selection criterion but lacks detail of evidence of capacity/ability/experience in this area.

40 — Response is partially relevant but evidence presented is not sufficiently detailed to demonstrate a reliable level of capacity/ability/experience in this area. There is a lack of depth of detail or understanding in many areas.

30 — Response has some relevance but is generally insufficient. The response addresses some elements of the requirement but contains limited evidence as to the candidate’s capacity/ability/experience in this area.

20 — Response demonstrates a lack of understanding and little pertinent limited evidence as to the candidate’s capacity/ability/experience in this area.

10 — Response demonstrates little evidence of the candidate’s understanding or explanation of the candidate’s capacity/ability/experience in this area.

0 — Nil or irrelevant response.

4C.10 — If the bidder has decided to subcontract a part of the contract and relies on the subcontractor’s capacities to perform that part then a separate ESPD for such subcontractors must be completed for sections:

Part II Information concerning the bidder:

A: Information about the bidder.

B: Information about representatives of the bidder.

Part III: Exclusions Grounds:

A: Grounds Relating to Criminal Convictions.

B: Grounds Relating to the payment of taxes or social security contributions.

C: Blacklisting.

D: Grounds Relating to insolvency, conflicts of interests or professional misconduct.

Part IV Selection Criteria (only the sections that the entity is being relied upon).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 10/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Economic operators must meet Council’s minimum requirements stated in this Contract Notice, else their proposal will be rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The council reserves the right before moving from selection stage to award stage to request candidates produce supporting documentary evidence or certificates referenced in their ESPD response. In any case, these must be provided prior to contract award.

Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

ESPD Part IV Selection Criteria, Section D: Quality Assurance Schemes and Environmental Management Standards

Bidders must respond to ESPD Questions 4D.1 and 4D.2.

The Bidder response to these questions for Quality Assurance Schemes and Environmental Management Standards will be evaluated as follows:

Pass = response is compliant with the minimum requirement stated in the Contract Notice section VI.3 (Additional Information) specifically the Quality Assurance Schemes and Environmental Management Standards).

Fail = response is not compliant with the minimum requirement stated in the Contract Notice section VI.3 (Additional Information) specifically the Quality Assurance Schemes and Environmental Management Standards).

For a detailed breakdown of the standard statements applicable to ESPD Questions 4D.1 and 4D.2, please refer to document "VI.3 Additional Information — Part 4D1 and 2", contained within the Buyers Attachment area of PCS-T.

Tenderers please note: Police Scotland identified a number of business areas which have a high risk of infiltration by Serious and Organised Crime groups; this contract belongs to one such area and as such the Authority reserves the right to include enhanced probity checks prior to any contract award, including sharing tenderer information with Police Scotland.

The tender pack includes a schedule for the Declaration of non-involvement in serious organised crime; this is a mandatory tender submission requirement for all tenderers.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12393

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor and its supply chain will be required to actively participate in the achievement of social, environmental and/or sustainability policy objectives relating to local regeneration, social and economic growth, recruitment, employment and training and supply chain initiatives.

The Contractor will be required to provide access to opportunities for SME's wherever possible and will advertise all subcontract opportunities linked to the contract using the Public Contracts Scotland Portal.

The Contractor will be required to ensure that all subcontractors advertise all their subcontracts as described above. In addition, they will be required to identify and provide access to opportunities linked to the contract to social enterprises wherever possible.

Where job vacancies related to the contract arise within the Contractor’s organisation, they will be required wherever possible and appropriate, to provide access to employment and training opportunities aimed specifically at unemployed individuals and to use all reasonable endeavours to fill those posts with such persons. The Contractor should also link in where possible and appropriate to school, student, graduate and other work experience programmes.

A Method Statement as to how tenderers will achieve community benefits will be required as part of the tender documentation which will be issued to all shortlisted tenderers.

(SC Ref:565917)

VI.4)Procedures for review
VI.4.1)Review body
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698302222

Internet address: http://www.northlanarkshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/12/2018