Suministros - 540803-2018

08/12/2018    S237    - - Supplies - Contract notice - Open procedure 

United Kingdom-Edinburgh: Hearing aids

2018/S 237-540803

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Contact person: Alex Little
Telephone: +44 1698794410
E-mail: Alex.little1@nhs.net
NUTS code: UKM

Internet address(es):

Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NP615/19 Audiological Devices

Reference number: NP615/19
II.1.2)Main CPV code
33185000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The supply of audiological devices including air conduction hearing aids, Earmoulds, Tinnitus masking devices, non-programmable Tinnitus therapy devices and Hearable/Wearables.

II.1.5)Estimated total value
Value excluding VAT: 38 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 5
II.2)Description
II.2.1)Title:

Hearing Aids (Air conduction)

Lot No: 1
II.2.2)Additional CPV code(s)
33185000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

All entities constituted pursuant to the National Health Service (Scotland) act 1978 i.e. all NHS Scotland and Health and Social Care Northern Ireland trusts.

II.2.4)Description of the procurement:

Purchase and provision of Hearing Aids (Air conduction).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Product specification / Weighting: 15
Quality criterion - Name: Clinical technical support / Weighting: 10
Quality criterion - Name: Training: clinical remit / Weighting: 10
Quality criterion - Name: Patient Apps / Weighting: 5
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to two (2) periods of twelve (12) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Earmoulds

Lot No: 2
II.2.2)Additional CPV code(s)
33185100
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

All entities constituted pursuant to the National Health Service (Scotland) act 1978 i.e. all NHS Scotland and Health and Social Care Northern Ireland trusts.

II.2.4)Description of the procurement:

Purchase / provision of Earmoulds

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Logistics delivery / Weighting: 15
Quality criterion - Name: Earmould scanning / Weighting: 5
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to two (2) periods of twelve (12) months

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Combined Hearing Aid Tinnitus device

Lot No: 3
II.2.2)Additional CPV code(s)
33185000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

All entities constituted pursuant to the National Health Service (Scotland) act 1978 i.e. all NHS Scotland and Health and Social Care Northern Ireland trusts.

II.2.4)Description of the procurement:

Purchase/provision of Combined Hearing Aid Tinnitus device.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Product specification / Weighting: 15
Quality criterion - Name: Clinical technical support / Weighting: 10
Quality criterion - Name: Training: clinical remit / Weighting: 10
Quality criterion - Name: Patient Apps / Weighting: 5
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to two (2) periods of twelve (12) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Non-Programmable Tinnitus Therapy Devices

Lot No: 4
II.2.2)Additional CPV code(s)
33185000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

All entities constituted pursuant to the National Health Service (Scotland) act 1978 i.e. all NHS Scotland and Health and Social Care Northern Ireland trusts.

II.2.4)Description of the procurement:

Purchase/provision of non-programmable Tinnitus therapy devices.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Product specification / Weighting: 10
Price - Weighting: 90
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to two (2) periods of twelve (12) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Hearable/Wearable

Lot No: 5
II.2.2)Additional CPV code(s)
33185000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

All entities constituted pursuant to the National Health Service (Scotland) act 1978 i.e. all NHS Scotland and Health and Social Care Northern Ireland trusts.

II.2.4)Description of the procurement:

Purchase and provision of Hearable-Wearable devices.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Product specification / Weighting: 15
Quality criterion - Name: Clinical technical support / Weighting: 10
Quality criterion - Name: Training: clinical remit / Weighting: 10
Quality criterion - Name: Patient Apps / Weighting: 5
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to two (2) periods of twelve (12) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— employer's (compulsory) liability insurance of 2 000 000 GBP (this requirement relates to ESPD 4B.5.1), and

— public liability insurance of 5 000 000 GBP (this requirement relates to ESPD 4B.5.2).

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

Provision of CE Marked product only.

Compliance to Mandatory product clinical specification requirements as outlined in the Tender documentation on a lot by lot basis as outlined within the ITT documentation.

Provision and or compliance to mandatory service (including Logistical) requirements as outlined in the Tender documentation on a lot by lot basis as outlined within the ITT documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This is a complex clinical area and changes to product will require considerable staff training and potential change to clinical practise and training in technique.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

This Framework agreement will apply:

Golden Jubilee Hospital (National Waiting Times Centre Board):

— NHS 24,

— NHS Ayrshire and Arran,

— NHS Borders,

— NHS Dumfries and Galloway,

— NHS Education of Scotland,

— NHS Fife,

— NHS Forth Valley,

— NHS Grampian,

— NHS Greater Glasgow and Clyde,

— NHS Health Scotland,

— NHS Highland,

— NHS Lanarkshire,

— NHS Lothian,

— NHS Orkney,

— Healthcare Improvement Scotland,

— NHS Shetland,

— NHS Tayside,

— Scottish Ambulance Services,

— The Common Services Agency for the Scottish Health Service,

— The State Hospitals for Scotland.

And also including:

— Health and Social Care Northern Ireland.

The Common Services Agency (more commonly known as National Services Scotland) (“the Authority”) acting through its division National Procurement, is undertaking this procurement of (Audiological Hearing Aids, Earmoulds, Combined HA Tinnitus device, Non-Programmable tinnitus therapy devices and Hearable/Wearable) (“Products”) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Join Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014, together with Health and Social Care Northern Ireland trusts (collectively hereafter referred to as “Participating Authorities”), where applicable.

The estimated values referred to in Section II.1.5) and II.2.6) covers the thirty six (36) months contract duration and the two (2) optional twelve (12) month extension period of the Framework Agreement.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26666

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

— not applicable.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Public Sector in Scotland is committed to the delivery of high quality public services, and recognises that this is critically dependent on a workforce that is well-rewarded, well-motivated, well-led, has access to appropriate opportunities for training and skills development, diverse and engaged in decision making. These factors are also important for workforce recruitment and retention, and thus continuity of service.

Public Bodies in Scotland are adopting fair work practices, which include:

— a fair and equal pay policy that includes a commitment to supporting the Living Wage, including, for example being a Living Wage,

— accredited employer,

— clear managerial responsibility to nurture talent and help individuals fulfil their potential, including for example, a strong commitment to Modern Apprenticeships and the development of Scotland's young workforce,

— promoting equality of opportunity and developing a workforce which reflects the population of Scotland in terms of characteristics such as age, gender, religion or belief, race, sexual orientation and disability,

— support for learning and development,

— stability of employment and hours of work, and avoiding exploitative employment practices, including for example no inappropriate use of zero-hours contracts,

— flexible working (including for example practices such as flexi-time and career breaks) and support for family friendly working and wider work life balance,

— support progressive workforce engagement, for example Trade Union recognition and representation where possible, otherwise alternative arrangements to give staff an effective voice.

In order to ensure the highest standards of service quality in this contract we expect contractors to take a similarly positive approach to fair work practices as part of a fair and equitable employment and reward package.

Please describe how you will commit to fair work practices for workers (including any agency or subcontractor workers) engaged in the delivery of this contract.

(SC Ref:560164)

VI.4)Procedures for review
VI.4.1)Review body
The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1698794410

Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the Framework Agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/12/2018