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Belgium-Brussels: Event Management Services
Section I: Contracting authority
Section II: Object
Event Management Services
The purpose of this call for tenders is to contract professional event organisation services for supporting the European Commission and other EU bodies and agencies in the organisation of their conferences and events with an external communication dimension. Events to be managed by the future contractors may take place in all EU Member States, all EFTA Member States, as well as in present or future EU candidate countries, and the United Kingdom of Great Britain and Northern Ireland.
All services are described in the tender specifications and can be requested in full or in part for each event.
The call for tenders is divided into 3 lots. The division is based on the number of participants as estimated at the moment of the initial request for offer by the European institution.
Lot 1 — Events with 50-200 participants
All EU Member States, all EFTA Member States, as well as in present or future EU candidate countries, and the United Kingdom of Great Britain and Northern Ireland.
Organisation of events with 50-200 participants.
The contracts will be concluded for an initial duration of 1 year from the date of their signature. The contracts can be renewed in writing up to 3 times under the same conditions.
Lot 2 — Events with 201-650 participants
Organisation of events with 201-650 participants.
Lot 3 — Events with more than 650 Participants
Organisation of events with more than 650 participants.
Section III: Legal, economic, financial and technical information
Please refer to the tender specifications, Points 2.1 Eligibility of the tenderers and 2.2 Legal form of the tenderer.
As stated in the procurement documents
Section IV: Procedure
European Commission, Directorate General for Interpretation — Van Maerlant 18 street, 1040 Brussels, BELGIUM
A maximum of two representatives per tender can attend the opening of tenders. For organisational and security reasons, the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days in advance to the email address indicated in Section I.1 of this notice. Failing that, the contracting authority reserves the right to refuse access to its premises.
Section VI: Complementary information
Requests for additional information must be submitted exclusively via the TED eTendering system at https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4106.
The Contracting Authority is not bound to reply to requests for additional information received less than 6 working days before the date of receipt of tenders.