Υπηρεσίες - 542780-2018

11/12/2018    S238

Belgium-Brussels: Increase of ceiling of the framework contract for the provision of services linked to the organisation of corporate communication events PO/2016-05/A2

2018/S 238-542780

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, Unit A2, Corporate Communication Contracts
Postal address: Rue de la Loi 56
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1433
Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1433
I.1)Name and addresses
Official name: Agency for the Operational Management of Large-Scale IT System in the Area of Freedom, Security and Justice (EU-LISA)
Postal address: Rävala 4
Town: Tallinn
NUTS code: EE EESTI
Postal code: 10143
Country: Estonia
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://www.eulisa.europa.eu
I.1)Name and addresses
Official name: General Secretariat of the Council
Postal address: Rue de la Loi 175
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1048
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://www.consilium.europa.eu/en/general-secretariat/secretary-general/
I.1)Name and addresses
Official name: European External Action Service (EEAS)
Postal address: Rond-point Schuman 9A
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1046
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://eeas.europa.eu/index_en.htm
I.1)Name and addresses
Official name: European Economic and Social Committee
Postal address: Rue Belliard 99
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1040
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://www.eesc.europa.eu/?i=portal.en.home
I.1)Name and addresses
Official name: Research Executive Agency (REA)
Postal address: Rue Wiertz 60
Town: Brussels
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1047
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/rea/index_en.htm
I.1)Name and addresses
Official name: European Data Protection Supervisor (EDPS)
Postal address: Rue Wiertz 60
Town: Brussels
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1047
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: https://secure.edps.europa.eu/EDPSWEB/edps/EDPS
I.1)Name and addresses
Official name: Fuel Cells and Hydrogen 2 Joint Undertaking (FCH2 JU)
Postal address: Avenue de la Toison d'Or 56-60
Town: Brussels
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1060
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://fch.europa.eu
I.1)Name and addresses
Official name: The European Ombudsman
Postal address: 1 Avenue du Président Robert Schuman
Town: Strasbourg Cedex
NUTS code: FR FRANCE
Postal code: F-67001
Country: France
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://www.ombudsman.europa.eu/start.faces
I.1)Name and addresses
Official name: European Research Council Executive Agency
Postal address: Covent Garden, Place Charles Rogier 16
Town: Saint-Josse-ten-Noode
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1210
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: https://erc.europa.eu/
I.1)Name and addresses
Official name: European Medicines Agency
Postal address: 30 Churchill Place, Canary Wharf
Town: London
NUTS code: UKI LONDON
Postal code: E14 5EU
Country: United Kingdom
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://www.ema.europa.eu/ema/
I.1)Name and addresses
Official name: European Securities and Markets Authority (ESMA)
Postal address: 103 rue de la Grenelle
Town: Paris Cedex 07
NUTS code: FR FRANCE
Postal code: F-75345
Country: France
E-mail: COMM-A2-TENDERS@ec.europa.eu
Internet address(es):
Main address: https://www.esma.europa.eu/
I.2)Information about joint procurement
The contract involves joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Increase of ceiling of the framework contract for the provision of services linked to the organisation of corporate communication events PO/2016-05/A2

Reference number: PN/2018-17/A2
II.1.2)Main CPV code
79950000 Exhibition, fair and congress organisation services
II.1.3)Type of contract
Services
II.1.4)Short description:

The contractor shall be in charge of providing a whole range of services and associated products related to the organisation of events on behalf of the contracting authority. The events take place in the European Union as well as outside and can take a variety of forms, which include, but are not limited to, the following: Citizens' Dialogues, major conferences, participation in international events, fairs and exhibitions, or virtual events.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 15 000 000.00 EUR
II.2)Description
II.2.2)Additional CPV code(s)
79951000 Seminar organisation services
79992000 Reception services
79956000 Fair and exhibition organisation services
79952000 Event services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

Worldwide

II.2.4)Description of the procurement:

The scope of this negotiated procedure is the provision of new services consisting in the repetition of similar services entrusted to the tenderer to which the contracting authority awarded the original contract.

The legal basis for the increase of the ceiling is point 11.1.e) of Annex I to the Financial Regulation (Regulation 2018/1046 of the European Parliament and of the Council of 18.7.2018 on the financial rules applicable to the general budget of the Union).

II.2.5)Award criteria
Quality criterion - Name: As per Tender Specifications / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
Explanation:

The legal basis for the increase of the ceiling is point 11.1.e) of Annex I to the Financial Regulation (Regulation 2018/1046 of the European Parliament and of the Council of 18.7.2018 on the financial rules applicable to the general budget of the Union).

The services are in conformity with a the basic project for which the original contract was awarded after publication of a contract notice. The tender specifications of the original contract indicated the extent of possible new services and the conditions under which they will be awarded.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 241-438689
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: PN/2018-17/A2
Title:

Increase of the ceiling of the framework contract for the provision of services linked to the organisation of corporate communication events PO/2016-05/A2

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
13/11/2018
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Teamwork
Postal address: 8 rue Dahomey
Town: Paris
NUTS code: FR FRANCE
Postal code: 75011
Country: France
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 15 000 000.00 EUR
Total value of the contract/lot: 15 000 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:

Will be less than 20 %

Section VI: Complementary information

VI.3)Additional information:

This procedure entails the increase of the ceiling of the original framework contract (30 000 000 EUR) by additional 15 000 000 EUR.

The total amount of the ceiling is therefore 45 000 000 EUR.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See Internet address provided in Section I.3.

VI.5)Date of dispatch of this notice:
29/11/2018