Services - 546950-2018

12/12/2018    S239

United Kingdom-London: Software package and information systems

2018/S 239-546950

Contract notice – utilities

Services

Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Bazalgette Tunnel Limited
Postal address: Cottons Centre, Cottons Lane
Town: London
NUTS code: UKI LONDON
Postal code: SE1 2QG
Country: United Kingdom
E-mail: dermot.doherty@tideway.london
Telephone: +44 2031477700
Internet address(es):
Main address: http://www.tideway.london
Address of the buyer profile: https://tideway.bravosolution.co.uk
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://tideway.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://tideway.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Other activity: Design, finance, construct and operate the Thames Tideway Tunnel. See Section VI.3) Additional Information for further information on the contracting entity’s activity

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Computerised Maintenance Management System

II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Services
II.1.4)Short description:

Tideway is seeking to appoint a provider for a computerised maintenance management system (CMMS), to include software solution and licensing, solution and user support, hosting, and hosting support and maintenance.

Applicants are referred to the Pre-Qualification Pack (PQP) and accompanying documentation for more information.

II.1.5)Estimated total value
Value excluding VAT: 650 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
48100000 Industry specific software package
48600000 Database and operating software package
48700000 Software package utilities
72000000 IT services: consulting, software development, Internet and support
72261000 Software support services
72263000 Software implementation services
72265000 Software configuration services
72267000 Software maintenance and repair services
72267100 Maintenance of information technology software
72268000 Software supply services
II.2.3)Place of performance
NUTS code: UKI LONDON
Main site or place of performance:

Services to be delivered in London in relation to the Tideway Tunnel Project.

II.2.4)Description of the procurement:

Tideway has a requirement for a project wide cloud based Computerised Maintenance Management System (CMMS) solution, which will be used by the client organisation, main works contractors and other stakeholders.

The solution will include all elements required for the successful delivery of the services, including but not limited to:

— CMMS solution and/or licensing,

— configuration, implementation and training,

— solution/user support,

— hosting, maintenance and support.

The CMMS will be a software package that maintains a database to track information about the organisation’s maintenance operations. This information is used to help plan maintenance and inspection of assets in an optimal way. It can also be used to help verify compliance to regulators and other parties.

A CMMS solution is seen as a key aspect required to deliver Tideway’s vision of creating a cleaner river Thames for Londoners; by ensuring thorough and robust maintenance of assets we can ensure the tunnel and associated assets operate at optimal performances at all times.

The term will be an initial 3 years with extension options up to a maximum term of 10 years.

Further information on the scope of the Contract and the procurement is included in the PQP and accompanying procurement documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The initial term of the Contract is 36 months, optional extensions are included, see II.2.11) for details.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

Applicants are referred to the PQP and Pre-Qualification Questionnaire (PQQ) for information on Tideway's criteria for choosing applicants to be invited to tender for the Contract. Tideway expects to select the top four applicants to tender for the Contract. Tideway reserves the right in its absolute discretion to invite fewer than four or to invite 5 applicants on the basis described in the PQP.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Applicants should be aware that the initial term of the Contract is 36 months and Tideway reserves the right to extend the term by period or periods of up to 84 months, making a maximum aggregate contract period of 120 months. Further, applicants should also be aware that Tideway reserves the right to omit and/or vary the scope of the Contract and/or require optional scope to be performed.

Tideway will also reserve the right to novate the Contract to a successor maintenance operator (such as Thames Water) during the term.

Further information is included in the PQP.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Applicants are referred to VI.3) Additional Information in this Contract Notice below.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Applicants are referred to the PQP and PQQ for information about conditions for participation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

Applicants are referred to the PQP and PQQ for information about Tideway’s objective rules and criteria for participation in the Contract.

III.1.6)Deposits and guarantees required:

Tideway reserves the right to require guarantees, bonds, collateral warranties (potentially including the grant of step-in rights) and other forms of security as appropriate to be specified in the procurement documents to be made available at ITT stage. Applicants are referred to the PQP for relevant information available at this Contract Notice stage.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions, payment mechanism, performance standards and incentive mechanism will be described in the procurement documents to be made available at ITT stage. Further details will be provided in the published ITT documentation. Applicants are referred to the PQP for relevant information available at this Contract Notice stage.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tideway will accept expressions of interest and tenders from single entities or consortia. Tideway does not require those consortia who intend to form a single legal entity to do so at the PQQ stage. Tideway will consider contracting with a consortium, providing always that the participants in any consortium are jointly and severally liable for all of the obligations of the Contractor under the Contract.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 25/02/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

1) Terms in this Contract Notice with initial capital letters have the meanings given in PQP Section 1.3) (Glossary);

2) To express interest in the Contract, applicants must register and complete the PQQ on the Tideway portal: https://tideway.bravosolution.co.uk by the deadline for PQQs stated in the PQP. The PQQ deadline is a precise time and applicants must allow sufficient time to upload the PQQ;

3) Section I) (Contracting entity): The contracting entity is Bazalgette Tunnel Limited (“Tideway”), the organisation responsible for delivering the Thames Tideway Tunnel. Additional information relating to this Contract Notice is available in the procurement documents. Further information on Tideway and the Thames Tideway Tunnel is available at www.tideway.london

4) Section II.2.6) (Estimated value): the estimated value has been estimated based on the total maximum term of 10 years. This value is indicative and depends on business needs over the term;

5) Section II.2.7) (Duration of the Contract): timescales in this Contract Notice are estimated based on the current Tideway programme but may be subject to change;

6) Section IV) (Procedure): Tideway is not a utility for the purpose of the Utilities Contracts Regulations 2016 (“UCR 2016”) and accordingly the UCR 2016 do not apply to this procurement. However, Tideway is required pursuant to the procurement regime in The Water Industry (Specified Infrastructure Projects) (English Undertakers) Regulations 2013 (“SIP Regulations”) to tender certain contracts and certain categories of contracts in accordance with a modified regime set out in the SIP Regulations as amended by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (“modified UCR 2016“). The procurement requirements set out in the modified UCR 2016 are broadly similar to the UCR 2016 save that certain procedures, exclusions and exemptions have been removed and Part 5 of UCR 2016 (Remedies) has been modified so that a different remedies regime applies to Tideway. Additional information in relation to the modified UCR 2016 is available at: http://www.legislation.gov.uk/cy/uksi/2016/275/schedule/2/paragraph/48/made

7) Section VI.4) (Procedures for review): in accordance with the modified UCR 2016 regime, Tideway will incorporate a minimum 10 calendar day standstill period before award from the point information on award is communicated to tenderers. Any request for further information by tenderers pursuant to the modified UCR 2016 regime must be made in writing to the address set out in Section I.1) above. The modified UCR 2016 regime provides remedies for economic operators who, in consequence of a breach of the modified UCR 2016 regime, suffer, or risk suffering, loss or damage. Proceedings must be started in the High Court of England and Wales;

8) A response to this Contract Notice does not guarantee that an applicant will be invited to tender. The award process may be terminated or suspended at any time without cost or liability to Tideway. Tideway does not bind itself to enter into any contract(s) arising out of the procedure envisaged by this Contract Notice. No contractual rights express or implied arise out of this Contract Notice or the procedures envisaged by it. Tideway reserves the right to vary its requirements and the procedure relating to the conduct of the award process. Tideway reserves the right to disqualify any applicants on terms set out in the PQP;

9) Applicants/tenderers shall be solely responsible for and liable for all costs associated with and arising out of or in connection with responding to this Contract Notice, any PQQ and with submitting any tender, howsoever incurred.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Court of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: High Court
Postal address: Royal Court of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.5)Date of dispatch of this notice:
07/12/2018