Services - 547406-2019

19/11/2019    S223    Services - Contract notice - Restricted procedure 

United Kingdom-Glasgow: Architectural, construction, engineering and inspection services

2019/S 223-547406

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Glasgow City Council
Postal address: Chief Executives Department, City Chambers
Town: Glasgow
NUTS code: UKM82
Postal code: G2 1DU
Country: United Kingdom
E-mail: steven.chandler@glasgow.gov.uk
Telephone: +44 1412876907

Internet address(es):

Main address: http://www.glasgow.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Custom House/Carlton Place Multi-Disciplinary Design Services

Reference number: GCC004353CPU
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of multi-disciplinary design services in relation to delivering a masterplan approach to the regeneration of the City Centre frontage onto the River Clyde.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71000000
71200000
71210000
71220000
71221000
71222000
71240000
71530000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

City of Glasgow.

II.2.4)Description of the procurement:

Glasgow City Council is seeking to appoint a suitably qualified and experienced multi-disciplinary design team to provide services in relation to a new quay wall, new public realm and development opportunity at Custom House Quay on the North bank of the River Clyde and quay wall replacement to create an enhanced greenspace at Carlton Place on the South bank of the River Clyde and to ensure the services are provided within the desired timescales.

The following areas are also included:

— Central Station Quay/Broomielaw Wharf,

— Clyde Place Quay,

— Tradeston Quay.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 76
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:

As detailed in the ‘Invitation to Participate and Statements’ document uploaded to the buyer’s attachment area on PCS-T.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Financial check

In order to pass the financial check section of the contract it is mandatory for companies to attain the following:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:

— minimum turnover:

Applicants require a minimum turnover level of 3 000 000 GBP,

— trading performance ratio:

An overall positive outcome on pre-tax profits over a 3-year period. Exceptional items occurring in the normal course of business can be excluded from calculation. The above would be expressed in the ratio pre-tax profits/turnover,

— balance sheet strength:

Net worth of the organisation must be positive.

Intangibles can be included for purposes of the total asset figure.

The above would be expressed in the ratio total assets/total liabilities.

The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House. For non-UK companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts.

Applicants who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.

Where the applicant is a group of economic operators (such as a consortium), the Lead Party of that group must comply with minimum financial requirements.

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations and have available their three(3) most recent sets of annual audited accounts including profit and loss information.

Any bidder who fails to achieve or exceed the criteria as stated above will be excluded at this stage.

Minimum level(s) of standards possibly required:

Insurances

Glasgow City Council's insurance requirements are:

— the consultant/organisation shall take out and maintain throughout the period of their services employer’s liability insurance to the value of at least ten million (10 000 000 GBP) Pounds Sterling in respect of any one claim and unlimited in the period,

— the consultant/organisation shall take out and maintain throughout the period of their services public liability insurance to the value of at least five million (5 000 0000 GBP) Pounds Sterling per occurrence and unlimited in the period,

— the consultant/organisation shall take out and maintain throughout the period of their services a marine indemnity insurance to a value no less than five million (5 000 000 GBP) Pounds Sterling for each and every claim,

— the consultant/organisation shall take out and maintain professional indemnity insurance for a limit of not less than ten million (10 000 000 GBP) Pounds Sterling in respect of any one claim and in the aggregate with 1 reinstatement.

Such insurance shall extend to cover pollution and contamination claims and be maintained for twelve (12) years from the date of practical completion of the works save that such insurance shall be subject to annual aggregate insurance limits for claims relating to pollution or contamination and asbestos.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK or equivalent body for other EU member states. No organisation may sub-let or sub-contracts any part of the commission unless the sub-contractor is similarly insured, except with the Council’s express permission in writing. It is the express responsibility of the lead organisation to ensure this is the case.

Should the bidder not have the specified insurances at the time of expressing an interest then, the bidder must certify in their response to this ESPD(S) that the specified insurance will be obtained prior to contract award, should they be invited to tender.

Any bidder who fails to achieve or exceed the criteria as stated above will be excluded at this stage.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

As detailed in the ‘Invitation to Participate and Statements’ document uploaded to the buyer’s attachment area on PCS-T.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The contract will be governed by NEC3 Professional Services conditions of contract. Full details of the conditions of contract will be set out within the invitation to tender.

Key performance indicators applicable to the contract will be provided in the invitation to tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 207-504771
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 03/02/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; bidders must hold the certificates for quality control, health and safety and environmental management standards or comply with all the questions noted in ESPD Section 4D. Please refer to the ‘Invitation to Participate and Statements’ document uploaded to the buyer’s attachment area on PCS-T.

Health and safety — the H&S Questionnaire is contained in the attachments section of PCS-T. Bidders must complete the H&S Questionnaire as part of their submission. Responses to the H&S Questionnaire will be evaluated as pass or fail.

If the bidder is successful to be taken forward to ITT stage, the following will be required at ITT stage: collateral warranties may be required. This will be detailed at ITT stage.

Freedom of Information Act — information on the FOI Act will be contained in Appendix A of the ITT. Bidders must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information). Bidders will be required to complete the FOI certificate at ITT stage.

Tenderers amendments — bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Bidders will be required to complete the tenderers amendment certificate at ITT stage.

Bidders will be required to complete a non collusion certificate at ITT stage.

NEC3 conditions of contract will be used for this project. The conditions of contract will be located within the buyer’s attachments area within the PCS Tender portal at ITT stage.

Insurance mandate — the successful bidder will be required to sign an insurance mandate, contained in the buyer’s attachments area within the PCS tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Once the evaluation of ESPD has been completed, the recommended bidder(s) will be expected to provide all documentation as specified in the ESPD. When the request for documentation is made, bidders must supply the relevant information within 5 working days/as stipulated in the request for documentation. Failure to provide this information within the specified time may result in your bid being rejected.

Additional information pertaining to this contract notice is contained in the ‘Invitation to Participate and Statements’ document uploaded to the buyer’s attachment area on PCS-T. Bidders must ensure they read this document in line with this contract notice.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=603146

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits will be identified at ITT (invitation to tender) stage and details will be included in the ITT document.

(SC Ref:603146)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Glasgow City Council
Postal address: Chief Executives Department, City Chambers
Town: Glasgow
Postal code: G2 1DU
Country: United Kingdom
Telephone: +44 1412872000

Internet address: HTTP://www.glasgow.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘The Regulations’). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/11/2019