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Services - 548952-2021

27/10/2021    S209

United Kingdom-Reading: Research and development services and related consultancy services

2021/S 209-548952

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
NUTS code: UKJ11 Berkshire
Postal code: RG2 9AX
Country: United Kingdom
Contact person: Procurement at ECMWF
E-mail: procurement@ecmwf.int
Internet address(es):
Main address: https://www.ecmwf.int/
Address of the buyer profile: http://procurement.ecmwf.int/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.ecmwf.int/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://procurement.ecmwf.int/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.ecmwf.int/
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Meteorological Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Copernicus C3S2_361a New Generation Copernicus pan-Arctic Regional Climate Reanalysis

Reference number: C3S2_361a
II.1.2)Main CPV code
73000000 Research and development services and related consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

ECMWF, as the Entrusted Entity for the Copernicus Climate Change Service (C3S), invites tenders for the production of pan-Arctic regional reanalysis. This new regional reanalysis for the entire Arctic region using a single Arctic domain would supersede the European Arctic regional reanalysis products developed in the previous phase of Copernicus.

II.1.5)Estimated total value
Value excluding VAT: 4 400 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: UK United Kingdom
Main site or place of performance:

On contractor's premises

II.2.4)Description of the procurement:

ECMWF intends to award a single Framework Agreement for a period of 48 months, implemented via Service Contracts, for services focused on the creation of a new generation of Arctic regional reanalysis. The Invitation to Tender (ITT) is for a contract to generate and deliver regional reanalysis products for the entire Arctic region using one single domain (pan-Arctic). The scope of activities of the contract includes:

• development of a production system for regional reanalysis;

• preparation and quality control of observations and other input data;

• reanalysis production, post-processing and quality assurance;

• public publication of datasets in the C3S Climate Data Store (CDS) which includes provision of adequate documentation;

• user guidance and user support via the C3S Service Desk;

• management, implementation and coordination.

Note: The amount indicated in sections II.1.5 and II.2.6 includes an allocation of 900,000 Euro for computing costs related to the effective production of regional reanalysis of the contract. Depending on the solution proposed by the successful Tenderer, this allocation will be paid to the Contractor as part of the contract, if the production will be performed using Contractor's computing resources. However, if the production will be done at ECMWF's high performance computing facility, then this allocation will be used by ECMWF to cover this high performance computing service. Note that all amounts specified in this document are maximum budgeted figures, all costs proposed by Tenderers may be subject to further scrutiny and discussions during negotiations with the preferred bidder.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Legal and financial / Weighting: 5
Quality criterion - Name: Track record / Weighting: 15
Quality criterion - Name: Quality of resources to be deployed / Weighting: 15
Quality criterion - Name: Technical solution proposed / Weighting: 30
Quality criterion - Name: Management and implementation / Weighting: 20
Price - Weighting: 15
II.2.6)Estimated value
Value excluding VAT: 4 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus — The European Earth Observation Programme (http://www.copernicus.eu/)

II.2.14)Additional information

Please note the important additional information in Section VI.3) regarding funding and eligibility.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/12/2021
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/12/2021
Local time: 15:00
Place:

Reading, UK

Information about authorised persons and opening procedure:

Not applicable

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Procedure to be applied:

The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal (http://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted.

Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations. ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations. ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.

General eligibility: Refer to Section 3.2.1 of Volume I of the ITT documents.

Eligibility of United Kingdom (UK) and Swiss (CH) entities: Refer to Section 3.2.2 of Volume I of the ITT documents.

Please note that Copernicus operations will eventually be fully managed by ECMWF from Bonn, Germany. Consequently, ECMWF may introduce a version of the Framework Agreement consonant with German law. All key obligations of providers under the Framework Agreement will remain unaffected.

VI.4)Procedures for review
VI.4.1)Review body
Official name: European Centre for Medium-Range Weather Forecasts
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See instructions on ECMWF's Supplier web page: https://www.ecmwf.int/en/about/suppliers

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Centre for Medium-Range Weather Forecasts
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers
VI.5)Date of dispatch of this notice:
22/10/2021