Services - 549092-2021

Submission deadline has been amended by:  636646-2021
29/10/2021    S211

Malta-Valletta: Provision of Development, Specialised Services, Technology Solutions, Support Services in IT Software – DSTS 2

2021/S 211-549092

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Asylum Support Office (EASO)
Postal address: Winemakers Wharf, Grand Harbour
Town: Valletta
NUTS code: MT0 Malta
Postal code: MRS 1917
Country: Malta
E-mail: contracts@easo.europa.eu
Internet address(es):
Main address: http://easo.europa.eu/
Address of the buyer profile: https://www.easo.europa.eu/about-us/procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9484
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9484
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Asylum

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Development, Specialised Services, Technology Solutions, Support Services in IT Software – DSTS 2

Reference number: EASO/2021/907
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

To contract consulting/implementation services for software, systems, and project development.

• Lot 1: IT projects and applications: implementation of new applications, major enhancements and new versions for existing applications, and of application lifecycle maintenance activities;

• Lot 2: IT infrastructure, operations and security: in the IT infrastructure and operations area, provision of, involving but not limited to, storage systems, backup systems, virtualisation systems, network and communication systems, and operation and mission support systems. In addition, in IT security areas, further protection the IT infrastructure and daily operations.

II.1.5)Estimated total value
Value excluding VAT: 17 600 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

IT Projects and Applications

Lot No: 1
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: CY Κύπρος  / Kýpros
NUTS code: EL Ελλάδα  / Elláda
NUTS code: ES España
NUTS code: IT Italia
NUTS code: LT Lietuva
NUTS code: MT Malta
Main site or place of performance:

Greece, Malta, Italy, Cyprus, Spain, Belgium, Lithuania, and any other places where the contracting authority carries out its mandate.

II.2.4)Description of the procurement:

See internet address provided in Section I.3).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 13 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

See internet address provided in Section I.3).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

See internet address provided in Section I.3).

II.2)Description
II.2.1)Title:

IT Infrastructure, Operations and Security

Lot No: 2
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: CY Κύπρος  / Kýpros
NUTS code: EL Ελλάδα  / Elláda
NUTS code: ES España
NUTS code: IT Italia
NUTS code: LT Lietuva
NUTS code: MT Malta
Main site or place of performance:

Greece, Malta, Italy, Cyprus, Spain, Belgium, Lithuania, and any other places where the contracting authority carries out its mandate.

II.2.4)Description of the procurement:

See internet address provided in Section I.3).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

See internet address provided in Section I.3).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

See internet address provided in Section I.3).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See internet address provided in Section I.3).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See internet address provided in Section I.3).

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Need finalising development of some activities beyond four years (five total max) for continuity, and to be mature enough, until transition, to enhance its effectiveness and efficiency. In fact, some applications and services (e.g. Disaster Recovery plans, MedCOI, the Asylum Information Systems) that will continue in the new contract, are very specific and crucial for EASO activities and operations.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/12/2021
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/12/2021
Local time: 11:00
Place:

European Asylum Support Office, Winemakers Wharf, Grand Harbour, MRS 1917 Valletta, MALTA.

Information about authorised persons and opening procedure:

A maximum of two representatives per tender may attend the opening session. For organisational and security reasons the tenderer must provide the full name, date of birth, nationality and ID or passport number of the representatives at least two working days in advance to: contracts@easo.europa.eu

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Four to five years.

VI.3)Additional information:

In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section I.3) in the last five calendar days before the time limit for receipt indicated in Section IV.2.2), the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section I.3), without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section I.3) in order to get notified when new information or documents are published.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: Gc.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in Section I.3).

VI.5)Date of dispatch of this notice:
25/10/2021