Services - 552113-2018

15/12/2018    S242    European Court of Auditors - Services - Contract notice - Competitive procedure with negotiation 

Luxembourg-Luxembourg: Operation of a dry cleaning and laundry depot

2018/S 242-552113

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
NUTS code: LU
Postal code: L-1615
Country: Luxembourg
Contact person: Service des appels d'offres et contrats
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46667

Internet address(es):

Main address: http://www.eca.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4209
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: L-1615
Country: Luxembourg
Contact person: Service des appels d'offres et contrats
Telephone: +352 43981
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46946
NUTS code: LU

Internet address(es):

Main address: http://www.eca.europa.eu

I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Operation of a dry cleaning and laundry depot

Reference number: CPN 668
II.1.2)Main CPV code
98310000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Court of Auditors, whose headquarters are in Luxembourg (Kirchberg), is considering awarding a service concession contract for the operation of a dry-cleaning and laundry depot.

II.1.5)Estimated total value
Value excluding VAT: 150 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: LU
II.2.4)Description of the procurement:

The Court of Auditors envisages awarding a public contract for the conclusion of a service concession contract with a concessionaire for operating a dry cleaning and laundry depot, for the sole benefit of the staff members of the European Institutions, within the K1 building, located at 12, rue Alcide de Gasperi in L-1615 Luxembourg.

This service concession will not give rise to the payment of a fee by the concessionaire to the Court of Auditors. The concessionaire will be remunerated exclusively by the users of the service. In this respect, it is specified that the presumed quantities of orders in the event of exploitation of the price schedule are given for information purposes only for the purpose of comparing offers. No compensation can be claimed if the quantities ordered by the users are less than the quantities presumed.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 150 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be for an initial period of 1 year. It may be renewed by tacit agreement from year to year, up to a maximum of 4 years, including the initial duration of the contract.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Legal capacity

Tenderers must provide proof that they have legal personality. This will be judged on the basis of an extract from the trade register.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

If an economic operator uses the capacities of other entities with respect to the financial capacity criteria, the court requires the economic operator and the other entities in question to be jointly and severally liable for the performance of the contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Technical and professional capacity

Tenderers must demonstrate that they have sufficient technical and professional capacity to perform the contract in compliance with the contractual terms, taking into account the value and scale of the concession.

Proof of technical and professional capacity will be established on the basis of the following documents:

— list of comparable contract(s): the tenderer must demonstrate that it has had a dry cleaning and/or laundry depot, or a dry cleaning and/or laundry chain, for at least 12 months,

— proof that the establishment has been approved by the labour inspectorate (ITM) of Luxembourg under a commodo-incommodo procedure, according to the law of 10.6.1999 relating to classified establishments, or an equivalent procedure of the country of which the tenderer originates,

— list of any subcontractors that the tenderer intends to use for the performance of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/01/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 24/01/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows
VI.3)Additional information:

Requests for additional information must be sent via the 'Create a question' link in the 'Questions and Answers' tab on the corresponding TED eTendering page (https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4209). Where applicable, the additional information and the aforementioned information will be published on this site. Tenderers are advised to register in the eTendering application in order to receive notifications regarding the contract. No requests for additional information will be answered from 21.12.18 to 4.1.2019. The Court of Auditors will be closed from 24 December to 2 January inclusive.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the tenderer being notified of the award decision or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Court of Auditors, service des appels d'offres et contrats
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: L-1615
Country: Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46955

Internet address: http://www.eca.europa.eu

VI.5)Date of dispatch of this notice:
03/12/2018