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Services - 553002-2019

Submission deadline has been amended by:  585408-2019
22/11/2019    S226    Agencies - Services - Contract notice - Open procedure 

Denmark-Copenhagen: Copernicus Land Monitoring Service — Copernicus Land Portal

2019/S 226-553002

Contract notice

Services

Legal Basis:

Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Environment Agency
Postal address: Kongens Nytorv 6
Town: Copenhagen K
NUTS code: DK011
Postal code: 1050 K
Country: Denmark
E-mail: procurement@eea.europa.eu

Internet address(es):

Main address: https://www.eea.europa.eu

Address of the buyer profile: https://www.eea.europa.eu/about-us/tenders

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5662
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5662
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Environment

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Copernicus Land Monitoring Service — Copernicus Land Portal

Reference number: EEA/DIS/R0/19/016
II.1.2)Main CPV code
72200000
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this contract is to undertake to following 2 tasks:

— design, development, deployment and population of the Copernicus land portal,

— provision of consultancy services relating to operations and maintenance, content and data management, user support and further limited developments of the Copernicus land portal.

The Copernicus land portal shall focus on providing a single entry point to data and services in the whole portfolio of CLMS increasing data interaction utilities. Therefore a series of new requirements need to be addressed, i.e. data discovery, visualisation, interaction and data delivery. In addition to data related functionalities, the portal shall also be an effective communication platform about CLMS and data and services it provides, which should help in targeting a wide range of users and stakeholders from both the public and private sector, to ensure broad-scale uptake of CLMS.

II.1.5)Estimated total value
Value excluding VAT: 2 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48220000
II.2.3)Place of performance
NUTS code: DK011
Main site or place of performance:

Primarily at the contractor's premises (extra-mural), and in a combination of extra/intra-mural services (at the Agency premises) depending on the tasks at hand (See sections 1.3 and 1.5 Tender Spec.).

II.2.4)Description of the procurement:

The operational maintenance of the Copernicus land portal is one of the tasks in the delegation agreement between the European Union and the EEA on the implementation of the CLMS and in situ component.

This framework service contract comprises 2 main sets of tasks, namely:

1) The design, development, deployment and population of the Copernicus land portal; and

2) The provision of consultancy services relating to operations and maintenance, content management, user support and further limited developments of the Copernicus land portal. The tasks and the main requirements are further specified in section 1.3 of the tender specifications.

The technical lead of the project is the future contractor’s responsibility. The EEA will allocate a contact person responsible for the project, following up on the execution of the specific contracts to be established under the framework service contract according to the budget and schedule, and acting as an interface between the contractor’s technical team and the EEA IT group, in order to coordinate setting up testing and production sites, deployment and maintenance of the portal as well as access to and use of common EEA ICT tools for the needs or as an integral part of the Copernicus land portal. For each specific contract it will be required to present a detailed project management plan, following a template provided together with the request for services for that specific contract. Further, short progress status reports, following a template provided together with the request for services, will be required monthly.

The specific contracts to be established under the framework service contract will specify the tasks to be carried out, the expected deliverables and the estimated schedule. It is planned to establish one specific contract for the system architecture and user interface design, and minimum 2 specific contracts for the development, implementation, initial population, acceptance testing and training, according to section 1.3.1 of the tender specifications. The EEA aims at having the new Copernicus land portal in place within 12 months from the signature date of the first specific contract. Upon the completion of the Copernicus land portal, specific contracts, each for the a period of up to maximum 18 months, will be put in place for the execution of the tasks described in section 1.3.2 of the tender specifications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework contract initial duration will be 24 months from the date of signature by both contracting parties, renewable twice, each time for periods of 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus Regulation (EU) No 377/2014 of the European Parliament and of the Council of 3.4.2014 (OJ L 122, 24.4.2014, p. 44).

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As specified in section 2.2.2.1 of the tender specifications.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/12/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/12/2019
Local time: 10:00
Place:

EEA premises at Kongens Nytorv 6, 1050 Copenhagen K, DENMARK.

Information about authorised persons and opening procedure:

Representatives of tenderers (1 per tenderer) are allowed to participate in the opening session. they are requested to inform EEA's procurement services in advance and at the latest by 17.12.2019 (16.00 CET) by e-mail to procurement@eea.europa.eu

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

During the 3 years following the entry into force of the original contract, the EEA reserves the right to exercise the option of conducting a negotiated procedure without prior publication of a contract notice for new services with the future contractor in accordance with point (e) of the second subparagraph of point 11.1 of Annex I to the Financial Regulation.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: https://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 Avenue du Président Robert Schuman
Town: Strasbourg
Postal code: 67001
Country: France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313
Fax: +33 388179062

Internet address: https://www.ombudsman.europa.eu

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 5-4303-2100

Internet address: https://curia.europa.eu

VI.5)Date of dispatch of this notice:
11/11/2019