Are you an ambitious procurement expert with recent publications? Check out the TED Ambassador award, our competition that aims to identify and reward research in the field of public procurement. Apply here by 28 April 2023.

Services - 55411-2020
05/02/2020    S25

Luxembourg-Luxembourg: Study on the European Union’s Liabilities for Pension and other Employee Benefits — Actuarial Services

2020/S 025-055411

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Court of Auditors
Postal address: 12, rue Alcide De Gasperi
Town: Luxembourg
NUTS code: LU LUXEMBOURG
Postal code: 1615
Country: Luxembourg
Contact person: Procurement Service
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46667
Internet address(es):
Main address: http://www.eca.europa.eu
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Study on the European Union’s Liabilities for Pension and other Employee Benefits — Actuarial Services

Reference number: AO 702
II.1.2)Main CPV code
66523000 Pension fund consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

This call for tenders concerns a direct service contract for an expert study on the verification of the yearly calculations made by:

— the Directorate General of the European Commission responsible for statistics (Eurostat), and by

— the Directorate General of the European Parliament responsible for Finance (DG FINS).

Of the amount of the European Union’s liabilities for pension and other employee benefits.

The contract concerns 5 work packages, whereas work packages 1 to 4 are annual tasks already defined for the 4 coming years and work package 5 corresponds to additional tasks that may be required by the contracting authority during the execution of the contract.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 318 600.00 EUR
II.2)Description
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Contractor's premises, except for meetings in Luxembourg/Brussels. For information security and confidentiality for staff personal data, the contractor may be required to work in a secure data room.

II.2.4)Description of the procurement:

The main part of the contract covers 4 annual exercises, 2019, 2020, 2021 and 2022. For this task, the consultant will have to evaluate the following schemes, in accordance with the provisions of the International Public Sector Accounting Standard (IPSAS) 25 ‘Employee benefits’:

— the defined benefit obligation at year-end 2019 and 2021 of the Pension Scheme of European Officials (PSEO),

— the defined benefit obligation at year-end 2020 and 2022 of the Joint Sickness Insurance Scheme (JSIS),

— the defined benefit obligation at year-end 2020 and 2022 of the Pension scheme of Members of some European Institutions (PSMI),

— the defined benefit obligation at year-end 2020 and 2022 of the Statutory Pension and Transitional allowance Scheme of Members of the European Parliament (PSMEP / TASMEP), and

— the defined benefit obligation at year-end 2019 and 2021 of the Voluntary Pension scheme for European Parliament members [Rules Governing the Payment of Expenses and Allowances to Members (PEAM) Annex VII] (VPSMEP).

The additional tasks planned under Task 15 (see Section 2 below) concern additional actuarial studies that the Court may require during the execution of the contract.

II.2.5)Award criteria
Quality criterion - Name: Technical offer as described in the tender specifications / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

General EU budget.

II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 187-453375
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Study on the European Union’s Liabilities for Pension and other Employee Benefits — Actuarial Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/01/2020
V.2.2)Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Nexyan SPRL
National registration number: 874.788.560
Postal address: Rue du Congrès 35
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1000
Country: Belgium
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 600 000.00 EUR
Total value of the contract/lot: 318 600.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Internet address: http://ombudsman.europa.eu/
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Appeal to the General Court of the European Union within 2 months of the plaintiff being notified on the success or not of its tender or, failing this, of the day on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Court of Auditors, Service des appels d'offres et contrats
Postal address: 12, rue Alcide De Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46955
Internet address: http://www.eca.europa.eu
VI.5)Date of dispatch of this notice:
24/01/2020