Services - 559589-2019

26/11/2019    S228    Services - Contract notice - Restricted procedure 

United Kingdom-Torquay: Architectural, construction, engineering and inspection services

2019/S 228-559589

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Torbay Council
Postal address: Torbay Council Town Hall, Castle Circus
Town: Torquay
NUTS code: UKK
Postal code: TQ1 3DR
Country: United Kingdom
Contact person: Mrs Joanna Pascoe
E-mail: procurement.team@torbay.gov.uk
Telephone: +44 1803208517

Internet address(es):

Main address: http://www.torbay.gov.uk/

Address of the buyer profile: http://www.torbay.gov.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=cd341344-5705-ea11-80fb-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=cd341344-5705-ea11-80fb-005056b64545
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Building Service Term Contracts

Reference number: DN442171
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The authority is seeking contractors for building service term contracts which will be used by Torbay Council for Council buildings and Tor Bay Harbour Authority assets and by TDA for TDA assets and other public body assets where managed by TDA as agents for those public bodies. For each service term contract there will be a service level agreement which will set out the requirements of the service.

The service term contracts will be administered and managed by the property services team.

II.1.5)Estimated total value
Value excluding VAT: 4 550 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Where Lot 2 and Lot 2A are both awarded to 1 single contractor a single contract to cover the services for both lots may be issued.

II.2)Description
II.2.1)Title:

Servicing of Mechanical Plant and Equipment — (MPE)

Lot No: 1
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

Servicing and maintenance of commercial mechanical plant and equipment within Torbay Council, Torbay Harbour Authority Estate, TDA and other public body assets managed by TDA. Further information is provided within the procurement documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 063 200.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fixed Wiring Inspections — (FWE)

Lot No: 2
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

This contract consists of the provision of Electrical Installation Condition Reports (EICR) of fixed electrical installations at various properties as well as reactive repairs and installations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 360 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fixed Wiring Inspections for Harbour Authority — (FWEH)

Lot No: 2A
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKK42
II.2.4)Description of the procurement:

This contract consists of the provision of Electrical Installation Condition Reports (EICR) of fixed electrical installations at various properties belonging to Torbay Harbour Authority estate, as well as reactive repairs and installations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 175 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos Inspections

Lot No: 3
II.2.2)Additional CPV code(s)
71000000
90000000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

Inspections and re-inspections of various buildings and assets and providing reports.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 50 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lift Maintenance and Inspections — (LMI)

Lot No: 4
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

Inspections and service visits, reactive call-outs and installations at various properties and assets.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 300 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Automatic Powered Doors

Lot No: 5
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

This contract consists of the servicing and maintenance of automatic powered doors within various properties and assets.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 90 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Building Access Control — (BAC)

Lot No: 6
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

Servicing and maintenance of intruder alarms, access control and CCTV monitoring systems at various properties.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 312 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lightning Protection

Lot No: 7
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

The servicing and maintenance of lightning protection systems within various properties.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 27 400.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Water Hygiene Risk Assessment and Monitoring — (WH)

Lot No: 8
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

Service visits and providing reports and risk assessments as required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 365 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: as per the conditions in the procurement documents.

Any supplier may be disqualified who does not respond in the requisite manner by completing the selection questionnaire and tender document as detailed and attached within the authority's eTendering system.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Minimum level(s) of standards required are detailed within the procurement documents available within the authority's eTendering portal.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Building service term contracts are awarded for a maximum term of 4 years including extensions and are therefore re-tendered every 4 years.

VI.2)Information about electronic workflows
VI.3)Additional information:

The authority reserves the right not to award contracts for 1 or more lots included in this procurement process.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Legal Services, Torbay Council
Town: Torquay
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The council intends to observe 10 Day standstill period in accordance with the Public Contracts Regulations 2015. Aggrieved bidders may have rights to set aside or overturn the Council's award decision and/or seek damages, through bringing a formal legal challenge. Strict time limits to do so apply and any challenges to the award of the contract at the end of this procurement should be made to the High Court of Justice (England and Wales), The Strand, London. Further information and guidance may be obtained from HM Government's Crown Commercial Service or The Cabinet Office.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/11/2019