Modification of a contract/concession during its term
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority/entity
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
70182 — Protective Clothing, Footwear and Equipment
Reference number: 70182
II.1.2)Main CPV code18100000 Occupational clothing, special workwear and accessories
II.1.3)Type of contractSupplies
II.2)Description
II.2.2)Additional CPV code(s)18110000 Occupational clothing
18114000 Coveralls
18130000 Special workwear
18140000 Workwear accessories
18141000 Work gloves
18142000 Safety visors
18143000 Protective gear
18300000 Garments
II.2.3)Place of performanceNUTS code: UKN0 Northern Ireland
II.2.4)Description of the procurement at the time of conclusion of the contract:
70182 — Supply and Delivery of Protective Clothing, Safety Footwear and Miscellaneous Protective Equipment Items to individual schools and locations within the Education Authority for the period 1 November 2016 to 31 October 2019 (with an option for a 12 month extension) on a call-off as required basis. It should be noted that the contract extension option may or may not be exercised. Items have been consolidated, primarily by category into 3 distinct lots and the tender process will appoint 1 supplier for each lot for the period of the contract. Suppliers can be awarded more than 1 lot. The list of items required for each lot, their specification and the estimated contract usage figure are included in Attachment 2. It is very important that tenderers ensure their offers fully meet the product specifications.
II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concessionDuration in months: 48
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract Section V: Award of contract/concession
V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:30/10/2017
V.2.2)Information about tendersThe contract/concession has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor/concessionaireThe contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaireThe contractor/concessionaire is an SME: yes
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)Total value of the procurement: 499 813.00 GBP
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Town: Belfast
Country: United Kingdom
VI.5)Date of dispatch of this notice:17/11/2020
Section VII: Modifications to the contract/concession
VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code18100000 Occupational clothing, special workwear and accessories
VII.1.2)Additional CPV code(s)18110000 Occupational clothing
18114000 Coveralls
18130000 Special workwear
18140000 Workwear accessories
18141000 Work gloves
18142000 Safety visors
18143000 Protective gear
18300000 Garments
VII.1.3)Place of performanceNUTS code: UKN0 Northern Ireland
VII.1.4)Description of the procurement:
70182 — Supply and Delivery of Protective Clothing, Safety Footwear and Miscellaneous Protective Equipment items to individual schools and locations within the Education Authority for the period 1 November 2016 to 30 April 2021.
VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concessionStart: 01/11/2016
End: 30/04/2021
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)Total value of the contract/lot/concession: 559 813.00 GBP
VII.1.7)Name and address of the contractor/concessionaireThe contractor/concessionaire is an SME: no
VII.1.7)Name and address of the contractor/concessionaireThe contractor/concessionaire is an SME: yes
VII.2)Information about modifications
VII.2.1)Description of the modificationsNature and extent of the modifications (with indication of possible earlier changes to the contract):
The parties have agreed a modification of the existing contract by way of a 6 month extension from 1 November 2020 until 30 April 2021 to allow the current contractual arrangements to remain in place given the unprecedented situation of the Covid-19 pandemic affecting the ability to procure supplies due to constraints on all parties involved.
VII.2.2)Reasons for modificationNeed for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The renewal of Contract 70182 should have commenced earlier in 2020; however the unforeseen impact of the global COVID-19 pandemic resulted in business as usual within EA being ceased with staff not working and not being available to progress the procurements including evaluation panels. EA need to have a supplier in place to provide protective clothing, safety footwear and protective equipment especially during this period of heightened safety awareness/requirements during the COVID-19 pandemic. EA is still mot fully back to BAU and therefore this contract was extended in agreement with all parties for 6 months to allow for an effective procurement exercise and the award of robust contract fully compliant with the Public Contract Regulations.
VII.2.3)Increase in priceUpdated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 499 813.00 GBP
Total contract value after the modifications
Value excluding VAT: 559 813.00 GBP
