Fournitures - 560534-2020

20/11/2020    S227

United Kingdom-Belfast: Occupational clothing, special workwear and accessories

2020/S 227-560534

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Education Authority
Postal address: 40 Academy Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 2NQ
Country: United Kingdom
E-mail: business.procure@eani.org.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

70182 — Protective Clothing, Footwear and Equipment

Reference number: 70182
II.1.2)Main CPV code
18100000 Occupational clothing, special workwear and accessories
II.1.3)Type of contract
Supplies
II.2)Description
II.2.2)Additional CPV code(s)
18110000 Occupational clothing
18114000 Coveralls
18130000 Special workwear
18140000 Workwear accessories
18141000 Work gloves
18142000 Safety visors
18143000 Protective gear
18300000 Garments
II.2.3)Place of performance
NUTS code: UKN0 Northern Ireland
II.2.4)Description of the procurement at the time of conclusion of the contract:

70182 — Supply and Delivery of Protective Clothing, Safety Footwear and Miscellaneous Protective Equipment Items to individual schools and locations within the Education Authority for the period 1 November 2016 to 31 October 2019 (with an option for a 12 month extension) on a call-off as required basis. It should be noted that the contract extension option may or may not be exercised. Items have been consolidated, primarily by category into 3 distinct lots and the tender process will appoint 1 supplier for each lot for the period of the contract. Suppliers can be awarded more than 1 lot. The list of items required for each lot, their specification and the estimated contract usage figure are included in Attachment 2. It is very important that tenderers ensure their offers fully meet the product specifications.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2017/S 210-435975

Section V: Award of contract/concession

Contract No: 1
V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
30/10/2017
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor/concessionaire
Official name: David R Swann Co
Postal address: 106B Queen Street
Town: Ballymena
NUTS code: UK UNITED KINGDOM
Postal code: BT42 2BE
Country: United Kingdom
E-mail: office@drswann.co.uk
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Anderco Safety UK Limited
Town: Crawley
NUTS code: UK UNITED KINGDOM
Postal code: RH11 0PJ
Country: United Kingdom
E-mail: brenda.shanahan@anderco.eu
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME: yes
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 499 813.00 GBP

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Town: Belfast
Country: United Kingdom
VI.5)Date of dispatch of this notice:
17/11/2020

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
18100000 Occupational clothing, special workwear and accessories
VII.1.2)Additional CPV code(s)
18110000 Occupational clothing
18114000 Coveralls
18130000 Special workwear
18140000 Workwear accessories
18141000 Work gloves
18142000 Safety visors
18143000 Protective gear
18300000 Garments
VII.1.3)Place of performance
NUTS code: UKN0 Northern Ireland
VII.1.4)Description of the procurement:

70182 — Supply and Delivery of Protective Clothing, Safety Footwear and Miscellaneous Protective Equipment items to individual schools and locations within the Education Authority for the period 1 November 2016 to 30 April 2021.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Start: 01/11/2016
End: 30/04/2021
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 559 813.00 GBP
VII.1.7)Name and address of the contractor/concessionaire
Official name: David R Swann Co
Postal address: 106B Queen Street
Town: Ballymena
NUTS code: UK UNITED KINGDOM
Postal code: BT42 2BE
Country: United Kingdom
E-mail: office@drswann.co.uk
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME: no
VII.1.7)Name and address of the contractor/concessionaire
Official name: Anderco Safety UK Limited
Postal address: Unit 2, Gatwick Distribution Park
Town: Crawley
NUTS code: UK UNITED KINGDOM
Postal code: RH11 0PJ
Country: United Kingdom
E-mail: brenda.shanahan@anderco.eu
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME: yes
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The parties have agreed a modification of the existing contract by way of a 6 month extension from 1 November 2020 until 30 April 2021 to allow the current contractual arrangements to remain in place given the unprecedented situation of the Covid-19 pandemic affecting the ability to procure supplies due to constraints on all parties involved.

VII.2.2)Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The renewal of Contract 70182 should have commenced earlier in 2020; however the unforeseen impact of the global COVID-19 pandemic resulted in business as usual within EA being ceased with staff not working and not being available to progress the procurements including evaluation panels. EA need to have a supplier in place to provide protective clothing, safety footwear and protective equipment especially during this period of heightened safety awareness/requirements during the COVID-19 pandemic. EA is still mot fully back to BAU and therefore this contract was extended in agreement with all parties for 6 months to allow for an effective procurement exercise and the award of robust contract fully compliant with the Public Contract Regulations.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 499 813.00 GBP
Total contract value after the modifications
Value excluding VAT: 559 813.00 GBP