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Services - 561113-2019

27/11/2019    S229

Belgium-Brussels: Preparatory Action — User-friendly Information Tool on Urban and Regional Vehicle Access Regulation Schemes

2019/S 229-561113

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission Directorate-General for Mobility and Transport
Postal address: Rue De Mot 28
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1049
Country: Belgium
Contact person: Mans Lindberg
Telephone: +32 22964319
Fax: +32 22990398
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Sustainable urban mobility

Section II: Object

II.1)Scope of the procurement

Preparatory Action — User-friendly Information Tool on Urban and Regional Vehicle Access Regulation Schemes

Reference number: MOVE/B4/2019-498
II.1.2)Main CPV code
73120000 Experimental development services
II.1.3)Type of contract
II.1.4)Short description:

In light of the rapid development of UVARs in the EU, an information tool was considered by the European parliament to be a useful instrument for citizens travelling within the EU.

Consequently, the general objective of this preparatory action is to foster the real-time information of road users about urban and regional access schemes.

The specific objective of this tender is to carry out a pilot project focusing on enabling road users, in particular motorists (i.e. both professional and non-professional drivers) to be fully informed about urban and regional access schemes. This includes working on the needed enablers, i.e. standardisation and data provision for the integration of the information in tools such as apps or navigation devices. It includes also the facilitation of the generation of the necessary information to comply with the single digital gateway regulation.

The geographical scope of this pilot shall include at least 4 member states covering around 80 % of existing UV.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

Contractor's headquarters and demonstration sites to be identified.

II.2.4)Description of the procurement:

Task 1: UVAR data definition, structuration and exchange

On the basis of the draft DATEX profile defined by the DATEX II CEF programme support action, the contractor shall propose a definition and structuration of UVAR data and define and develop, together with DATEX experts, the necessary interfaces to enable the exchange of such data, taking into account existing databases and/or work already done by stakeholders (e.g. the FIA work on definition of UVAR data, the work undertaken by the DATEX II CEF Programme Support Action). As a minimum requirement, the contractor should address the following:

— define a structure for data sets relevant for the definition of UVARs, to be discussed with relevant stakeholders and validated with the commission services;

—— define and develop the necessary interfaces (profiles) allowing the exchange of UVAR data in DATEX format, in cooperation with the DATEX II CEF Programme Support Action;

—— define a template (Word file), coherent with the defined UVAR data structure, for providing UVAR information complying with the single digital gateway regulation;

—— cooperate with the competent authorities of member states in order to ensure the accessibility of UVAR data on national access points.

— Cooperate with the Single Digital Gateway (SDG) national coordinators

Task 2: UVAR data collection and maintenance

The contractor shall propose functional, technical and organisational provisions for the collection and maintenance of UVAR data, describing in particular the roles of the various stakeholders and the information flows between them.

The contractor shall develop the necessary (open source and user friendly) tools to support these collection and maintenance, in view of making these tools available to the relevant stakeholders (including networks of cities) during and after the project.

The contractor shall collect and maintain during the lifetime of the preparatory action all UVAR data covered by the geographical scope of the project.

— the contractor will prepare and implement an acceptance procedure for the tools and documentation, involving the Commission and relevant stakeholders,

— organisation of the collection and maintenance of all UVAR data covered by the geographical scope of the project by the various stakeholders, including their training and the definition of the validation processes. In case there are difficulties to involve these relevant stakeholders, the contractor shall ensure the data collection and maintenance of this data during the lifetime of the preparatory action.

Task 3:

This task includes the integration of UVAR data accessible in national access points in navigation service(s) and the test of the provision of related information services to final users. This task includes as well the specifications (to be validated by the Commission services) and organisation of a Hackathon for developers to use the data collected in Task 2 to develop specific apps providing information on UVAR.

Task 4: Definition of a strategy to ensure the sustainability of data collection and accessibility

— the contractor shall propose a strategy to ensure future sustainability of data collection and accessibility to re-users, including the roles of various stakeholders. This strategy may be different for each country in the scope of the pilot.

Task 5: Support tasks

This task concerns the consultation of stakeholders and awareness raising activities includes:

— involvement of stakeholders in the discussion and validation of the outcome of Tasks 1 and 2 via the organisation of min. 2 workshops,

— involving stakeholders for the data collection phase,

— involvement of stakeholders for the validation of the development of tools and documentation,

— a final conference where results from the pilot phase could be disseminated and discussed,

— possible synergies with other mobility related events to be explored,

— awareness-raising campaign in targeted countries showcasing the results of Task 1.3.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/02/2020
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.7)Conditions for opening of tenders
Date: 18/02/2020
Local time: 10:00

Brussels, rue De Mot 28, Room 07/26

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Fax: +352 1303-2100
Internet address:
VI.5)Date of dispatch of this notice: