Supplies - 567721-2018

22/12/2018    S247    - - Supplies - Contract notice - Open procedure 

United Kingdom-Birmingham: Construction materials

2018/S 247-567721

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Central Housing Investment Consortium Limited (“CHIC”)
84 Spencer Street
Birmingham
B18 6DS
United Kingdom
Contact person: Ark Consultancy Limited
Telephone: +44 1215153831
E-mail: gmalcolm@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS code: UKG31

Internet address(es):

Main address: http://www.chicltd.co.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Construction-materials./8WZ64YW267
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Plumbing, Electrical & General Building Goods & Materials Suppliers (i.e. Merchants, including distribution & an option to provided Bespoke Managed Stores Services)

II.1.2)Main CPV code
44110000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

CHIC, acting on behalf of its Members (and others in other Consortia or as individuals who become CHIC Members over time) is procuring a Framework with Four Lots as set out in this Notice, covering the supply of a broad range of construction materials for use in the housing and related construction sectors. The Framework covers different ranges of materials and includes an option to provide a bespoke managed store service, where any particular Member wishes to procure on that basis. Full details of the Framework are set out in the Invitation to Tender (ITT).

II.1.5)Estimated total value
Value excluding VAT: 890 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The award of Framework Agreement will be based upon the processes set out in the Invitation to Tender.

II.2)Description
II.2.1)Title:

Dedicated Plumbing Goods and Material Supplies

Lot No: 1
II.2.2)Additional CPV code(s)
44115200
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKL
Main site or place of performance:

This Lot will cover the whole of both England and Wales. Interested Merchants will be able to confirm their interest in either England, Wales or both & to confirm any Regions without coverage.

II.2.4)Description of the procurement:

This is an Open Procedure procurement which is intended to provide CHIC Members (and future Members) with a Framework of Suppliers of Plumbing Goods and Materials which provides national coverage across England and Wales.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: The completion of a Merchant's Written Tender Proposals / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 210 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated overall value of 210 000 000 GBP is apportioned between England & Wales on the following basis:

England - 170 000 000 GBP, Wales 40 000 000 GBP.

II.2)Description
II.2.1)Title:

Dedicated Electrical Goods and Material Supplies

Lot No: 2
II.2.2)Additional CPV code(s)
44110000
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKL
Main site or place of performance:

This Lot will cover the whole of both England and Wales. Interested Merchants will be able to confirm their interest in either England, Wales or both & to confirm any Regions without coverage.

II.2.4)Description of the procurement:

This is an Open Procedure procurement which is intended to provide CHIC Members (and future Members) with a Framework of Suppliers of Electrical Goods and Materials which provides national coverage across England and Wales.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: The completion of a Merchant's Written Tender Proposals / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 210 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated overall value of 210 000 000 GBP is apportioned between England & Wales on the following basis:

England - 170 000 000 GBP, Wales 40 000 000 GBP.

II.2)Description
II.2.1)Title:

General Building (including optional Plumbing & Electrical) Goods and Material Supplies

Lot No: 3
II.2.2)Additional CPV code(s)
44111000
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKL
Main site or place of performance:

This Lot will cover the whole of both England and Wales. Interested Merchants will be able to confirm their interest in either England, Wales or both & to confirm any Regions without coverage.

II.2.4)Description of the procurement:

This is an Open Procedure procurement which is intended to provide CHIC Members (and future Members) with a Framework of Suppliers of General Building (including optional Plumbing & Electrical) Goods and Materials which provides national coverage across England and Wales.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: The completion of a Merchant's Written Tender Proposals / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 270 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated overall value of 270 000 000 GBP is apportioned between England & Wales on the following basis:

England - 230 000 000 GBP, Wales 40 000 000 GBP.

II.2)Description
II.2.1)Title:

General Building (Including Optional Plumbing & Electrical) Goods and Material Supplies, delivered through a Bespoke Managed Stores Service

Lot No: 4
II.2.2)Additional CPV code(s)
44111000
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKL
Main site or place of performance:

This Lot will cover the whole of both England and Wales. Interested Merchants will be able to confirm their interest in either England, Wales or both & to confirm any Regions without coverage.

II.2.4)Description of the procurement:

This is an Open Procedure procurement which is intended to provide CHIC Members (and future Members) with a Framework of Suppliers of General Building (Including Optional Plumbing & Electrical) Goods and Materials which provides national coverage across England and Wales.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: The completion of a Merchant's Written Tender Proposals / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 200 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated overall value of 200 000 000 GBP is apportioned between England & Wales on the following basis:

England - 160 000 000 GBP, Wales 40 000 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

No conditions applicable.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As set out in the Invitation to Tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
In the case of framework agreements, provide justification for any duration exceeding 4 years:

There will be four Framework Lots, as set out in the information above. The rational behind the use of a term of eight years for the framework is set out at V1.3. For England, Lots 1, 2 & 3 will have between 5 & 20 Participants and Lot 4 will have between 5 & 15. For Wales, all Lots will have between 5 & 15 Participants.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/02/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/02/2019
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Central Housing Investment Consortium Limited (CHIC) is a central purchasing body and information in respect of CHIC and a schedule of current CHIC Members can be found on the CHIC website: www.chicltd.co.uk and a list of current members is also found in the draft Framework Agreement. CHIC is procuring the Framework Agreements on behalf of all Authorised Users as described in the Framework Agreement

Frameworks for all lots will be expected to offer call off contracts for merchants to provide comprehensive materials and merchant services to Authorised Users as defined in the Framework Agreement, which deliver responsive, void, heating repairs and related services and planned and compliance works through directly managed operational workforces (direct labour organisations /in - house contractors, which may be operational team(s) or subsidiary maintenance company) or through external contractors. These maintenance activities involve multiple operational staff/engineers, each of which needs to have a specific van stock managed in relation to their particular skills, trade and portfolio of work.

The justification for an 8 year Framework Agreement term is that for the supply of materials to be effective and efficient, in most cases the Authorised User (and its contractor) and merchant will need integrated information technology systems, with connections to individual operatives and at a more strategic level training and other requirements and facilities. As it takes significant time and resource (including financial expenditure by way of capital (and revenue) investment) for both the Authorised User and merchant to implement effectively integrated systems and to develop comprehensive materials supply catalogues which meet the optimum needs of the member (contractor), the return on the investment to achieve this cannot be recovered in a short term framework and call off contract. CHIC is therefore procuring frameworks that will operate for 8 years from the award date. Call off contracts will be permitted to run until 2 years after the end of the 8-year period.

VI.4)Procedures for review
VI.4.1)Review body
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Central Housing Investment Consortium limited will observe a ten-day standstill period calculated in accordance with the Public Contracts Regulations 2015. Under those Regulations aggrieved bidders may by way of proceedings in the High Court seek relief in respect of alleged breaches of the Public Contracts Regulations 2015 which may include declaring any award ineffective, and/or seeking damages. After expiry of the ten-day standstill period CHIC will unless prevented by order of the Court conclude and enter all Framework Agreements.

VI.4.4)Service from which information about the review procedure may be obtained
Ark Consultancy Limited
Ark Central, 84 Spencer Street
Birmingham
B18 6DS
United Kingdom
Telephone: +44 1215153831
E-mail: gmalcolm@arkconsultancy.co.uk
VI.5)Date of dispatch of this notice:
19/12/2018