Services - 567798-2019

29/11/2019    S231    Services - Contract notice - Negotiated procedure 

Germany-Bayreuth: Geophysical consultancy services

2019/S 231-567798

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: TenneT Offshore GmbH
National registration number: Amtsgericht Bayreuth: HRB 4516
Postal address: Bernecker Straße 70
Town: Bayreuth
NUTS code: DE
Postal code: 95448
Country: Germany
Contact person: Jana Gerlach
E-mail: jana.gerlach@tennet.eu
Telephone: +49 513289-2798

Internet address(es):

Main address: https://www.tennet.eu/de/

Address of the buyer profile: https://platform.negometrix.com/PublishedTenders.aspx?tenderid=135414

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://platform.negometrix.com/PublishedTenders.aspx?tenderid=135414
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Electricity

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UXO Consultancy and QA/QC Services

II.1.2)Main CPV code
71351210
II.1.3)Type of contract
Services
II.1.4)Short description:

TenneT’s UXO clearance campaigns are defined by distinct activities:

— geophysical survey to locate non-UXO and potential UXO objects,

— identification to confirm and to differentiate between non-UXO and actual UXO objects,

— disposal as required of both non-UXO and actual UXO objects.

TenneT is aiming to procure following services:

— assignment of an experienced UXO consultancy for the independent QA/QC of documentation related to UXO activities,

— act as TenneT’s representatives in offshore UXO clearance campaigns for cable and platform installation projects, as well cable repairs and remedial cable burial,

— provision of independent data analysis and interpretation, both at site office or on survey vessels,

— provision of final ALARP certification confirming UXO clearance activities,

— ad-hoc consultancy in case of UXO works of third parties, e.g. detonation works in close proximity to TenneTs assets,

— tender support on all UXO related works.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71356100
71354500
71352300
71353100
90523100
90523200
II.2.3)Place of performance
NUTS code: DE
Main site or place of performance:

Main site or place of performance: North Sea, German Bight, 12 nmz Zone and EEZ.

II.2.4)Description of the procurement:

The consultant will provide suitably qualified and experienced UXO consultants to provide QA/QC supervision services during land and vessel based data acquisition, including but not limited to:

— prior to commencing survey, attendance at the kick-off meeting with the Survey Contractor and TenneT,

— approval of all tests and calibrations during spread mobilisation, including any additional tests and calibrations during the project,

— validation of the surrogate item trial methods, data and results; final approval of the trial to allow work to commence,

— supervision of operations during the main survey, including continuous provision of information about circumstances and measures to TOG; monitoring of compliance with TOG instructions and management reporting,

— data review of the acquired and processed data to confirm quality of target interpretation in order to reduce the number of targets identified within the data collected to date.

Consultant shall provide independent processing and interpretation of the survey using the raw acquired data provided by the survey contractor in order to identify all ferrous anomalies within the data set. The data will be processed using Oasis Montaj with the UX Detect add-on (or any other qualified software package), preliminary already offshore and onshore.

Upon conclusion of the acquisition and processing works, consultant shall prepare with the contracting authority and participate in a route working group meeting to finalise the anomaly target list and a re-engineered route position list.

Anomaly identification and disposal – office and vessel based survey QA/QC

The Consultant will provide suitably qualified and experienced EOD consultants to provide QA/QC supervision services during the survey work, including but not limited to:

— prior to commencing survey, attendance at the kick-off meeting with the survey contractor and TOG,

— review of survey contractor’s operating procedures and method statements,

— approval of all tests and calibrations during spread mobilisation, including any additional tests and calibrations during the project,

— validation of the of the surrogate item trial methods, data and results; final approval of the trial to allow work to commence,

— supervision of operations during the identification and if required, disposal works including continuous provision of information about circumstances and measures to TOG; monitoring of compliance with TOG instructions, compliance with regulatory requirements and management reporting. Specifically, the duties shall include daily oversight, keeping records of all activities, liaison with the offshore superintendent on the vessel and TOG onshore, data review of the acquired and processed data to confirm identification of the targets and agreement of any disposal requirements.

Upon conclusion of the survey, anomaly identification and disposal operations consultant shall issue an ALARP clearance certificate to warrant route clearance.

Ad- hoc consultancy services require document checks and advice.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Organisation, qualifications and experience of the staff responsible for carrying out the contract / Weighting: 30
Quality criterion - Name: SHE (Safety, Health, Environment) / Weighting: 15
Quality criterion - Name: Contract conditions / Weighting: 25
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract expires after 36 months, unless the client requests an extension of the contract, latest 3 months before expiration. The contract can be prolonged twice, each time by 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

The selection of candidates who will be invited to negotiations after tendering process in accordance with the award criteria under paragraph II.2.5).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

— information on the applicant/member of the bidding consortium and the bidding consortium (Form A1 and, if applicable, Form A2),

— current extract of commercial register, not older than 3 months at the time of expiry of the participation period (10.1.2020) for the applying company (Form A3),

— self-declaration that ‘no grounds for exclusion under §§ 123, 124 GWB’ exist (Form A4) — comprehensive company presentation including information about company structure/organization, ownership, main customers, and offered services as well as organizational diagram including all company locations and showing the total number of FTE (full-time employees),

— demonstration of sufficient number of employees with English language, not less than 12 FTE (full-time equivalents).

The corresponding form A1-A4 can be downloaded via Negometrix and are to be submitted (uploaded) along with the application for participation of the applicant/tenderer.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

— business reports (min. company balance sheet/profit and loss account) of the last 3 closed fiscal years have to be submitted (‘Form A5a’),

— company proof of a total turnover of min. 1 000 000 EUR within the last 3 closed fiscal years (‘Form A5a’),

— relevant turnover of more than 500 000,00 EUR per annum in the last 3 closed fiscal years (‘Form A5a’),

— certification and insurance coverage: company must show their ability to back an ALARP certificate with a ‘Third Party Liability’ insurances with a minimum coverage level of 10 000 000 EUR per incident during the whole duration of the contract or provide a confirmation of cover by the insurers in case of contract award (‘Form A5b’),

— business liability insurance for personal injury and property damage with a coverage of at least 10 000 000 EUR per claim or provide a confirmation of cover by the insurers in case of contract award (‘Form A5b’),

— business liability insurance for financial loss with a coverage of at least 5 000 000 EUR per claim or provide a confirmation of cover by the insurers in case of contract award (‘Form A5b’),

— environmental liability and environmental damage insurance with a coverage of at least 1 000 000 EUR per claim or provide a confirmation of cover by the insurers in case of contract award (‘Form A5b’),

— statement of reference to qualification of third parties — borrowing qualifications

(Eignungsleihe) — if applicable for financial ability, the applicant has to complete the respective ‘Form A6’

— no insolvency (‘Form A7’)

— company not in liquidation (‘Form A8’)

The corresponding form A5a-A8 can be downloaded via Negometrix and are to be submitted (uploaded) along with the application for participation of the applicant/tenderer.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

— applicant (‘Appl.’), or member of the bidding consortium, must hold a Sect. 7 Cert. (‘Erlaubnisschein’) acc. German Explosives Act (SprengG) to prove general and prof. suitability acc. to SprengG. Please hand in a full certified copy of the Sect. 7 Cert. (‘Erlaubnisschein’),

— Appl., or member of the bidding consortium, must name the resp. person acc. Sect. 19 SprengG, and provide a copy of the appointment. Furthermore the processes of; a change of responsibility acc. Sect. 19 SprengG within the comp. during site clearance works, and/or change-over of personnel must be described,

— UXO Clearance Op.: Appl. must be able to show proof of 5 project ref. (‘Form A9a’), not older than 3 years, which:

—— demonstrate that said Comp. was actively the principal lead in QA/QC during marine UXO clearance campaigns, incl. evidence of their performance, in which projects can be shown to be comparable, in terms of type and difficulty, to the service that is to be awarded (see SOW (Annex 1));

—— demonstrate experience and knowledge in offshore UXO clearance campaigns.

Furthermore, the description of the projects must include at least the following information:

Name of client (incl. a contact person), Total construction costs of the proj., Start date and duration of each of the proj., Information regarding the functions performed by the Appl. in the respective proj.

— UXO risk assessments: the Appl. must be able to demonstrate experience in the drafting of UXO related desktop studies and RAs, that cover the funct. of; UXO risk during cable installation campaigns, and UXO issues for O&M activities. This exp. should be related to at least 5 ref. proj.

The description of the relevant ref. must include at least the following information:

Name of client (incl. contact person), area of application and focus of study.

Furthermore, the Appl. has to show how risk assessments are approached, by providing information incl., but not limited to, the following:

— provision of a generic flow chart that shows the input parameters to a risk assessment,

— description of method for evaluation of parameters and possible risk mitigation measures,

— an example structure of a risk assessment, incl. a typical table of contents,

— quality Mgmt.

Certification: main Appl. must provide QM certification acc. ISO 9001:2015. The following requirements set by ISO 9001:2015 must be submitted in an appropriate form - sect. 5.2 and 6.2

Processes for sect. 7.2, sect. 7.5.3, sect. 8.1, sect. 8.2.3.2, sect. 8.2.4, sect. 8.4.1, sect. 8.5.1, sect. 8.5.6, sect. 8.6, sect. 8.7.2 and sect. 10.2.2

— project execution plan: during execution of the tasks described in the SOW, consultant shall document their project mgmt. system in a project execution plan (PEP) effective for the services. A draft of the PEP shall reflect all processes/activities (plan, organize, monitor, control, report, analyse, improve) needed for the SOW

Appl. should provide examples of the typical contents for a project execution plan that would be used in the following activities described in the SOW.

— client briefing for client representatives joining a geophysical survey,

— UXO consultancy for cable repairs.

Furthermore, Appl. should provide an example of atypical master document register that would be used in a uxo clearance campaign.

— Appl. has to demonstrate the ability to operate a sharepoint for document exchange by

—— providing an example structure of the share point;

—— providing an example work flow;

—— providing a description of the access control.

— subcontracting (‘Form A9b’);

— statement of reference to qualification of third parties — borrowing qualifications.

(Eignungsleihe) — if applicable for technical and professional ability, the applicant has to complete the respective Form A10.

III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

See VI.3)

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event that different bidders join together to form a consortium, the contracting entity will only accept a joint liability of the consortium.

A statement has to be made stating that all members of the bidding consortium are jointly liable.

Furthermore, a clear consortia leader must be appointed. Moreover, the exact bidder constellation has to be explained and the legal construction needs to be visualized. The consortium structure shown in the pre-qualification phase is considered as fixed and may not be changed in the further proceedings.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
German, English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/05/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Companies and affiliated companies, which are providing or have been providing offshore UXO geophysical survey, identification and disposal services to TenneT or its subsidiaries are excluded from tendering process in order to avoid conflicts of interest.

On the basis of legitimate confidentiality interests, the client will make the tender documents available to the tenderer only after receipt of the confidentiality agreement signed by the tenderer. The NDA can be downloaded Via Negometrix under the following link:

https://platform.negometrix.com/doc/b9145ee0-0d2a-43c6-83ea-97cd77000050/NDA-UXO-ConsQAQC.docx?type=saveas

Please carefully read the ‘procedural guide’ made available on Negometrix and follow the given instructions.

The application for participation must be submitted electronically (in a standardized data format, such as PDF and MS Office format) via the Negometrix e-Tendering Platform, including all required information and supporting documents.

Pre-submission of the application documents by e-Mail/post/fax is not permitted and can lead to exclusion from the tender process.

The requests to participate must be submitted in due time and complete by the deadline (see Section IV.2.2).

Late submissions cannot be considered.

Incomplete sets of documents may lead to exclusion.

All documents referred to in point III.1) ‘Conditions of participation’ in this call for tender have to be submitted.

All attachments have to be submitted exclusively via Negometrix only. Please use the templates made available on Negometrix.

In the case of a consortium, all parties of the consortium have to hand in the same documents mentioned in Section III.1) ‘Conditions for participation’.

The client is entitled to transfer the rights and obligations of the subject matter of the contract to a special purpose vehicle (NewCo), irrespective of whether third parties have already participated as shareholders in this project company, or only after any transfer of this master agreement to such a project participate.

§57 SektVO entitles the client to discontinue the award procedure at any time.

The period of §160 Abs. 3 No 4 GWB is explicitly pointed out.

The contract(s) will be concluded without guaranteed minimum purchase quantities.

Authorized to call for this framework agreement are also companies affiliated with the client within the meaning of §§ 15 ff. AktG.

Hence, call-offs under this contract can be made by the client (TenneT Offshore GmbH) and/or one of the following authorized entities:

— TenneT Offshore 1. Beteiligungsges. mbH,

— TenneT Offshore 9. Beteiligungsges. mbH,

— TenneT Offshore DolWin3 GmbH and Co. KG,

— DC Nordseekabel GmbH and Co. KG,

— TenneT TSO GmbH.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Regierung Mittelfranken — Vergabekammer Nordbayern
Postal address: Postfach 606
Town: Ansbach
Postal code: 91511
Country: Germany
E-mail: vergabekammer.nordbayern@reg-mfr.bayern.de
Telephone: +49 981531277
Fax: +49 981531837

Internet address: http://www.regierung.mittelfranken.bayern.de

VI.4.2)Body responsible for mediation procedures
Official name: Regierung Mittelfranken — Vergabekammer Nordbayern
Postal address: Postfach 606
Town: Ansbach
Postal code: 91511
Country: Germany
E-mail: vergabekammer.nordbayern@reg-mfr.bayern.de
Telephone: +49 981531277
Fax: +49 981531837

Internet address: http://www.regierung.mittelfranken.bayern.de

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Reference is made to the deadline under § 160 (3) No 4 of the Act against Restraints of Competition (GWB – Gesetz gegen Wettbewerbsbeschraenkung). Accordingly, a request for the initiation of a review procedure is prohibited if more than 15 calendar days have passed after receipt of the notification from the client that they do not wish to remedy a complaint.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Regierung Mittelfranken — Vergabekammer Nordbayern
Postal address: Postfach 606
Town: Ansbach
Postal code: 91511
Country: Germany
E-mail: vergabekammer.nordbayern@reg-mfr.bayern.de
Telephone: +49 981531277
Fax: +49 981531837

Internet address: http://www.regierung.mittelfranken.bayern.de

VI.5)Date of dispatch of this notice:
27/11/2019