Supplies - 5707-2017

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06/01/2017    S4

United Kingdom-Sheffield: Database-management system

2017/S 004-005707

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: University of Sheffield
Postal address: Procurement Office, Arts Tower, Western Bank
Town: Sheffield
Postal code: S10 2TN
Country: United Kingdom
For the attention of: Mark Hardy
Telephone: +44 1142224979

Internet address(es):

General address of the contracting authority:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
1254/MH Integrated Student System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: University of Sheffield.

NUTS code UKE32 Sheffield

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The University of Sheffield has completed a tender for a Student System package, no further expressions of interest can be accepted.
The University of Sheffield is out to tender on behalf of the Departments of Student Services, Corporate Information and Computing Services and other academic and professional departments for an Integrated Student System.
This tender process is being conducted via the Competitive Dialogue Procedure.
The first stage of this process is a Pre-Qualification Questionnaire (PQQ), the closing date for return of PQQs is Wednesday 7.10.2015 at 12:00 noon (UK time)
A minimum of 3 bidders will be taken through following the PQQ stage, to be invited to take part in the dialogue phase which will commence with the Invitation To Participate in Dialogue stage 1 (ITPD1). In line with Public Contracts Regulations 2015, the ITPD1 documentation is included at this initial stage — this is for the purpose of potential suppliers being able to assess the requirements of the University and therefore make an informed decision on whether or not to submit a PQQ.
Please do not complete the ITPD1 document before being invited to do so — suppliers who are successfully taken forward from the PQQ stage will be invited to take part in the Dialogue stage 1 (ITPD1), and the document will be reissued at that stage.
Background Summary:
The Student Systems Project, endorsed by the University Executive Board (UEB), is looking at how we can improve our student systems and processes. The project is focussed on developing a system which will have the potential to transform service provision, simplify processes, support new activities, provide improved reporting tools and deliver potential new features and functions, thus bringing multiple benefits for students and staff.
The University expects the integrated student system to be able to cater for all student types, i.e. undergraduate, taught postgraduate, research postgraduate, distance learning students, visiting and exchange students, and students on other types of flexible programme and short courses.
Functional areas include, but may not be limited to: Enquiry and Recruitment; Application and Admission; Registration (i.e. Enrolment);
Student Records Administration; Student Finance; Student Progress and Support; Student Development; Assessment, Progression and Award; Graduation; Alumni; Research Student Administration; Curriculum Management; Statutory Compliance/Reporting; Reporting and Management Information; Identity/Access Management; Integration to other systems (including but not limited to systems such as: Virtual Learning Environment; Timetabling; Finance; Library; Student Accommodation).
There is no administration charge applicable to this tender.
II.1.5)Common procurement vocabulary (CPV)

48612000 Database-management system, 72263000 Software implementation services

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 4 600 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Functional aspects. Weighting 50
2. Non-functional aspects. Weighting 30
3. Commercial aspects. Weighting 20
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2015/S 174-316281 of 9.9.2015

Section V: Award of contract

V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Tribal Education Ltd
Postal address: King's Orchard, One Queen Street
Town: Bristol
Postal code: BS2 0HQ
Country: United States
Internet address:

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 4 600 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: