Services - 571815-2019

03/12/2019    S233    Services - Contract notice - Open procedure 

United Kingdom-Cardiff: Architectural, construction, engineering and inspection services

2019/S 233-571815

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Welsh Government
Postal address: Corporate Procurement Services, Cathays Park
Town: Cardiff
NUTS code: UKL
Postal code: CF10 3NQ
Country: United Kingdom
Telephone: +44 3000255720

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Fire Engineering Services Framework Agreement

Reference number: F117/2019/2020
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The aim is to set up a framework agreement to secure the services of an organisation to provide advice on fire safety and fire engineering matters relating to building regulations and Approved Document B generally as well as assisting in the development of proposals to make amendments to the building control system for the construction, refurbishment and management of buildings determined as being in scope of the new system. The framework agreement will be awarded to the highest scoring bidder which may be a single organisation or a consortium organisation. Please be advised there is no guarantee of overall value and the value stated in the tender documents are the maximum values that will be spent over the framework agreement term.

II.1.5)Estimated total value
Value excluding VAT: 700 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL
II.2.4)Description of the procurement:

The aim is to set up a framework agreement to secure the services of an organisation to provide advice on fire safety and fire engineering matters relating to building regulations and Approved Document B generally as well as assisting in the development of proposals to make amendments to the building control system for the construction, refurbishment and management of buildings determined as being in scope of the new system of building regulations made as a response to Grenfell.

Review of Building Regulations for buildings in scope of the new system.

Welsh Government requires specialist advice in relation to fire safety and fire engineering to assist in the response to the recommendations of the expert group ‘road map’ and the development of a new regulatory and system of control for certain buildings. Whilst individual call-off contracts will detail required work the following are currently considered issues that the contractor may be asked to advise on (but the list is not to be considered as in any way being exhaustive):

— buildings in scope,

— carry out research into and provide expert advice on the risk presented by different buildings, including factors of building use; occupancy type; internal layout; fire safety measures; building management; external access; building height,

— approval process,

— based on different risk factors associated with different buildings identify minimum levels of information necessary to accompany stages of the approval process ( safety case),

— identify feedback and mandatory actions by the BCB and FRS at different stages of the buildings under construction,

— identify key points in the development for BCB site inspections,

— development of key fire safety information prior to the completion of building work,

— golden thread,

— there may be some involvement in developing the creation, maintenance and handover of key information by duty holders to ensure the golden thread of information is realised,

— supporting role.

Advice to Welsh Government on part B

Welsh Government is looking for advice on fire safety matters relevant to Part B of the Building Regulations. This work may be a result of the work above on the new system, or in response to other factors that suggest changes are required to the functional requirements and guidance. The work could relate to providing:

— research, advice and guidance on technical matters,

— research advice and guidance on matters of providing clarity in the documents,

— research advice and guidance on the effect of the change of policy on stakeholders.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 700 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 additional 12 month extension periods will be available to the client.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please note the value is an indicative maximum framework value including the optional extension periods.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As stated in the specification.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 149-367121
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/01/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/01/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

ETender information:

— the first person from your organisation to use the platform will be required to register on behalf of the organisation,

— registration involves accepting a user agreement and providing basic information about your organisation and about the user performing the registration,

— the user who performs the registration becomes the Super User for the organisation,

— on registering on the platform the Super User will select a username and will receive a password,

— the password will be sent by email to the email address that was specified in the user details section of the registration page,

— in order to log-in to the platform please enter your username and password,

— note: if you forget your password then visit the homepage and click ‘Forgot your password?’,

— registration should only be performed once for each organisation,

— if you think that someone in your organisation may have already registered on this platform then you must not register again,

— please contact the person who registered (i.e. the Super User) in order to arrange access to the platform,

— contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your organisation),

— note: If your organisation is already registered on the platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the platform,

— tenders must be uploaded to the BravoSolution portal by 2 p.m.

How to find The ITT:

— once logged in you must click on ‘ITT’s Open to all Suppliers’,

— the eTender references for this contract are: project_43545, itt_79189,

— click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page,

— you will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area,

— should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – please do not contact the named person at the top of this notice.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Community benefits will be non core.

(WA Ref:97784)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Welsh Government
Postal address: Corporate Procurement Services, Cathays Park
Town: Cardiff
Postal code: CF10 3NQ
Country: United Kingdom
Telephone: +44 3000255720

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: