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Services - 573724-2019

04/12/2019    S234

United Kingdom-Cardiff: Software package and information systems

2019/S 234-573724

Prior information notice

This notice is a call for competition

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: NHS Wales Shared Services Partnership
Postal address: 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Town: Cardiff
NUTS code: UKL WALES
Postal code: CF15 7QZ
Country: United Kingdom
Contact person: Peter Tune
E-mail: peter.tune@wales.nhs.uk
Telephone: +44 2920502668
Internet address(es):
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.3)Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Once for Wales — Service User Feedback System — Collection and Reporting

II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Services
II.1.4)Short description:

NHS Wales organisations wish to procure a standardised system for use in designing, capturing and analysing feedback information from service users.

There are several requirements placed onto NHS Wales health bodies in respect of capturing and utilising feedback in service review, quality review, service redesign and satisfaction surveys.

There is currently no consistent approach across NHS Wales to the system used for this function and a range of different processes and systems are in place. The current process across the majority of organisations relying on paper-based surveys.

II.1.5)Estimated total value
Value excluding VAT: 300 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: UKL WALES
Main site or place of performance:

Seven University Health Boards and 4 Health Trusts.

II.2.4)Description of the procurement:

NHS Wales organisations wish to procure a standardised system for use in designing, capturing and analysing feedback information from service users. There are several requirements placed onto NHS Wales health bodies in respect of capturing and utilising feedback in service review, quality review, service redesign and satisfaction surveys.

There is currently no consistent approach across NHS Wales to the system used for this function and a range of different processes and systems are in place. The current process across the majority of organisations relying on paper based surveys.

Suppliers should be aware that the NHS in Wales is a devolved matter and is managed by Welsh Government. NHS Wales health bodies consist of eleven organisations, with some functions hosted within health bodies. There are 7 geographical Health boards, a public health body, a national ambulance service, a specialist cancer services body and a body focussed on health education and improvement. These bodies undertake a range of clinical and support services and want to enhance the approach to gathering and using feedback. The Welsh Risk Pool hosts a programme supported by Welsh Government to establish and manage a system which can be modified to meet the specific needs for NHS Wales organisations in designing surveys and capturing and analysing feedback from service users. This draft specification has been developed by staff with responsibility for the governance of service user feedback in conjunction with NHS Wales Shared Services Partnership.

The Welsh Risk Pool hosts a programme supported by Welsh Government to identify a system which can be modified to meet the specific needs for NHS Wales organisations in designing, capturing and analysing feedback from service users. This draft specification has been developed by the service user feedback safety and learning network in conjunction with NHS Wales Shared Services Partnership.

The specification will be submitted to tender on an all-Wales basis by NHS Wales Shared Services Partnership Procurement Services. The tender expects to procure a discrete system for each organisations which wishes to take up the system. Whilst procured as a software as a service (SAAS) model, it is envisaged that a discrete system will hold data relating to each organisation. The successful supplier will be awarded a framework agreement from which individual systems can be called-off on behalf of organisations through a single contract held on an all-Wales basis by NWSSP.

Due to the above, NHS Wales are looking to work with a partner with a proven track record with demonstrable experience in the collaborative, co-productive development and implementation. This end, NHS Wales will be hosting a market engagement day on the 16th December at the following location;

2nd Floor Business Suite

Clayton Hotel

St Mary St

Cardiff

CF10 1GD

The day will be an informal event and is intended as a way to engage with the market to further inform our understanding of the current innovation and functionality.

If you are interested in this event please feel free to email or phone the following contact;

Peter Tune Bsc Econ

Senior Category Officer- ICT

Partneriaeth Cydwasanaethau GIG Cymru — Gwasanaethau Caffael

NHS Wales Shared Services Partnership — Procurement Services

Ffon Tel 02920 502668

II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

4-year framework and call-off contract for 3-year +1 year option to extend.

II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As per the tender documents when it is published.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of expressions of interest
Date: 11/12/2019
Local time: 12:00
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.5)Scheduled date for start of award procedures:
30/04/2020

Section VI: Complementary information

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Interested parties should contact the procurement lead for this project for further information. The market engagement day will be held the following address on the 16th December.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=97765.

(WA Ref:97765)

VI.4)Procedures for review
VI.4.1)Review body
Official name: NHS Wales Shared Services Partnership
Postal address: 4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Town: Cardiff
Postal code: CF15 7QZ
Country: United Kingdom
E-mail: peter.tune@wales.nhs.uk
Telephone: +44 2920502668
Internet address: http://www.procurement.wales.nhs.uk
VI.5)Date of dispatch of this notice:
29/11/2019