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Supplies - 575262-2018

28/12/2018    S249

Portugal-Lisbon: Furniture Supply

2018/S 249-575262

Contract award notice

Results of the procurement procedure


Legal Basis:
Regulation (EU, Euratom) No 966/2012

Section I: Contracting authority

I.1)Name and addresses
Official name: European Maritime Safety Agency (EMSA)
Postal address: Praça Europa 4
Town: Lisbon
NUTS code: PT170 Área Metropolitana de Lisboa
Postal code: 1249-206
Country: Portugal
Internet address(es):
Main address:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Furniture Supply

Reference number: EMSA/OP/20/2018
II.1.2)Main CPV code
39130000 Office furniture
II.1.3)Type of contract
II.1.4)Short description:

The objective of this tender is to conclude a framework contract with a single contractor to supply furniture (standard and ergonomic models) as well as associated services, i.e. maintenance of existing furniture, delivery, transport costs and applicable insurances, installation services, disposal of packaging, demonstration of proper usage, ergonomic evaluation if required, and warranty, for the EMSA premises.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 250 000.00 EUR
II.2.3)Place of performance
NUTS code: PT170 Área Metropolitana de Lisboa
Main site or place of performance:

EMSA premises.

II.2.4)Description of the procurement:

In more detail, the range of furniture the Agency is looking to purchase over a period of maximum 4 years shall include, but is not limited to standard chairs, ergonomic chairs, visitor chairs, electric tables, standard tables, cupboards, low cabinets, rolling cabinets. The tender shall contain user manuals in English for each of the aforementioned items.

In addition to the above, the contractor must provide, upon request from the Agency, any other item of furniture that will be chosen from the contractor’s catalogue. For this reason, the tenderers shall include a catalogue (electronic version) in English, which shall contain a large range of items with a full description, mentioning the model and characteristics of each item, including colour pictures and warranty. The Agency also reserves the right to request a quotation for one-off purchases of furniture outside Appendix 1 and the contractor’s catalogue. The contractor shall receive a request for a quotation by e-mail to which they must provide an offer.

The tenderer shall ensure that all of the Agency’s furniture (i.e. current furniture outlined in Appendix 2 as well as new furniture purchased under this Contract) will be properly maintained in accordance with the manufacturer’s instructions (price for spare parts to be quoted upon EMSA request).

The price for man hour shall include transportation of staff and applicable insurances.

II.2.5)Award criteria
Quality criterion - Name: Described methodology for implementation of the contract / Weighting: 15
Quality criterion - Name: Warranty beyond the 2-year minimum / Weighting: 15
Price - Weighting: 70
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 187-421524
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 2018/EMSA/OP/20/2018

Furniture supply

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Steelcase – Equipamentos de Escritorio S.A.
Town: Lisboa
Country: Portugal
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 250 000.00 EUR
Total value of the contract/lot: 250 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Internet address:
VI.5)Date of dispatch of this notice: